Selected incoming exchange students

Congratulations, your exchange application has been approved and you're registered as an exchange student at UGent so now you're an official participant in our exchange programme!

On this web page you can find a lot of practical info to get started at our Faculty of Economics and Business Administration.

Upon arrival

  • Welcome days UGent: our colleagues from the International Support Team invite you to the Welcome Café to get you acquainted with Ghent University and the City of Ghent to ensure you will have access to all the information you need to start your study and life in Ghent. 

    The Welcome days are planned from Wednesday 22nd of September till Friday 24th of September 2021.  More information about the programme of the welcome days and also the registration link: here.

  • The moment you are fully registered as an exchange student via enrol@ugent.be, they will activate and send your UGent account with login and password. This gives you access to e-mail, Oasis, Ufora, etc.
  • Your personal UGent student card gives you access to buildings, computers, restaurants, sport and library facilities at the university. If you stay in one of the UGent student rooms, then your student card will arrive there. When you rent a room on the private market and you’ll visit the Welcome Days Coffee Bar between 22nd and 24th of September at Het Pand, then you’ll receive the card there. Are both of the situations not applicable to you, then your student will be send to us and we’ll contact you when it’s available
  • Start of the semester = start of the lessons!  See 'Academic calendar'

     For most courses strict attendance is required from the start.

  • Course registration: the first 2 weeks of the semester you have time to make changes in your course selection and to register your final curriculum.

Buddy system

ESN programme: ESN is the International Exchange Student Network and is a volunteering organization. ESN supports exchange students before, during and after their exchange. They organize cultural activities, city trips, sport, etc. You can also make a request for a 'buddy'. Interested? More info can be found on the website from ESN Gent. Registration is required!

Your way on campus

The Faculty of Economics and Business Administration is located in the city center at Campus Tweekerken: 

address: Tweekerkenstraat 2, 9000 Gent (multiple entrances):  campusplan and  city map

  • Tweekerkenstraat 2
  • Hoveniersberg 24 (building Therminal)
  • Sint-Pietersplein 5
  • Sint-Pietersplein 6
  • Sint-Pietersplein 7

 

Check out your class locations on the campus floorplan building Hoveniersberg and Tweekerken and campus floorplan buildings Sint-Pietersplein 5-6-7

 

You will often have classes in other Ghent University buildings as well. Here you can find a summary of the most common class locations at other UGent campuses.

Courses Exchange programme

Good to know:

  • Courses in the study field Ma Business Economics and Ma Business Engineering have a strong quantitative and analytical background.
  • You can only select courses outside your study field and/or outside your study level with the explicit approval from the UGent lecturer concerned.
  • For some courses a pre-test will be organized and/or strict attendance is required from the start (see the Ufora course site concerned).
  • As Bachelor student you can only access Master courses if you can provide proof that you meet the initial competences/course requirements of the subject AND if you have approval from the lecturer in charge.
  • Courses in the study field of Ma Business Economics are taught in a modular schedule and with permanent evaluation! It’s a time slot based teaching approach with active teaching methods and class engagement, organised in teaching blocks of 6 weeks. This means that it will be difficult to match with timetables in other study fields.
  • Titles from subjects don't always reflect the content. It is crucial to read the course specifications and initial competences of each course.
  • The exchange programme includes all the English instructed subjects at our faculty, composed out of 5 different study fields at 2 different levels. The course schedules from the different study fields are not coordinated to each other!

 

Overview courses exchange programme 2021-2022 Faculty of Economics and Business Administration

Course schedule

Tips & tricks:

  • It is  impossible to coordinate the schedules from the different study fields to each other. So it  is your responsibility to compose a study programme without timetable conflicts.
  • If multiple class hours/week are specified for one subject per group, you are expected to attend all of them!
  • Courses in the field of Business Economics (Master level!) are taught by a modular timetable and with permanent evaluation! This means that it will be difficult to match with timetables from other study fields.

 

Personal course schedule:

In order to find out when and where you have classes, you can obtain a personal class schedule via Centauro.

Step 1: Register your courses in your Oasis curriculum

Step 2: Navigate to Centauro and login with your UGent account

Step 3: Switch language to 'English' 

Step 4: Select 'my calendar' (for courses from our Exchange Programme, there is no need to insert group numbers)

Manual: How to compose and generate your personal schedule in Centauro

 

General course schedule AY 2021-2022:

Details of the 'General course schedule': 

  • the section 'weeks' shows in what weeks educational activities will take place
  • the section 'Monday to Saturday' shows on what days and time classes take place
  • the section 'group' includes for which groups the classes take place
  • the section 'teaching method' shows the teaching method (f.e. (lecture, workshop, etc.)
  • the section 'remarks' indicates if it is an online activity (if applicable)
  • the section 'location' shows the location of the class (at the end of the document you find the location of classrooms and auditoria)

Composing your curriculum

  • Upon arrival, the first two weeks of the semester (strict deadline!), you have time to 'try out' the courses and make changes in your curriculum.
  • At the end of week 2, you have to make your final curriculum registration
  • You need to select a curriculum with a workload of minimum 24 ECTS
  • Only select subjects of which you are planning to attend classes and exams!
  • We accept maximum 1 language course in your curriculum. Registration is required through the University Language Center (UCT).
  • Maximum 40% of the total amount of ECTS in your LA can be selected from  an other faculty. It is your own responsibility to contact the lecturer in charge from the subject concerned, to make sure you can enter the course you selected and to consult their time table!
  • Selecting subjects on master level: as bachelor student you can select a subject on master level IF you have the explicit approval of the lecturer in charge and IF you meet the initial competences! It is important that you discuss your academic background and the course requirements with the lecturer in person.

Learning agreement

The Learning Agreement (LA) is an official study contract for student exchange. This is your most important document since it guarantees you to transfer credits to your home university after you have successful completed the exams at the host university.

There are 3 parts in the learning agreement:

  • LA BEFORE mobility: this part was completed when you made your exchange application to our university.
  • LA DURING mobility: you need to fill out this part upon arrival in case you want to make changes in your curriculum. Here you can read WHEN and HOW to submit this document! See also 'Curriculum registration'
  • LA AFTER mobility: this part will be 'replaced' by the transcript of records, issued by us after the exam period directly to your home university.

Curriculum registration

The first two weeks of the semester you have time to attend alternative subjects compared to your learning agreement BEFORE mobility and to make changes in your curriculum.

To initiate these processes we use Oasis and Ufora , two online student information systems:

  • Ufora = official digital learning environment of Ghent University. In this platform each subject has a specific course site. This course site is used by the lecturer in charge to communicate assignments, schedules, group divisions, important announcements, etc.
  • Oasis = a database to manage student administration and is the official tool for your curriculum registration.

Important: Oasis synchronizes with Ufora. What you change in Oasis will change in Ufora (not the other way around!)

Provisional registration = week 1 + 2 from the semester

  • The course selection from your LA BEFORE mobility, will automatically show in your Oasis and Ufora account upon arrival (except for cancelled courses and 'Dutch for exchange students').
  • If you also want to try out other subjects, you need to add these courses before the start of the semester in your Oasis curriculum so you can access the course information on Ufora!
  • We insist that you attend all the classes you wish to take in order to check if you made a good choice.
  • Discuss the changes you want to make with your supervisor at your HOME university!

Final registration = Saturday of week 2 = strict deadline!

  • You attended the first lessons? You are sure you meet all the course requirements? You made your final course selection? You have approval from your home university?
  • 4x 'yes'? Ok! Now you can proceed...
  • Register your final subject selection/curriculum in your Oasis account and submit to approval.
  • In case you make changes in your curriculum (compared to your LA BEFORE mobility), you also need to submit your LA DURING mobility document to int.feb@ugent.be
  • This process is repeated at the start of each semester so exchange students staying for 1 year can submit one semester at a time.
A complete manual how to register your final curriculum in Oasis is available: here

Examination

  • Exams take place at the end of each semester for all courses except those with a system of permanent evaluation and the subjects in the study field Ma Business Economics (evaluation after each 'module').
Exam period winter semester = 10-01-2022 until 04-02-2022
Exam period spring semester = 30-05-2022 until 01-07-2022
Second chance examinations (winter/spring) =  22-08-2022 until 10-09-2022
  • Exams are in English and can be either written or oral. Sometimes you will be asked to write a paper instead of writing an exam.
  • Dutch taught courses will have an exam in Dutch.
  • Results of the exams are definitive.
  • In case you failed an exam, you have the right to take a second chance exam during the scheduled second chance period.
  • Second chance period = August-September (also for exchange students!)
  • Results are only available after the official publication date at the end of each exam period. Also for second chance exams!
  • No long distance exams are organized! 
  • We provide a transcript of records by e-mail directly to your home university, after the official publication of the exam results.

 

Exam schedule 1st sem. 2021-2022: will be available in November

Exam schedule 2nd sem. 2021-2022: will be available in March

Exam schedule resit exams 2021-2022: will be available by mid-July

Prolongation exchange period

It is not possible to prolong your exchange period. At our faculty, exchange students can only stay for the period they have applied for.

Facilities

Life@Ghent University, student rooms, bicycle rent, student restaurants, etc.

We have a lot to offer!

Student job

FAQ

Where can you print, copy and scan? How do I connect to the wireless internet? ...

And a lot more practical info to find out in our Frequently Asked Questions

Contact

Make an appointment to meet  us on campus or online

  • Postal address: International Office, Tweekerkenstraat 2, 9000 Gent, Belgium