Student Card and Certificates of Enrolment
Who gets a student card?
After your enrolment has been processed and when UGent has your digital picture, you will receive a student card (except when you have only enrolled for an exam contract).
Digital pictures are taken in the Registrar's Office, or read from your Belgian residence or ID-card.
Why do you need a student card?
Being a holder of a student card, means that you can identify yourself as a student. You need the card when taking exams, during educational activities - when asked, for student rate at the university student restaurants, or access to UGent sports facilities.
There is no study programme mentioned on the card.
If the student card is not accepted to obtain a student discount, eg. in a museum, ... then you can submit a recent certificate of enrolment (see below).
How long is a student card valid?
The student card has a maximum validity of 6 years. When you re-enrol, you will not receive a new card.
What to do when you have lost your student card?
Lost and found student cards are often returned to the Registrar's Office. When your card was returned, you will receive an e-mail, sent to your UGent e-mail address, with instructions of where and how to collect the card.
If your card has not been returned and you have not received an e-mail, you will personally need to go to the Registrar's Office. An administrative cost of 10 EUR will be charged. You will need to come and collect the card in person and pay by bank/credit card.
No cost will be charged if you can present an official police declaration that your card was stolen, or in case of a faulty card.
Certificate of enrolment
If you need a certificate of enrolment, to obtain a season pass for the train, you will be able to print off a certificate of enrolment onneed to login, and then a personalised certificate will be generated in .pdf. You will need to attach the certificate to the form C42, which you request from NMBS.
You can select certificates in Dutch and English and you can print these as often as required. One of the certificates you will need to hand in, when registering at the Foreign Office of the city/village where you live.
For a bus/tram pass, no certificate is required. Everyone under the age of 25 can buy a Buzzy Pazz, if you are 25 or older, you can buy an Omnipas.
For more information: studentadministration@UGent.be