Resources for researchers during the corona pandemic

Essential information for researchers at Ghent University

Due to the corona pandemic working from home is the norm at Ghent University. Non-teleworkable research activities can take place within Ghent University buildings if a number of conditions are met. For the latest measures check the general corona webpage.

Procedure in case of non-teleworkable research activities

  • The research group needs to draft a document briefly describing the planned non-teleworkable research activities, including the time schedule and the number of people present, the way in which the research rooms, equipment and materials will be cleaned, and a description of the necessary personal protective equipment. This document is delivered to the Health and Safety Office via veiligheid@ugent.be, which must validate it before research activities can be (re)started. For more information check the general corona webpage.

Procedure in case of delay

The current situation affects all researchers, although some research projects are more affected than others. Some research activities can continue from home. Many research activities, however, cannot be done via teleworking. As a result, many research projects will be delayed. For some it may even become impossible to be carried out as foreseen in the research plan.

  • We recommend that you document the impact of the corona guidelines on your research activities. Researchers involved in a project that requires timesheets (e.g. EU projects) and who are unable to continue their activities are required to register their service exemption in CATS.
  • We expressly ask to notify the Research Department (via researchdelay@ugent.be)  about the cases where you anticipate to incur irreversible delays. This is particularly important for sponsored research and services, where delays in terms of output (e.g. project deliverables, reports, milestones, …) could affect the payments. Furthermore, Ghent University may incur contractual liabilities for projects that may no longer be executable within a reasonable timeframe. In some exceptional cases, Ghent University may invoke so-called “force majeure” to be (temporarily or definitely) exempt of its own contractual obligations.
  • It is important to note that any communication with counterparties about delays, or in response to notifications received from counterparties, should be handled by the Research Department. Do not initiate any direct communication yourself.
  • Check the guidelines of funding organisations  (e.g. FWO, EU, …) with whom specific arrangements for postponement or extension of projects have already been agreed upon. At this point in time, notification about internal projects (such as BOF and IOF) where no third party is involved, is not required.
  • Specific measures by Doctoral Schools Ghent University
  • Questions about issues with visa of international researchers may be sent to .

Access to scholarly output, research infrastructure, and funding

  • As always, scholarly information accessible for Ghent University, is available through lib.ugent.beMore information on searching for academic resources in corona times in this (re)search tip.

Other resources

Adapting research methods

PhD defense and other presentations

  • Twitter: #VirtualDefense
  • the #Covid19ThesisDefense Google Calendar and other cool stuff for joining your doctoral peers in online thesis defense
  • With many meetings and conferences cancelled in response to #COVID19, eLife is hosting a series of online talks where early career researchers can present their research remotely > website
  •  OSF Meetings is an easy way to share research content related to an event/conference/meeting. Researchers who share materials can add supplementary data, code, preprints, or other material alongside their poster or slides. Ghent University researchers can log in with their UGent account. > website
  • Taking Your Conference Online (article in Inside HigherEd)
  • Online presenteren (The Floor is Yours)
  • Best practices for inclusive remote meetings
  • Canceled presentation or conference:

(Science) Communication

Staying sane and taking care of yourself (and others)

Communities to join

      • @JongeAcademie startte alvast een crowdsourcing rond telewerk #JAtelewerk en creëerde een virtuele werkruimte op slack. Alle expertise welkom, info op jongeacademie.be/covid/ 
      • @henrifdrake has created a Slack workspace for early career researchers working on climate issues
      • Sedimentologists Online
      • @PhD-virtualnotviral: Twitterfeed by @anujacabraal and @thomsonpat that offers links and resources for PhDs caught in the pandemic. They also host a weekly chat #virtualnotviral > website
      • The Thriving Researcher online meet-ups
      • Global consortium for mental health hosts #COVIDCafes on Twitter

Discipline specific resources

A bit of everything