Apprenticeship - Information for organisations

When

The apprenticeship is a part of the curriculum of the third year of the Bachelor program, without the indication of a specific semester. In practice, this means that the apprenticeship can take place during the whole academic year, but only when the exam periods are taken into account and the maximum duration of the apprenticeship is honoured. Depending on the schedule of the training post, it might be possible to partly combine the apprenticeship with other courses and seminars. The apprenticeship can also take place in July, August and September, but only when the student passed the exams, and only after consultation with the apprenticeship coordinator.

How long

The number of contact hours (hours that the student is present at the trainee post, or that is spent for executing the apprenticeship) can vary between 140 and 200 hours. This is equivalent with one to one and a half months. Within Theatre and the Performing Arts, this means that the student ideally commits for the entire duration of one project, which s/he follows from beginning to end. The apprenticeship can be spread over several semesters of the academic year (for example one and a half days a week during the complete academic year, or a few weeks in the first and second semester, etc.) or can be organised as one uninterrupted period of one and half months. Longer apprenticeships are possible but are advised against, because they can compromise the exams and other study-related activities. The student is responsible for judging if a longer apprenticeship endangers other study-related activities. After the apprenticeship (after the contact hours), the student needs to write a report.

Profile of the trainee post

For Theatre and the Performing Arts, there are no specific criteria for trainee posts (for example a checklist of tasks that the student needs to fulfil). The most important directive is the surplus value of the apprentice for the organisation where s/he works. Although there are no clear cut 'apprenticeship profiles', it is possible to distinguish two sorts of apprenticeships. Firstly, we have 'production apprenticeships', during which the trainee offers organisational support (production of a performance, promotion and communication of a theatre company, public relations, etc.). Secondly, we have 'artistic apprenticeships', during which the trainee is involved in the artistic creation (for example as a(n assistant to the) dramaturge, assistant to the director, etc.). The apprenticeship can of course also be a combination of these functions.

The apprenticeship must take place in an acknowledged professional organisation within the performing arts, media art and the film sector, in theatre- and dance companies, art centres, theatre-, film- or dance festivals, workspaces or specialised media.

The apprenticeship supervisor

At the trainee post, the apprenticeship supervisor guides the apprentice. The supervisor is also the contact person for the university, for example in case of problems. After the apprenticeship, the supervisor will be invited to evaluate the apprentice with an evaluation form (see below).

The apprenticeship coordinator

The coordinator at Ghent University communicates with the students about the apprenticeship, evaluates their apprenticeship proposals and if necessary, helps them to find a trainee post that corresponds with their interests and capacities. The apprenticeship coordinator is also the contact person for organisations, in case of questions or problems. The general coordination is done by Ann Cesteleyn (). For Theatre & Performing Arts, the apprenticeship is coordinated by Kristof van Baarle.

Contact information:
Kristof van Baarle
Department for Art History, Musicology and Theatre Studies
Sint-Pietersnieuwstraat 41
Technicum, Block 4, 2nd floor
9000 Gent

How to get trainees: the apprenticeship database

In the field of the performing arts and film, it is difficult to predict how much apprenticeships will be available each year. This depends on multiple factors, like for example the amount and nature of the performances, the approval of subsidies, the wish of artists to work with trainees, etc. For this reason, we don't work with a fixed list of trainee posts. As a result, organisations can decide each year if it makes sense to engage one or more apprentices.
To accommodate the ever-changing amount of apprenticeships, we created an apprenticeship database. The goal is twofold:

  • offer students a better overview of trainee posts that fulfil the criteria of the education program
  • offer organisations the possibility to look for specific apprentices.

The database is only accessible for registered students and for organisations with an account and password. After registration, the organisation can add apprenticeship vacancies on the website with a standard fill-in form (job description, period, place,...). The apprenticeship coordinators of the university then act as a go-between and can approve or decline vacancies. When the vacancy is approved, it is immediately visible for students as a potential trainee post. If you have posted a new apprenticeship in the database, it is advised to let Kristof van Baarle know by e-mail, in order for the apprenticeship to be approved more quickly.

During the second semester of each academic year, information sessions are offered to the students of the second Bachelor year (as they will do their apprenticeship in the third Bachelor year). The students must find a trainee post by October at the latest, but most students start looking for an apprenticeship much earlier. Ideally, you can post your vacancies for the next academic year between April and the end of the summer vacation. It is also possible to add new vacancies the rest of the year, but the risk will be high that most of the students will already have found another apprenticeship.

Insurance and apprenticeship contract

During the apprenticeship, the student is insured fur personal physical accidents and for damage caused to third parties. For this insurance, the apprenticeship contract is essential. The insurance is in effect only when an apprenticeship contract is filled in correctly and signed by all parties involved. The administrative procedure needs to be completed before the start of the trainee program. At the beginning of the academic year, each student is provided with an apprenticeship contract that needs to be filled in by the apprenticeship supervisor. The students know the different steps that need to be taken to to validate the apprenticeship contract, and they are themselves responsible to do this.

Assessment

The weight of the apprenticeship within the curriculum of the third year of the Bachelor program is great. For that reason, the result of the apprenticeship influences the end results of the Bachelor year to a considerable extent. For Theatre Studies, the assessment is based on

  • the evaluation of the supervisor of the apprenticeship
  • the evaluation of the apprenticeship report by the apprenticeship coordinator at the university
  • a feedback conversation between the student and the apprenticeship coordinator, based on the evaluation of the apprenticeship supervisor and the written report of the student.

The apprenticeship supervisor fills out the evaluation form at the end of the apprenticeship. Next to a general assessment of the apprenticeship, the supervisor is invited to mark the student. In order to make this task easier, the evaluation form comes with a clarification that can be used as a guideline for marking the student. The supervisor can also indicate that an extra telephone call with the apprenticeship coordinator is necessary.
The evaluation form needs to be sent by e-mail to Kristof Van Baarle ().