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Study Progress Monitoring

Ghent University monitors the study progress of all students. The success rate of an individual student is checked against the university requirements on study progress. These requirements are described in the Education and Examination Code (Article 24).

Two types of study progress decisions when registered for a study programme via a contract to obtain a diploma

Type 1: binding condition and refusal to register for the same study programme

For contracts to obtain a diploma, a binding condition is imposed on students who have failed to obtain credits for at least 50% of the personal enrolment curriculum. With a subsequent enrolment through a contract to obtain a diploma for the same study programme, said students are required to obtain credits for at least 50% of the personal enrolment curriculum.

If you do not meet the binding condition, you will be refused to re-enrol via diploma contract for the same study programme.

An example

In the academic year 2014-2015 you required 25 of the 60 ECTS credits. You receive a binding condition: in 2015-2016 you will have to require at least have of the amount of ECTS credits that you register for. In the academic year 2015-2016 you register again for 60 ECTS credits and you require 29 ECTS credits. You fail to comply with the binding condition and your re-enrolment for the same study programme will be refused in the academic year 2016-2017. In that case, you won’t be able to finish your programme.

Type 2: refusal to register for all study programmes at Ghent University

Regardless of the contract type and any previously imposed binding conditions and whether or not these conditions were met, enrolment for the study programmes will be refused for students who, after 3 years of enrolment, have acquired less than one third of the ECTS credits that they took up during those enrolments.

An example

You wish to re-enrol at Ghent University in the academic year 2015-2016. It is checked how many times you were enrolled at Ghent University prior to the academic year 2015-2016. If it is at least 3 times, then your success rate over the last three enrolments is calculated. Suppose that

  • in the academic year 2012-2013 you required 3 of 60 ECTS credits
  • in 2013-2014 you required 15 of 60 ECTS credits
  • in 2014-2015 you required 33 of 60 ECTS credits

During these 3 enrolments you required 51 of 180 ECTS credit, which is less than one third. On your transcript of records of the second examination period it will be mentioned that you cannot re-enrol at Ghent University. In that case, you won’t be able to finish your current programme, nor will you be allowed to start a new programme.

How do I know if I meet the study progress requirements or not?

After each examination period your personal study progress is checked against the university monitoring requirements.

Based on the study results obtained in the first examination period, students who are at risk of failing to meet these requirements are notified by a red text at the bottom of the transcript of records. You still have the opportunity to try to rectify the situation during the second examination period.

If you do not meet the requirements at the end of the academic year (i.e. after the second examination period) the study progress decision that applies to you will be recorded on your transcript of records.

If binding conditions are imposed on your next enrolment, it is your responsibility to take steps to meet the conditions.

Can I undo my binding condition?

Your binding condition lapses if you meet the requirements on study progress.

In case you feel that your rights have been infringed you may lodge an internal appeal with the Institutional Appeals Committee. The Guidelines are specified in article 100 of the Education and Examination Code

I am refused to re-enrol, is this a final decision?

Depending on the reason (see above) you are not allowed to re-enrol for the same study programme of for any study programme at Ghent University.

If you believe that your refusal to enrol is due to force majeure or is unjustified and you think you are able to in the following academic years , you may lodge an internal appeal with the Institutional Appeals Committee. The Guidelines are specified in article 100 of the Education and Examination Code.