Selected incoming exchange students

Congratulations, your exchange application has been approved so now you're an official participant in our exchange programme!

On this web page you can find a lot of practical info to get started at our Faculty of Economics and Business Administration.

Upon arrival

  • Welcome days (attendance is mandatory!): during the ‘Welcome Days’ you will get the opportunity to meet other students and get acquainted with Ghent University and the City of Ghent so to ensure you will have access to all the information you need to start your study and life in Ghent. The Welcome Days are organized in the week before the start of the semester.
  • The moment you make your registration as an exchange student, you also receive your UGent student card and UGent account with login and password. This gives you access to e-mail, Oasis, Minerva, buildings, computers, restaurants, sport and library facilities at the university. 
  • Start of the semester = start of the lessons!  See 'Academic calendar'

     For most courses strict attendance is required from the start.

  • Faculty Buddy: in the first week of the semester we appoint you a 'buddy' and provide you his/her contact details. This is a volunteering student from our faculty.  This buddy is not meant as your ‘personal assistant’ but someone you can turn to with some practical questions about the daily life at the faculty.  (This is NOT the ESN buddy programme)
  • Course registration: the first 2 weeks of the semester you have time to make changes in your course selection and to register your final curriculum.

Buddy system

Faculty buddy programme: at the start of the semester we link you to one of our 'faculty locals', a volunteering student who can introduce you to the do's and don'ts at our faculty. Registration is not required!

ESN programme: ESN is the International Exchange Student Network and is a volunteering organization. ESN supports exchange students before, during and after their exchange. They organize cultural activities, city trips, sport, etc. Interested? More info can be found on the website from ESN Gent.

Your way on campus

The Faculty of Economics and Business Administration has two faculty buildings, both located in the city center:

  1. Campus Tweekerken, Tweekerkenstraat 2, 9000 Gent (several entrances):    city map
  • Tweekerkenstraat 2
  • Hoveniersberg 24 (building Therminal)
  • Sint-Pietersplein 5
  • Sint-Pietersplein 6
  • Sint-Pietersplein 7


  2.  Campus Mercator, Henleykaai 84, 9000 Gent:   city map


You will often have classes in other Ghent University buildings as well. Here you can find a summary of the most common class locations.

Courses Exchange programme

Good to know:

  • We maintain an 'open offer policy'. This means that you can select any of the courses from our exchange programme as long as you meet the initial competences/course requirements of the subject concerned!
  • For some courses a pre-test will be organized and/or strict attendance is required from the start, so make sure you read the ‘extra course requirements’
  • As Bachelor student you can only access Master courses if you can provide proof that you meet the initial competences/course requirements of the subject AND if you have approval from the lecturer in charge.
  • Courses in the study field of Ma Business Economics are taught in a modular schedule and with permanent evaluation! It’s a time slot based teaching approach with active teaching methods and class engagement, organised in teaching blocks of 6 weeks. This means that it will be difficult to match with timetables in other study fields.
  • Titles from subjects don't always reflect the content. It is crucial to read the course specifications and initial competences of each course.
  • The exchange programme includes all the English taught subjects at our faculty, composed out of 5 different study fields at 2 different levels. The course schedules from the different study fields are not coordinated to each other!


Overview courses exchange programme 2018-2019 Faculty of Economics and Business Administration

Course schedule

The course schedule AY 2018-2019:

  •  1st semester (winter): click here!
  • 2nd semester (spring): click here!


Check it out: courses in the field of Business Economics (Master level!) are taught by a modular timetable and with permanent evaluation! This means that it will be difficult to match with timetables from other study fields.

If several class hours/week are mentioned for one subject, you are expected to attend all of them unless different groups are specified on the course schedule!

Due to our 'open offer policy' it is  impossible to coordinate the schedules from the different study fields to each other. So it is your responsibility to compose a study programme without timetable conflicts.

Composing your curriculum

  • Upon arrival, the first two weeks of the semester (strict deadline!), you have time to 'try out' the courses and make changes in your curriculum.
  • After week 2, you have to make your final curriculum registration
  • You need to select a curriculum with a workload of minimum 24 ECTS
  • Only select subjects of which you are planning to attend classes and exams!
  • We accept maximum 1 language courses in your curriculum. Registration is required through the University Language Center (UCT).
  • Maximum 40% of the total amount of ECTS in your LA can be selected from  an other faculty. It is your own responsibility to contact the lecturer in charge from the subject concerned, to make sure you can enter the course you selected and to consult their time table!

Learning agreement

The Learning Agreement (LA) is an official study contract for student exchange. This is your most important document since it guarantees you to transfer credits to your home university after you have successful completed the exams at the host university.

There are 3 parts in the learning agreement:

  • LA BEFORE mobility: this part was completed when you made your exchange application to our university.
  • LA DURING mobility: you need to fill out this part upon arrival in case you want to make changes in your curriculum. Here you can read WHEN and HOW to submit this document! See also 'Curriculum registration'
  • LA AFTER mobility: this part will be 'replaced' by the transcript of records, issued by us after the exam period directly to your home university.

Curriculum registration

The first two weeks of the semester you have time to attend alternative subjects compared to your learning agreement BEFORE mobility and to make changes in your curriculum.

To initiate these processes we use Oasis and Minerva , two online student information systems:

  • Minerva gives you access to the online learning environment. In this platform each subject has a specific course site. This course site is used by the lecturer in charge to communicate assignments, schedules, group divisions, important announcements, etc.
  • Oasis is a database to manage student administration and curriculum registration.

Important: Oasis synchronizes with Minerva overnight. What you change in Oasis will change in Minerva (not the other way around!)

Provisional registration = week 1 + 2 from the semester

  • The course selection from your LA BEFORE mobility, will automatically show in your Oasis and Minerva account upon arrival.
  • If you also want to try out other subjects, you need to add these courses before the start of the semester in your Minerva account!
  • We insist that you attend all the classes you wish to take in order to check if you made a good choice.
  • Discuss the changes you want to make with your supervisor at your HOME university!

Final registration = first day of week 3 = strict deadline!

  • You attended the first lessons? You are sure you meet all the course requirements? You have approval from your home university?
  • 3x 'yes'? Ok! Now you can proceed...
  • Register your final subject selection/curriculum in your Oasis account and submit to approval.
  • In case you make changes in your curriculum (compared to your LA BEFORE mobility), you also need to submit your LA DURING mobility to
  • This process is repeated at the start of each semester so exchange students staying for 1 year can submit one semester at a time.
A complete manual how to register your final curriculum in Oasis and Minerva is available: here


  • Exams take place at the end of each semester for all courses except those with a system of permanent evaluation and the subjects in the study field Ma Business Economics (evaluation after each 'module').
Exam period winter semester = 08-01-2018 until 03-02-2018
Exam period spring semester = 28-05-2018 until 30-06-2018
Second chance examinations (winter/spring) =  20-08-2018 until 08-09-2018
  • Exams are in English and can be either written or oral. Sometimes you will be asked to write a paper instead of writing an exam.
  • Dutch taught courses will have an exam in Dutch.
  • Results of the exams are definitive.
  • In case you failed an exam, you have the right to take a second chance exam during the scheduled second chance period.
  • Second chance period = August-September (also for exchange students!)
  • Results are only available after the official publication date at the end of each exam period. Also for second chance exams!
  • No long distance exams are organized!
  • We provide a transcript of records directly to your home university, after the official publication of the exam results.


Exam schedule 1st sem. 2017-2018: here

Exam schedule 2nd sem. 2017-2018: here

Prolongation exchange period

It is not possible to prolong your exchange period. At our faculty, exchange students can only stay for the period they have applied for.


Life@Ghent University, student rooms, bicycle rent, student restaurants, etc.

We have a lot to offer!

Student job


Where can you print, copy and scan? How do I connect to the wireless internet? ...

And a lot more practical info to find out in our Frequently Asked Questions