Lease terms and prices

Reservations

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To check the availability of rooms or to apply for the use of a room, see the Centauro platform (http://centauro.ugent.be).

Private matters, parties or student parties are never accepted.

General terms and conditions

Catering

The catering service of Het Pand is closed during weekends and public holidays. On those days you can appeal to external caterers.

Should you prefer an external caterer on working days, we will charge 25% extra on the price of the room where the catering will take place.

More info...

Lease prices

The prices include the use of the premises from 8 to 22 hours. After 22 hours 37.50 per hour will be charged additionally. All activities must be finished by 01 hours.

Price coefficients for the use of rooms and equipment during several days:

  • 2 days - price times 1,5
  • 3 days - price times 2
  • 4 days - price times 2,5
  • 5 days - price times 3
  • 6 days - price times 3,5
  • 7 days - price times 4

On Saturday and Sunday the following additional charges are made:

  • Opening and closing Het Pand:
    Saturday: € 50
    Sunday: € 100
  • Permanence at the desk:
    Saturday: € 16 € per hour
    Saturday: € 32 € per hour

Lease prices rooms

Room Internal price External price (excl. VAT)
1 day ½ day* 1 day ½ day*
Refter € 1.350 € 900 € 1.800 € 1.200
Kapittelzaal € 550 € 360 € 740 € 470
Sacristie € 240 € 160 € 320 € 220
Noordergang € 150 € 100 € 200 € 135
Zuidergang € 150 € 100 € 200 € 135
Priorzaal € 240 € 160 € 320 € 220
Kloostergang € 300 € 200 € 400 € 270
Novicengang € 200 € 125 € 270 € 170
Zaal Rector Vermeylen € 450 € 300 € 500 € 400
Persconferentiezaal € 200 € 125 € 250 € 170
Dormitoriumzaal € 150 € 100 € 200 € 135
Oude Infirmerie € 240 € 160 € 320 € 220
Zaal rector Blancquaert € 320 € 250 € 430 € 335

* 08.00 - 12.00 / 14.00 - 18.00 / 18.00 - 22:00

Equipment

All meeting rooms are equipped with a flipchart, projection screen and - on request - a lectern. The organizers are responsible for the operation of the equipment.

Our technician explains the use of the equipment and intervenes in case of problems. Stolen and damaged equipment will be charged.

A wide range of materials can be hired, please contact us for an overview.

Cancellations

  • Reservations for small rooms can be cancelled without any cost until 2 weeks before the date of the event.
  • Reservations for the Refectory room can be cancelled without any cost until 3 months before the date of the event.

Is these periodes are exceeded, 50% of the lease price is due. For changes in the reservation for cheaper rooms during these periods, 50% of the difference in price will be charged.

All cancellations have te be made by letter, fax of e-mail.