Duplicate of your diploma

Your diploma/certificate was issued in 1991-1992 or before

If you obtained your diploma/certificate in 1991-1992 or before, we cannot issue a duplicate. The Registrar's Office can only deliver an attestation confirming that you have obtained the diploma (a graduation certificate), this attestation replaces the diploma.

Send an email to mentioning

  1. subject: duplicate
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the diploma/certificate
  6. year of graduation

Your diploma/certificate was issued in 1992-1993 or later

If you obtained your diploma/certificate in 1992-1993 or later, the Registrar's Office can issue a duplicate.

A duplicate will cost €50, this amount is non-refundable. You will receive an email containing a link for online payment. As soon as we have received your payment, we will issue the duplicate. You can collect this document at the Registrar's Office.

We will send you an email as soon as these documents are ready. If you cannot collect them, we can send them by registered mail. You can also authorise someone else to collect the duplicate on your behalf with a letter of authorisation.

Send an email to mentioning

  1. subject: duplicate
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the diploma/certificate
  6. year of graduation
  7. correspondence address (only if you wish to receive these documents by registered mail)
  8. "I confirm that a duplicate costs €50 and that this amount is non-refundable"

Your diploma/certificate was issued in 2015-2016 or later

If your diploma/certificate was issued in 2015-2016 or later, you also received a digital copy of your diploma/certificate. This document contains an authenticity code which enables third parties to verify your diploma/certificate. If you have lost the hard copy of your diploma, you can use this digital copy and do not have to request for a duplicate.

You need a duplicate of your diploma supplement

You can obtain a duplicate of your diploma supplement free of charge from the Faculty student administration

If you graduated in 2015-2016 or later, you did not receive a hard copy of the diploma supplement. You only received a digital copy which contains an authenticity code, this enables third parties to verify your diploma supplement.

Attention: alumni from HoGent requesting a diploma supplement for a programme which is now integrated into Ghent University, will need to pay €50 for a copy of the diploma supplement.

You need a graduation certificate

You can obtain a graduation certificate free of charge. If you are still enrolled at Ghent University, you can download a graduation certificate on Oasis.

If you are no longer enrolled at Ghent University, you can send an email to mentioning

  1. subject: graduation certificate
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the degree/certificate
  6. year of graduation

You need a duplicate of the translation

If you have obtained a bachelor/master diploma, the Registrar's Office can issue a duplicate of the translation.

A duplicate will cost €50, this amount is non-refundable. You will receive an email containing a link for online payment. As soon as we have received your payment, we will issue the duplicate. You can collect this document at the Registrar's Office.

We will send you an email as soon as these documents are ready. If you cannot collect them, we can send them by registered mail. You can also authorise someone else to collect the duplicate on your behalf with a letter of authorisation.

Send an email to mentioning

  1. subject: duplicate of translation
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the diploma/certificate
  6. year of graduation
  7. correspondence address (only if you wish to receive these documents by registered mail)
  8. "I confirm that a duplicate costs €50 and that this amount is non-refundable"

You are an alumnus from HoGent/HoWest

If you graduated from HoGent or HoWest before 2013-2014 and you need a duplicate of your diploma/diploma supplement/translation for a programme which is now integrated into Ghent University, you need to contact the Registrar's Office of Ghent University.

A duplicate will cost €50, this amount is non-refundable. You will receive an email containing a link for online payment. As soon as we have received your payment, we will issue the duplicate. You can collect this document at the Registrar's Office.

We will send you an email as soon as these documents are ready. If you cannot collect them, we can send them by registered mail. You can also authorise someone else to collect the duplicate on your behalf with a letter of authorisation.

Send an email to mentioning

  1. subject: duplicate HoGent/HoWest
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the diploma/certificate
  6. year of graduation
  7. correspondence address (only if you wish to receive these documents by registered mail)
  8. "I confirm that a duplicate costs €50 and that this amount is non-refundable"

If you graduated from HoGent before 1995-1996 (or before 2001-2002 at the Department Vertaalkunde), we cannot issue a duplicate. If you graduated from HoWest before 1996-1997, we cannot issue a duplicate.

The Registrar's Office of Ghent University can only deliver an attestation (free of charge) confirming that you have obtained the diploma (a graduation certificate), this attestation replaces the diploma.

Send an email to mentioning

  1. subject: attestation HoGent/HoWest
  2. first name + surname
  3. student number
  4. date of birth
  5. title of the diploma/certificate
  6. year of graduation

Contact