Erasmus+ Traineeships

Interested in giving your cv a boost? Seize career making opportunities and go for an international internship, a more than valuable stepping stone in your career:

  • Securing international professional experience
  • Developing language, communication and intercultural skills
  • Expanding your network; gaining new contacts and  friends; and having a great experience!

European financial support

The European Commission offers Erasmus+ Traineeship grants for traineeships for 2-12 months of traineeship that take place within 12 months after graduation from a European educational institution. Depending on the country where the traineeship takes place, the following grants can be applied for:

  • Group 1 -  € 435: Austria, Denmark, Finland, France, Ireland, Italy, Liechtenstein, Norway, UK, Sweden
  • Group 2 - € 385: Belgium, Czech Republic, Cyprus, Germany, Greece, Iceland, Croatia, Luxemburg, The Netherlands, Portugal, Slovenia, Spain, Turkey
  • Group 3 - € 335: Bulgaria, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Romania, Slovakia.

This grant may be combined with other kinds of financial support or support in kind which is provided by the host organization/company

For whom?

Erasmus+ grants for traineeships are open to graduating students (all nationalities) from EU Higher Education Institutions  (graduated (professional) bachelors, masters; up to and including the level of doctorate) who intend to have a professional experience abroad.
The traineeship must be carried out in a partner country different from the country where the grant has been applied for and different from the country where the student is living during his/her studies.

This means (international) degree students studying at UGent or other Flemish Higher Education institution can apply in Flanders for an E+ traineeship grant in Belgium, to carry out a traineeship elsewhere in the EU but not in Belgium / application country.

When and for how long can I do a traineeship?

An Erasmus+ Traineeship grant for a traineeship can be awarded for traineeships of minimum  2 and maximum 12 months, minus the number of months you have already spent as an Erasmus Exchange student in your latest study cycle. The earliest you can start your traineeship is the day after graduation (upon receipt of your final results). The trainees and the host company should agree about your tasks, schedule, competences that will be developed, your mentor in the host company, start date and end date; all to be included in a formal training agreement to be signed by the trainee, host company and the sending institution.

How to apply for an Erasmus+ Traineeship grant?

Degree students studying at a Flemish education institution  apply for this EU grant via Reconfirm, the Flemish platform for international traineeship mobility. Reconfirm is a consortium uniting the Flemish higher education institutions. It is embedded in Flanders Knowledge Area, which administers and controls this Erasmus+ Traineeship mobility budget. Application procedure: see below.

Deadline

The first part of the application procedure is the registration in the online application system. This step (see below, 1&2) must be taken during the final year of your study programme, before graduation; more precisely before you are officially informed by your higher education institution of your final results, regardless if you have a concrete traineeship plan or not. The second part can be done as soon as your have found a host organization (see below, step 3) and you have made the necessary agreements with the host company.

The number of grants is not unlimited. They are awarded on a ‘first come first served’ basis, so don’t postpone your application! In case you decide later on not to apply for an Erasmus+ grant, your pre-registration (step 1 and 2) will be cancelled automatically after 12 months.


The application comprises the following 3 steps:

Keep in mind: step  1 and 2 must be done before graduation, step 3 can be done later on.

  1. You register via Reconfirm E+ online registration   After filling in the online form you will receive a login and access to your personal application file in the application tool.
  2. After filling out further mandatory fields you have to print the Erasmus+ registration form, fill the form out, sign it and upload it again in the system. Your higher education institution will receive a message from Reconfirm to fill out the second part of your registration form concerning the possible number of months you spent as an Erasmus student. Only after the upload of this signed form your registration will be considered complete.
  3. As soon as you have a concrete traineeship plan with the formal consent of a host organization / company, a clear sight on your tasks, schedule, knowledge and competences that will be required etc., you complete the further steps via the online application tool. You fill out further personal details and the details of the receiving organization, the planned traineeship, mentoring, etc.

Via the online tool a formal training agreement will be provided, to be signed by the receiving organization / company and to be finally approved and signed by the contact person from your Flemish home institution, and to be signed by the trainee. Also a grant contract will be drawn up while the grant itself will be  paid by Flanders Knowledge Area.

The online tool is a step-by-step system, indicating clearly all actions to be undertaken to complete your application. Also during and at the end of the traineeship this tool helps you to complete the Erasmus+ administration.

Language tests

Approved Erasmus+ traineeship grantees have to take a mandatory language tests before and at the end of the traineeship in case the working language is English, French, German, Spanish, Italian or Dutch. Insufficient test results have no impact on your departure, but imply that an online language course will have to be taken during the traineeship.

Insurance

Applicants should be well-informed about the fact that the grant does not include any insurance from Ghent University as this category of Erasmus+ Trainees are graduates and consequently not enrolled as a student any longer during the traineeship. Health insurance is mandatory; a third party liability insurance is highly recommended. Check with the receiving organization whether a work place insurance policy s taken out by the company or not, according to local rules.

Where can I find a traineeship?

Surf to www.reconfirm.eu, and leave your profile in the system or apply directly for a traineeship offer with the company or receiving organization involved. You can also try to find a host company by yourself; searching and applying for a traineeship is a perfect exercise for future job hunting. Many companies post internship offers on their corporate website. Traineeship portals

More information

www.reconfirm.eu

UGent contact person:
Patricia Burssens
Patricia.Burssens@UGent.be

International Relations Office
+32 9 264 7013