First FWO?

The Faculty's Scientific Research Committee would ask you - provided you are eligible - first to apply to the FWO before submitting an application to the Faculty Research Fund. The reason for this is twofold. The Faculty agrees that you should become acquainted with the FWO in the early stages of your research career and it is also trying to spend the Faculty Research Fund's own scarce resources wisely.

The regulations pertaining to the Faculty Research Fund take this into due consideration and stipulate that eligible applicants need to submit an application to the FWO first.

Concrete

  • The Faculty Research Fund will refuse the funding of an application when it appears that the applicant who did not first apply to the FWO qualified for an application with the FWO.
  • The Faculty Research Fund will refuse the funding of an application when it appears that the application was turned down at the FWO because its submission was late, incomplete or careless.

Some considerations

  • An FWO application requires a number of ‘international publications’. Please note that these should be ‘peer-reviewed’ publications. All A1 and VABB publications are, therefore, potentially eligible, even if the publisher is Flemish, Dutch or Belgian.
    • Participation in an international conference in Europe: at least 1 publication
    • Participation in an international conference outside of Europe: at least 3 publications
    • Participation in an international workshop or course: at least 1 publication
    • Short stay abroad: at least 1 publication
    • Long stay abroad: at least 1 publication
  • When you participate in an international conference, the FWO checks whether your abstract, presentation or poster is not used twice. In other words, you should never use the same abstract, presentation or poster for two (or more) applicants.
  • For participation in an international conference, you can also apply to the FWO without notice of whether you have been accepted for the conference or not. In that case, the FWO may give conditional approval. Not knowing whether you have been accepted or not is, therefore, not a valid reason not to apply to the FWO first.
  • In most cases, the supervisor must write a recommendation about your application to the FWO. Please ensure that your supervisor's recommendation reaches the FWO in good time.
  • Always accompany the need for a credit application for your research with a reasoned opinion.
  • From now on, the FWO allows unpaid university staff to go on short foreign stays, but not for long stays.

When in doubt

Please note that a prior application to the FWO significantly simplifies the subsequent application to the Faculty's Scientific Research Committee: you simply submit to the Scientific Research Committee your FWO application, the outcome of that application and the faculty's brief form.