Erasmus on the Horizon

International Staff Training Week @Ghent University

Erasmus on the Horizon

Are you supporting, advising or managing Horizon 2020 or Erasmus+ projects in a university setting, at a centralized level? Then you are kindly invited to our international staff exchange week at Ghent University, Belgium.

Goal

To exchange insights and best practices regarding EU-policy, administering and managing EU-funded research and education projects.

Venue

  • Ufo building – Sint-Pietersnieuwstraat 33, 9000 Gent,  on day 1 (all) and day 2 (track 1)
  • Het Pand – Onderbergen 1, 9000 Gent,  on day 2 (track 2) and day 3 (all)

Date

27 - 29 November 2019

 

Content

Through its Erasmus+ and Horizon 2020 programmes, the European Union supports international exchanges for students, academic staff and researchers, as well as structured cooperation between higher education institutions, other stakeholders and public authorities in different countries.

Although there are differences between both programmes, there are synergies as well. During this staff week we will look into different aspects of EU-project support at universities and offer an opportunity for networking and sharing best practices.

 

Target group

    • Track 1: policy advisors, research managers and administrators supporting EU-funded research projects (mainly H2020)
      contact person: (Tel.: +32 9 264 31 06)
    • Track 2: international relations officers and administrators supporting EU-funded education projects (focus on KA2 and KA3)
      contact person: (Tel: +32 9 264 70 22)

 

Selection of participants

Places are limited. Ghent University reserves the right to make a selection, based on motivation, profile and expertise of the candidates. Each track can host up to 15 people, with a maximum of 1 person per institution per track. We expect participants to actively contribute in the different sessions.

Each participant is asked to prepare a presentation of 7 minutes max, about a specific approach, tool or platform used in your organisation which is relevant in supporting EU-funded projects. For this, an abstract (max. 2000 characters, including spaces) about the topic of your presentation will be asked in your application. Contact Margo or Delfien in case you have questions about what is expected.

 

Practical information

The staff week is free of charge, but participants need to pay for their own travel and subsistence costs, for which they can make use of Erasmus+ grants for staff mobility. Check the Overnight Stay website.

Some hotels offer UGent rates:

Ghent University will provide for all coffee breaks, a welcome dinner and 3 lunches.

Apply

Registrations are closed.

Preliminary Programme

Wednesday November 27: track 1 + 2 (Ufo  -  room Raadzaal)

Timing Content Speakers
12:00 – 13:00 Lunch
13:00 – 13:30  Welcome and introduction for both tracks Dirk De Craemer – Frederik De Decker
13:30 – 14:00 Tour de table – introduction of all participants All participants
14:00 – 15:00 European project support services and incentive schemes at Ghent University Margo Baele – An Van Laeken
15:00 – 15:30 Coffee break
15:30 – 17:00 Financial project management at Ghent University Anne-Lore Verplanken -  David Vermeersch
19:00 – … Informal get together and dinner

 Thursday November 28: separate tracks

Track 1: EU-funded research projects (Ufo, room Raadzaal)

Timing Content Speakers
09:00 - 10:00 Open Science in practice Inge Van Nieuwerburgh
10:00 - 10:30 Presentations by participants 3 participants
10:30 - 11:00 Coffee break
11:30 - 12:30 Stimulating SSH researchers in Horizon 2020 SSH-advisor
12:30 – 14:00 Lunch
14:00 – 15:00  Presentations by participants 6 participants
15:00 – 15:30 How to set up a good collaboration with expert and support staff at the department level Margo Baele – Mathijs Vandenbroucke
15:30 – 16:00 Coffee break
16:00 – 17:00 Presentations by participants 6 participants

     
Track 2: EU-funded education projects (Het Pand, room Priorzaal)

Timing Content Speakers
09:00 – 10:00 The IRO as stimulator/project partner/coordinator: challenges and opportunities                  An Van Laeken -Barbara Claeys
10:00 – 10:30 Presentations by participants 3 participants
10:30 – 11:00 Coffee break
11:00 – 12:00 Rules and regulations: administrative challenges in project implementation An Van Laeken - Delfien Cloet
12:00 – 12:30 Presentations by participants 3 participants
12:30 – 14:00 Lunch
14:00 – 15:00 Institutional networks and projects: on the search for added value Andries Verspeeten
15:00 – 15:30 Presentations by participants 3 participants
15:30 – 16:00 Coffee break
16:00 – 16:30 Life after a project: dissemination, exploitation, impact Delfien Cloet -An Van Laeken
16:30 – 17:00 Presentations by participants 3 participants


 Friday November 29: track 1 + 2 (Het Pand – room Priorzaal)

Timing Content Speakers
08:30 – 09:00 Welcome Coffee
09:00 – 10:30 Horizon Europe and Erasmus Plus beyond 2020: the quest for synergies Mathijs Vandenbroucke – Andries Verspeeten
10:30 – 11:00 Coffee break
11:00 – 12:00 Lessons learned and wrap-up Delfien Cloet – Margo  Baele – all participants
12:00 – 13:00 Closing lunch