Prolongation of your stay as Exchange Student (student card)

If you want to prolong your stay at Ghent University as an exchange student, you will need to present 3 documents:

  • A signed letter from your home university, stating the period that you want to stay longer as an exchange student at Ghent University
  • A signed letter from your professor in Ghent, stating the period that you want to stay longer as an exchange student at Ghent University
  • A copy of your health insurance (European Health Insurance Card or other insurance), valid in Belgium for the entire period of the prolongation

Further steps:

  • Bring/send the 3 documents to the Exchange Student Adviser.
  • After checking the forms, he will change your file in the UGent-databases. Your student card will be valid for the prolonged period from the next day onwards.
  • He will also give/send you a ‘Letter of Prolongation’. You can use this Letter to change your reservation in the UGent student residences.
  • You will also receive a Letter from the Central Students' Administration by post on your address in Gent. You can use this Letter to prolong you registration in the Foreigners' Registration Office of the City.

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If you need to change your Learning Agreement (See 'Changes to the Learning Agreement' on page 2 of the Learning Ageement for Erasmus students and other exchange students), contact the FCI-administrator and your home university.

Prolongation of your room in the UGent student residences: contact the Housing Department personally. You will have to show them your student card and the ‘Letter of Prolongation’.