Information for externship provider

The main objectives of the externship in the educational programme of Master of Veterinary Medicine at Ghent University are 1) To get familiarized with the practical organisation and activities which take place within a veterinary practice as well as 2) to integrate knowledge, skills and attitudes. These competences, in the curriculum of the 2nd and 3rd master students,  are complementary with the theoretical and clinical education they receive at the Faculty of Veterinary Medicine. On top of an with a veterinarian, traineeships at research facilities and international organizations are also possible. All activities are under the guidance of the responsible at the externship spot.

Externships 

Every type of externship has its specific objectives which contribute to reaching the competences of the Master of Veterinary Medicine (main subject Companion Animals, Ruminants, Research, Horse, Pig, Poultry and Rabbit).
Students that have successfully finalised the 1st bachelor year may participate in a voluntary externship.

Observation externship

The externship is offered to students in their second year of the master’s program (so in their fifth year of education). Since these students have not had any clinical training before, this traineeship introduces them to the day-to-day activities of a veterinary practice. What’s more, since the students are required to choose between a major in large or small animals during this academic year, this traineeship is extremely well timed and will help them making an informed decision.

More information on observation externship.

Graduation externship

The students of the third master year have an externship within their main subject (Companion Animals, Horse, Ruminants, Pig-poultry-rabbit). This externship comprises four weeks. For students of the main subject Pig-poultry-rabbit the externship comprises two weeks with a Swine veterinarian and two weeks in pig farm. During this externship, students actively participate in the veterinary practice under the supervision of a veterinarian.

More information on graduation externship

Externship as elective course

This elective course in the 3rd master year allows the students to obtain additional experience and does not limit them to their main subject. The externship lasts 4 weeks and is not limited to a veterinary practice. It can take place in an international institution, a wildlife centre, foreign university, ….

More information on elective externship.  

Research externship as elective course

This elective course in the 3rd master year offers the students the opportunity to do an externship of 2 to 4 weeks in a research institution. The student becomes familiar with research and the importance of the multidisciplinarity, internationalisation and scientific integrity of research, and can learn a reflective scientific attitude.

More information on research externship.   

Voluntary externship

This type of externship is not part of the curriculum of the student but is part of the educational programme. It has a maximum duration of 60 working days at the same externship provider per academic year. The faculty supports voluntary externships only for students having successfully obtained all credits of the first bachelor year.

Externship flow

Prior to the externship

Students discuss with the externship provider the practical arrangements and content (learning goals, expectations, assignments) of the externship. This intake can be done face-to-face or via telephone, email or digital means. The students have received guidelines to conduct the interview and have to make a brief report. The externship request will be reviewed by the faculty and the externship provider (more information on webapplication).

During the externship

The student actively participates and takes responsibility for the learning process, by asking for feedback and trying to reach the learning goals.
The externship provider guides the student, gives feedback and actively involves the student in the activities of the practice.
The student completes the logbook (online) and writes an externship report, which contains an extensive case discussion along with a critical reflection.

End of the externship

After submitting the logbook (online), the externship provider has to review it and fill out a final evaluation, preferably during an evaluation meeting.
Next, the responsible externship coordinator at UGent will give a final score (in line with the course specifications) based on the externship report and the submitted evaluation by the externship provider.
The faculty asks the students to evaluate the externship provider. This information will be handled confidentially and be used for quality management purposes only.

Remark: there is no intake, logbook, report or evaluation during a voluntary externship.

Webapplication

The flow of the externship will go via our online platform www.vesta.ugent.be. All online approvals replace signatures onto printed documents. Therefore, printed documents are not needed anymore. When a first externship request is made, the externship provider will receive a personal login.

Afterwards the externship provider will receive:

  • an email prior to the externship with the request to approve online the following things (in order): the report of the intake interview, the risk analysis form (after possible additions) and the externship contract.
  • an email at the completion of the externship with the request to approve it and fill out the logbook and the final evaluation.

Students in the 3rd master year have the opportunity to perform a self-evaluation.
Prior to the intermediate and final evaluation by the externship provider, students can fill out the evaluation form. If they choose to do so, these grades are visible for the externship provider who can adjust or approve them during the evaluation meeting.

Remark: there is no intake, logbook, report or evaluation during a voluntary externship.

Health and well-being

Medical examination

Ghent university is responsible for the medical examination of the students prior to the externship. This examination is based on a generic risk analysis. If additional risks are filled out by the externship provider onto the risk analysis form, the student will contact the department of Health and Safety and ask for an additional examination.

Insurance

Ghent university is responsible for the insurance of the student during the externship if an (online) externship contract was approved. This applies to curricular as well as voluntary externships.
The legally required accident insurance is valid for activities at the externship spot as well as for transport to and from the place of externship.

In relation to the civil liability, the externship provider is responsible for any damage caused by the trainee during the externship. This responsibility is also covered by the civil liability insurance of Ghent University. In case of deceit, heavy fault or common light fault, the trainee is held responsible..

More information: Externship UGent: rights and duties.
 

Dosimetry

Carrying a personal dosimeter is an obligation for students of the main subjects companion animals and horse during the externships and clinics.
Students of the 2nd master year and of the 3rd master year main subject Ruminants, Pig, Poultry and Rabbit do not have a personal dosimeter. This implies that, if they are supposed to be in a controlled zone with ionizing radiation, they should receive a dosimeter at the place of the externship.

Externship providers where research is done via scintigraphy need to indicate this on the risk analysis form. In this case, an extra medical examination of the student is required before the start of the externship.

Cooperation externship providers and the Faculty

The faculty can rely on highly motivated veterinarians and institutions for the organization of the externships. We optimise our interaction with the externship providers via intermediate contacts and a yearly recurring externship provider day.

Sign up as an externship provider

Veterinarian or institutions that are interested in giving guidance to our students a regular basis can contact internatvetmed@ugent.be.

Contact

Externship committee

Chair Prof. dr. Jimmy Saunders – Policy advisor Lut Dhont -  
+3292647773

International Relations Office

Chair Prof. dr. Dominiek Maes – Policy advisor Pieter Pauwels - +3292647772

Externship coordinators

  • Introductory externship small animals: Prof. dr. Sylvie Daminet
  • Companion animals: Prof. dr. Luc Van Ham
  • Ruminants: Prof. dr. Lieven Vlaminck
  • Research externship: Prof. dr. Annemie Decostere
  • Horse: Prof. dr. Frank Gasthuys
  • Pig, poultry and rabbit: Prof. dr. Dominiek Maes 

After submitting the logbook (online), the externship provider has to review it and fill out a final evaluation, preferably during an evaluation meeting.

Next, the responsible externship coordinator at UGent will give a final score (in line with the course specifications) based on the externship report and the submitted evaluation by the externship provider.

The faculty asks the students to evaluate the externship provider. This information will be handled confidentially and be used for quality management purposes only.