Grant Writing Day 18 October 2019


Career management

Target group

PhD candidates who will apply for postdoctoral funding.

Postdoctoral researchers and professors wishing to collaborate with European colleagues or developing countries.


The morning session of the grant writing day will feature a generalpresentation by Lotte Jaspers on how to write successful grants. This portion of the program is open to all.  

The afternoon will consist of break-out sessions,covering more specific topics (an interactive workshop for doctoral candidates, writing FWO fellowships, writing development cooperation projects, writing Marie Skłodowska-Curie Innovative Training Networks (ITN)). These sessions are open only to Ghent University researchers and staff.

Date and venue

  • Friday 18 October 2019 from 8:30 - 18:00

Morning session: Aula, Volderstraat 9.

Afternoon sessions: various locations, see programme below.

Registration fee

Free of charge.

Registration procedure

Registration is now closed.
The no show policy applies: no-show policy UGent


Time Subject - Speaker/trainer
8:30 - 9:00 Registration Ceremoniezaal Aula, Volderstraat 9, Gent
9:00 - 9:20 Opening words prof. dr. Ignace Lemahieu Ceremoniezaal Aula, Volderstraat 9, Gent
9:20 - 10:45

Plenary session


"Writing Grants: Key Essentials"

Lotte Jaspers

Ceremoniezaal Aula, Volderstraat 9, Gent
10:45 - 11:00 Coffee break Peristilium, Volderstraat 9, 9000 Gent
11:00 - 12:30

Plenary session


"Writing Grants: Key Essentials"

Lotte Jaspers
Ceremoniezaal Aula, Volderstraat 9, Gent
12:30 - 13:45 Lunch and networking Peristilium, Volderstraat 9, 9000 Gent
14:00 - 17:00 Workshops 
Group 1

Workshop on Innovative Training Networks (ITN)

Yellow Research

 Note: this workshop will run until 18:00.

Raadzaal, UFO, Sint-Pietersnieuwstraat 33, Gent
Group 2

Grant writing in the context of Global Challenges/University Development Cooperation projects


Commissiezaal, UFO, Sint-Pietersnieuwstraat 33, Gent
Group 3

FWO mandates

Karolien Aelbrecht

Zaal Pirenne, UFO, Sint-Pietersnieuwstraat 33, Gent

"Grant Writing: Key Essentials," Lotte Jaspers

Research grants vary in their purpose, evaluation criteria and template. Nevertheless there are common factors in writing a research grant that will excite a reviewer.

We will dig in to the matter of scientific excitement by breaking it down into three key aspects:

  • What will intrigue the reviewer?
  • How will you convince the reviewer?
  • What will inspire the reviewer?

 These questions drive the order of writing the proposal but at the same time re-enforce each other at every level of proposal writing.

 In analysing how to address these questions we will stay close to normal scientific logic and argumentation.  Therefore we will make use of a  Logic Tree for Grant Writing, which can be personalized depending on the nature of the field and the grant one is applying for. This logic tree is composed of four basic levels:

  • The Big Research Question
  • The Specific Objectives
  • The Research Design
  • The Outcome(s)

 Thereafter we will dig into the cross-cutting issues like time schedules, risks analysis, team or consortium composition.

 A separate but important chapter in Grant writing is the inclusion of the background of the PI and/or the key principal investigators. Here we will focus on the importance of an achievement based track record rather than chronological CVs.


Workshop on Innovative Training Networks (ITN), Yellow Research

Marie Skłodowska-Curie Innovative Training Networks (ITN) can take the form of collaborative European Training Networks (ETN), European Industrial Doctorates (EID) or European Joint Doctorates (EJD).

This workshop is about making your Marie Curie ITN proposal the best competitive proposal. Even though the budget of the Marie Curie actions was increased in H2020, the competition is expected to remain fierce. A common mistake many applicants make is to consider an ITN project as a research project with some training elements. However, MSCA is a training scheme, so it is not enough to provide good science! Based on the experiences in Marie Curie, this workshop provides you with valuable information and input for writing a competitive H2020 Marie Curie ITN proposal.
While the final call for proposals is not published yet, the provisional deadline for the last round of H2020 MSCA ITN proposals is January 14th 2020.


Grant writing in the context of Global Challenges/University Development Cooperation projects

The purpose of this workshop is to highlight some of the peculiarities of funding for Global Challenges/University Development Cooperation. The sessions aims towards professors or postdocs that want to apply for funding to amongst others VLIR-UOS, UGent Global Minds Fund, EuropeAid, Nuffic,  … questions on other financers are welcome that can be taken up during this workshop.


FWO mandates

The purpose of this interactive workshop is to prepare future postdoctoral applicants for a FWO fellowship. We will go through the whole process, from writing the proposal to receiving funding, and give tips and tricks that can be use during all phases of the application process. For the second part of the session, we will be joined by a few guest speakers (one each from the alpha, beta, and gamma faculty clusters) who have written successful FWO postdoctoral applications in the past. They will give you practical writing advice, tailored to your research area.

Presentation slides

Plenary introduction (prof. dr. Ignace Lemahieu): pdf

Plenary (Lotte Jaspers): pdf

Workshop Innovative Training Networks (Lotte Jaspers): pdf

Workshop vLIR-UOS (Koen De Koster): pdf

Workshop FWO mandates (Karolien Aelbrecht): pdf


Lotte Jaspers

Lotte Jaspers is a founding partner of Yellow Research. She has been highly successful in helping scientists to obtain personal grants at a national level as well as at the European level for example the MSCA IF and ERC grants.

Yellow Research

Yellow Research provides training and consultancy in the field of EU Framework Programmes, University-Industry Interaction and Managing Technology Transfer Offices. We have in-depth knowledge of pre-reviewing proposals, in particular ERC and Marie Curie , co-writing proposals and translating project proposals into consortium agreements and R&D contracts. We aim to share our experience with the broad-based creative research community to expand the boundaries of University-Industry Interaction and create new and stimulating ways of innovation. To you, we pledge solid service, advice and above all training!



Evaluation methods and criteria (doctoral training programme)

100% active participation in full day