Arrival procedures

Step A: Enrol at Ghent University


Every working day from 10h until 16h


  • UFO-building
  • Sint-Pietersnieuwstraat 33
  • 9000 Ghent

Prepare the following documents

  • UGent admission letter
  • Passport
  • Address in Ghent
  • Any additional document mentioned on your admission letter

Step B: Register at the Faculty of Bioscience Engineering

  • Register the International Information Desk (IDD)
  • pay for BEPreP
  • open a bank account @ KBC bank


Coupure links 653, room A0.037


Every working day from 9h until 17h


  • IID will enter/check your data in 'My application 2019'
  • Pay for BEPreP (prepare the exact amount in cash) + collect your handbooks/course notes
  • VLIR-scholars: sign your scholarship agreement and collect your present from VLIR-UOS
  • Information on bank account - prepare the following documents :
    • Passport
    • Enrolment certificate
    • Proof of residence (tenancy agreement)
    • Annex 15 (if applicable)


KBC Bank - KOUTER 175, Gent


every working day from 10h until 16h

Note: For scholarship students, bank accounts have been opened in advance. Check e-Consort 'my application 2019' for bank account number and appointment time.

Step C: Register online at the City of Ghent

Complete the e-form to apply for your residence permit.

Make sure you have following documents at hand in digital format:

  • Scan of passport (can be retrieved from econsort)
  • Scan of Visa type D (can be retrieved from econsort)
  • UGent Enrolment certificate (download pdf from Oasis)
  • Scholarship agreement or proof of financial means (can be retrieved from econsort)
  • Health insurance (only for European students)

Step D: Register for insurance (health & civil liability)