Courses incoming exchange students

Practical information for applicants

Looking for information about our faculty, the application procedure and important deadlines? Read our webpage with practical information for prospect exchange students.

Course selection 

You can select:

If you master Dutch, you can select from the whole offer in our faculty (not only the course offer in English) if you have the correct starting competences (see approval below)

You CANNOT select courses from Bachelor of Science in Social Sciences, unless they are part of the Exchange Programme Political and Social Sciences as well. These courses are taught in Free University of Brussels (VUB) - not at UGent.

Additional questions? contact rio.psw@ugent.be

Course selection guidelines

  • A regular workload at Ghent University is 30 ECTS/semester or 60 ECTS/year.
  • Make sure you select courses for a minimum of 20 ECTS per semester, of which at least half of the courses in the field of study of exchange (Communication Sciences, Political Sciences, Sociology). 
  • Check the study guide to find out in which study discipline the course is taught (f.i. Master in Sociology, Bachelor in Political Sciences, …). This helps you to select courses in your field of study.
    • Want to know more about the course specifications and initial competences of each course? Click on the course title in the study guide and on the pdf-icon that appears in the box. A pdf-file with useful information pops up.
    • Is ‘Bachelor of Science in Social Sciences (main subject…)'  mentioned on the pdf-file? Or does the course code starts with KBSOSC? Unless these courses are part of the Exchange Programme Political and Social Sciences as well, they are excluded from the offer for exchange students and CANNOT be added to your curriculum. These courses are taught in Free University of Brussels (VUB) - not at UGent. 
  • If you are a Bachelor student, you can include max 2 Master courses in your curriculum if you meet the initial competences/course requirements of the course concerned.
  • Every exchange student who wants to follow courses of our faculty needs to ask the approval of the lecturer to follow the courses, regardless of the initial course requirements. This is done at the beginning of the semester, after arrival. Based on your starting competences and your motivation, the lecturer will decide if you can follow the course or not. 

Learning agreement - curriculum - study programme

Study programme - curriculum (before mobility)

The study programme consists of the courses you want to take at Ghent University. 

  1. Choose the courses you would like to follow, based on our course offer and our course selection guidelines
  2. Fill in these courses on the before the mobility learning agreement. Sign this document and have it signed by your home university. Upload it in Oasis (exchange application - document section). This is necessary to submit your application. 
  3. If RIO approves your exchange application, you will receive a signed version of your Learning Agreement via email.
  4. After 1 June: use the curriculum functionality in the OASIS exchange application to select the courses you want to take directly from the course catalogue of Ghent University. 

(Online) Learning Agreement (before mobility)

Tips Learning agreement:

Code Erasmus UGent: B GENT 01

Ghent University 
Sint-Pietersnieuwstraat 25
B- 9000 Ghent
Belgium

Contact Faculty 

UGent - Faculty of Political and Social Sciences

Rio.psw@ugent.be

Academic coordinators on the learning agreement

Important deadlines 

  • Mobility first semester (September):
    • Submitting application with signed learning agreement before the mobility: 15 May
    • Adding the approved courses in the application system  01/06 - 15/08 
  • Mobility second semester (February):
    • Submitting application with signed learning agreement before the mobility and adding courses in application system: 15 November

Time schedules of the courses

  • Check the latest course guide of UGent (click on course schedules sem 1 or sem 2 on the right side)
  • Find your personal schedule in oasis (after enrollment)
  • Schedules from the different study fields are NOT harmonized with each other and can change at the beginning of the semester. You might have to change your courses at the beginning of the semester due to timetable conflicts.

Organisation of education in 2020-2021 

On our website about education in 2020-21 you find the outlines on how education is organised this academic year. 

In the time table, your personal schedule and on UFORA you can find updated information on the organisation of each course. 

After arrival: course selection, change courses, approval of the lecturer and learning agreement during mobility 

Schedule after arrival incoming exchange students

For all exchange students of UGent following courses at the Faculty of Political and Social Sciences.

  1. Check your courses in your timetable
  2. Change your courses if necessary: on the Welcome Day you will receive practical information on managing your curriculum 
  3. Ask an approval for all your courses (from each lecturer)
    • fill in the “Approval of lecturer” document" for each course in your curriculum (except for courses at University Language Center)
    • contact the lecturer (after attending the first lesson or by sending an email)
    • get approval - signed document by lecturer or approval via email
    • make a pdf / scan from all your approval documents or approval via email in one document
  4. Change your Learning Agreement during the mobility (only necessary if you add or delete courses after your arrival)
    • go to "exchange-document section" in Oasis and download your during the mobility document. Or use the sample document (download it) from this website.
    • sign it, have it signed by your home university.
  5. Upload the approval document and Learning Agreement during mobility in Oasis
    • go to exchange application - tab documents 
  6. RIO checks your file. If your file is OK:
    • RIO signs the Learning Agreement during mobility
    • RIO uploads the Learning Agreement signed by the 3 parties in OASIS

Deadline uploading Learning Agreement during the mobility and approvals of the lecturer :

  • Semester 1: 20 October
  • Semester 2: 28 February

Language courses in your learning agreement

  • You can follow a language course at the University Language Centre.
  • Read the useful information webpage of UCT to find out more about prices, registration, ...
  • The number of credits varies between 2 and 4.
  • These credits won’t count as credits for your learning agreement except if you already meet the minimum required 20 credits. If you already have 20 credits, you can add language courses to have extra credits, but the language courses cannot be considered as credits in order to reach the required minimum of 20 credits.
  • If your home university gives credits for your language courses, you can add these courses on your learning agreement. Our administration will link the courses of the Language Center to your other courses in your curriculum.
  • Want to follow the course '‘Dutch for Exchange Students"?

Examinations

  • Schedules can be found in oasis (after the start of the semester)
  • The Flemish academic grading system is based on a mark between 0 and 20. A mark less than 10 means ‘fail’ (= ECTS grades F and FX). More info about the grading system at UGent
  • You are automatically registered for examinations.
  • If you need study guidance, contact our students counsellors (Monitoring Services or ‘Monitoraat’ in Dutch) 
  • If you didn’t perform well (several failures) you might be invited for an evaluation talk or/and we might report on your academic performances to your home university.

Re-examinations

  • If you fail your examination, you can take a re-examination during the second examination period (end of August, beginning of September). It is not necessary to contact the lecturer separately to make arrangements regarding your re-examinations, except in special circumstances.
  • Your UGent account and student card are valid until the end of the re-examination period so you don't need to prolong your stay for re-examinations. (Prolongation only necessary if you need UGent housing for the resit period).
  • Schedules for re-examinations are available in Oasis (click on “my calender”) from July onwards or earlier.
  • You can contact the lecturer or teaching assistants to get feedback on your exams of the first session (after the examination period).
  • You are automatically registered for resit examinations. If you do not want to take part in these resit examinations (for one or more of your courses), you can opt-out via OASIS.
    • How to opt-out for resits:
      ∙    Go to Oasis.UGent.be and log in with your UGent account
      ∙    Click on ‘My calendar’ on the left side
      ∙    Click on ‘Deelname aan tweedekansexamens’ (resit examination attendance)
      ∙    In the course overview, tick the resits you will not take

  • Transcript of records after resit: If you do not attend the re-examination after a failure in exam session one, the transcript of records of the re-examination period will not repeat the grades of session one but will mention absent.
  • It is not possible to participate in resit exams for courses you succeeded during exam session one.

UFORA

The UGent learning environment with:

Abbreviations

  • LA - Learning Agreement
  • OLA - Online Learning Agreement
  • TOR - Transcript of Records
  • UKV - "Universiteitsbrede keuzevakken” or in English: Ghent University Elective Courses

FAQ

End of exchange stay