Internship rules for internships that entitle to credits

(document approved on FC 15 September 2004, updated with changes approved on FC 18 May 2005; updated with changes and approved at the Internships Committee of 29 October 2007; updated with changes approved on FC 18 August 2010; updated with changes approved on FC 17 December 2014)

For whom?

All students who have direct access to the regular programme of the FEA Master can, either during the holidays preceding the first master year, either between the first and the second year, carry out a internship that can count as an elective module in the first or second master of the FEA. The internship can be added to the curriculum of the student to earn credits in the academic year following the internship period.
internships that start after 1 October of the current academic year cannot be brought into account in the current academic year.

The internship can earn credits as one of the following course units:

  • Internship 1 (3 credits)
  • Internship 2 (3 credits)
  • Internship 3 (6 credits)
  • International Internship 1 (3 credits)
  • International Internship 2 (3 credits)
  • International Internship 3 (6 credits)

Internship 1,2 and 3 are internships in Belgium outside of their "trusted" academic environment. International Internship 1, 2 or 3 are internships abroad.

The concerned Study Programme Committee can decide on the number of credits in the curriculum for internships.

    Internship rules FEA

    Requirements which the internship must meet

    • The internship should preferably be practical and/or experience-driven. The intention is for the students to carry out the internship outside of their "trusted" academic environment.  The internship is preferably carried out in a company, research institute or university either at home or abroad. A internship at a university will only be accepted if the university involved is not a Dutch-Belgian university.
    • The internship should be of a sufficiently high technical-scientific level.
    • The student should display sufficient technical and scientific maturity.  In principle, a internship is carried out during the summer recess prior to the final year, but it can also be done a year earlier.
    • The internship application has to be approved by the Internship Committee.

    Options for allowing the internship to earn credits

    The student has three options for allowing one or more internships to earn credits:

    • If students carry out a internship of minimum 4 weeks, they can include this internship in their curriculum as "(International) Internship 1" for 3 credits.
    • If students carry out  a second internship of minimum 4 weeks each, they can include these - either in the same year, either in the following year - in their curriculum as "(International) Internship 1" and "(International) Internship 2", each for 3 credits.
    • If, however, students carry out a internship of minimum 6 weeks in one establishment (company) and in one academic year, they can include this in their curriculum as "(International) Internship 3" for 6 credits.

    It is impossible to combine "(International) Internship 3" with "(International) Internship 1" or "(International) Internship 2" in the same, or different, academic years.

      For an internship to qualify for credits, apart from the minimum duration, students must also observe the other requirements as listed in the current internship rules.

        Supervisor

        • Before the start of the internship, students are required to look for a supervisor among the tenured academic staff (professors) of the FEA, specializing in the discipline of the internship.  The supervisor must ascertain, through personal contact with the establishment offering the internship and with the on-site internship coordinator, that the level of the internship on offer is technically and scientifically speaking sufficiently high. The supervisor must also accept the proposed internship agreement. The Study Programme Committee will decide whether or not the internship can be accepted as elective module when the students include it in their curriculum. The Study Programme Committee will only refuse when the students were to take up more than 6 credits of internship.
        • If the students cannot find a supervisor, or cannot find one in time, the internship cannot be taken into consideration as an optional course unit.

        Procedure to be followed by the students

        The correct procedure, depending on the type of internship, has to be followed.

        Reporting and evaluation of the internship

        • Upon completion of the internship and prior to submitting the internship report, the supervisor will call a meeting where it will be decided whether or not the internship is retained as elective module.
        • For the sake of uniformity of assessment, the internship coordinator of the company must complete a prescribed assessment form; this assessment form can be found on Plato.
        • If the students want to include the internship for credits, they are required to list this as their elective module on OASIS.
        • This must be done before 15 October of the academic year in which the internship is included as an elective module, in accordance with the rules and regulations governing elective modules.
        • Moreover, the students are required to write a report of their internship (min. 10 and max. 30 pages, font size 12, 4 lines per inch), possibly supplemented with technical annexes.  This report must be made up of four sections,  namely a description of the company and its activities, a description of the internship assignment, a technical report of the internship and a personal assessment.
        • This report, with any annexes, must be submitted, in single copy, to the supervisor by 1 November at the latest. The students must also submit one copy to the internship coordinator of the company.
        • Students of English taught Master's programmes write the report in English. All other student can choose wether they write the report in Dutch or in English, in accordance with the promotor and the internship supervisor.
        • It is possible that students come in contact with confidential information, or gather new information that acnnot be published, during their internship, because of a Non-Disclosure Agreements (NDA), signed by the student. In this case, rules apply that are in accordance with the rules for master's dissertations:
          • The student informs the promotor that the internship contains confidential information.
          • The promotor indicates the confidentiality of the report in Plato and can also indicate an embargo date.
          • The student include's a clause about the confidentiality in the report.
          • Note: It is the final decision of the promoter if he/she has sufficient information to evaluate the student's report. If necessary, the promoter can also sign an NDA with the internship provider to be able to get access to sufficient information, essential to the evaluation.
        • For the assessment of the internship, the supervisor draws up a brief assessment report using Plato. The final grading is done in consultation with all the supervisors, convened, and chaired, by the faculty coordinator, by 24 December at the latest. The latter will send the final grades to the FSA and the chairmen of the Study Programme Committees. The assessment forms will be archived in Plato and will remain accessible for the internship coordinator. The internship reports and any technical annexes will be kept by the supervisor and internship coordinator. The uploaded documents will be archived in Plato.

        Note

        Students who are not enrolled at UGent during their internship, have to additionally proof that they are sufficiently insured during their internship.