Information about diplomas

Diploma and diploma supplement

Digital copy

We will send a digital copy of your diploma and diploma supplement to your UGent e-mail address and to your personal e-mail address. Please check your personal details on Oasis and update them if necessary. Make sure to save a copy of these documents on your hard disk, since your UGent e-mail address will de deactivated shortly after graduation.

These documents also contain an authenticity code which enables third parties to verify your diploma and diploma supplement.

This digital copy is available for all diplomas issued in academic year 2015-2016 or later but is not available for previous academic years.

You will only receive a digital copy of your diploma supplement.

Hard copy

When and where you will receive the hard copy of your diploma, depends on the type of programme:

  • Bachelor diploma: will be issued by the Faculty Student Administration, they will inform you when you can collect your diploma
  • Master diploma: will be issued at the degree ceremony
  • International and interuniversity diploma: will be sent to all partner institutions and issued by the Faculty Student Administration upon return, they will inform you when you can collect your diploma
  • Doctoral diploma: will be issued at the public defense (provided that you have paid the tuition fee)
  • Certificate preparatory course/linking course/permanent training programme/postgraduate studies: will be issued by the Faculty Student Administration, they will inform you when you can collect your certificate

If you cannot collect your diploma/certificate, you can authorise someone else to collect your diploma on your behalf with a letter of authorisation.

Graduation certificate

If you have not yet received your diploma, you can download a graduation certificate on Oasis.

This document contains an authenticity code which enables third parties to verify your certificate.

Duplicate, translation or certified true copy

  • Duplicate
    If you have lost your diploma, a duplicate (or graduation certificate) can be provided.
  • Translation
    An English translation of your diploma (supplement) can be provided (if it was edited in English in the past).
  • Certified true copy
    A certified true copy of your diploma or certificate can be issued.

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