Checklist: leaving Ghent...

Checklist for international staff at Ghent University

  • In the event of private accommodation, contact your landlord to terminate your housing contract. If applicable, arrange for your deposit to be refunded. Do this well in advance and check your contract.
  • Visit your PhD supervisor and/or department and make sure you have fulfilled all the obligations relating to your stay, and that you have received all relevant information and documents.

  • Towards the end of your contract, contact the Personnel Office of the departement of Personnel and Organisation for attestation, payments, etc.
  • Do not forget to close your bank account. If this account is used to receive payments from Ghent University, do not close it until all payments have been made. If necessary, make arrangements with your bank.
  • Deregistration process: go to the city administration to inform that you are leaving the country (use the form provided online) and hand in your residence card.
  • If applicable, inform your health insurance fund well in advance that you are leaving the country.
  • Make or confirm your travel plans. Check regulations on bringing belongings to your home country. You are advised to insure your luggage before your journey and label it clearly. Check your luggage weight against your airline's allowances.
  • Inform other contacts/institutions that you are leaving (for example: terminate phone/internet connection). Check your contract for the period of notice.