Personal effectiveness


Leadership & Personal efficiency

Target group

Members of the Doctoral Schools


All PhD students


Tom Jacobs


This workshop aims at inspiring scientific researchers to get most out of their working time by giving them insight in the principles, techniques and methods of time management and personal organisation, and inspire them to put these into practice. At the end of this 3 days workshop, participants will be able to:

- Define their goals S.M.A.R.T.
- Use deadlines instead of undergoing them
- Live up more to their priorities
- Forget less
- Create peace of mind
- Bring more structure to their working habits
- Comply more to the clean desk principle (i.e. the ‘perfect’ mess)
- Recognise time wasters and react more adequately to them
- Handle interruptions more effectively
- Comply better to their responsibilities through better follow-up
- Say “no” when needed but in an assertive and constructive way
- Keep e-mail and social media under control
- Communicate more efficiently by e-mail while staying organised
- Take full advantage of their (electronic) agenda


The course is conceived as an interactive, practice oriented workshop during which the trainer will make his points using clear examples, exercises and tests and participants will apply the concepts and techniques dealt with to their proper professional situation by means of interactive dialogue, group discussion and homework.
The course material consists of a workbook wherein participants can take notes as they see fit, including a list of reading material referring to interesting books and websites as well as a number of templates & checklists that help them to get organised. Participants will also establish their own list of tips & tricks and exchange ideas with the other participants. This list is designed to become an instrument for self-evaluation to be used and consulted even long after the class is ended.
Finally there are these memo cards: pdf documents with all the schemes and checklists from the PowerPoint presentation that are send by e-mail after class and can be printed selectively in the desired format too keep the learning points ‘in view’ (e.g. by means of bookmarker or poster).
At the end of each day, participants will fill out their personal action plan to remind them of things they learned in class and wish to put into practice. Participants can always consult the trainer by e-mail for further advice, discussion and coaching.


Due to the Covid-19 safety measures, the courses are taking place VIRTUALLY via 'ZOOM'. One course is given in 6 half-day parts (morning or afternoon).

Time schedule & Venue

Course code Dates Time (1 course = 6 half days) Room/Venue


DATES 1st semester

Academic Year 2021-2022

PE-2122-01 (afternoon sessions)

21 + 22 + 28 + 29 October + 4 + 5 November 2021 (Thu-Fri)

from 14:00 - 17:30 (including breaks) ONLINE via ZOOM
PE-2122-02 (morning sessions)

8 + 9 + 15 + 16 + 22 + 23 November 2021 (Mon-Tue)

from 9:00 - 12:30 (including breaks) ONLINE via ZOOM
PE-2122-03 (afternoon sessions)

1 + 2 + 8 + 9 + 15 + 16 December 2021 (Wed-Thu)

from 14:00 - 17:30 (including breaks) ONLINE via ZOOM


Registration fee

Free of charge for members of the Doctoral Schools. The no show policy applies: no-show policy UGent


Follow this link:

Your registration will be confirmed by separate email from the Doctoral Schools.

If the course is fully booked, you can ask to be added to the waiting list by sending an e-mail to . Please mention your student nr.

Please read the cancellation policy: cancellationpolicycourses

Teaching and learning material


Number of participants





20 hours + assignments

Evaluation methods and criteria (doctoral training programme)

Non-periodic continuous assessment; 100% participation