ATP Technical Training

The Scientific Research Committee (CWO) provides financial support to FBE Administrative and Technical Staff for the following categories:

  • Attendance to conferences
  • Training at an academic research organisation abroad
  • Training at another foreign institute or organisation in the public or private sector with the aim of developing scientific and technical expertise for the faculty

Regulations

(see faculty regulations for the mobility fund, Article 6)

Who can apply?

  • All ATP staff at the FBE are eligible.

What requirements must be met by the application?

  • The supervisor gives his/her consent to the staff member concerned.
  • The applicant must demonstrate that the congress/accommodation in question represents added value for the research field in which he/she is active. This is described in a motivation letter sent to research.fbw@ugent.be, signed by both the applicant and the supervisor.

    After the stay, it is expected that the staff member will be able to implement the acquired knowledge within his/her working environment.

What kind of support can be granted?

  • Attendance to conferences:

    The maximum amount of congress fees that can be refunded by the committee to an ATP member is EUR 1,000 over a period of 10 years.
    Reimbursement of travel expenses shall be limited to EUR 500 for destinations within Europe, and to EUR 1,000 for destinations outside Europe.
    This amount can be spread over several applications.

  • Training:

    Stays from a minimum of 1 week to a maximum of 1 month are eligible for reimbursement.
    Reimbursement of travel expenses shall be limited to EUR 500 for destinations within Europe, and to EUR 1000 for destinations outside Europe.

    The most recent version of the official nomenclature of countries GEOBEL will be used to determine whether a country is included in Europe or not.

    Reimbursement of accommodation costs is also a flat-rate amount fixed at EUR 800 per month (=30 days). Sections of a month will be calculated pro rata to the number of days, where 1 day = (1/30)*800 EUR.

    The day of departure and the day of return are counted for the duration of the period. 
    If the actual duration of the study programme turns out to be less than 1 week, the committee's approval will lapse and the amount awarded will not be paid. Only if the study programme cannot take place due to force majeure (to be described in the reimbursement file) can any transport costs already incurred be reimbursed. The CWO will approach the applications critically and assess the added value of the research. In addition to stays at foreign educational and research institutions, stays at other foreign institutions or organisations in the public or private sector are also eligible, and this according to the same modalities. A maximum of one study stay per applicant can be granted by the CWO every 10 years.

    The committee grants a fixed amount to the budget holder. The payment by the Authorising Officer to the applicant shall always relate to the expenditure actually incurred and evidenced. Only travel expenses and registration costs for the congress are eligible for reimbursement.

When can an application be submitted?

This application can be submitted throughout the year. This application will be put on the agenda for the next meeting of the Committee where this application type is handled.

The application must be submitted before departure. The assessment of the application can take place during or after the conference.

Important: for each Committee meeting there is a budget limitation. During this meeting, applications can be granted for max. total of this amount. The initial budget limitation can be found in the annual schedule of the Committee (in Dutch).

How to apply?

 Complete the application form

 

Annexes to be submitted?

The applicant must demonstrate that the congress/accommodation in question represents added value for the research field in which he/she is active. This is described in a motivation letter sent to research.fbw@ugent.be, signed by both the applicant and the supervisor.