Quick Guide: First time logon to imec resources - audience : new members research groups
This article outlines the steps for a smooth first-time logon to imec resources especially for new members from the research groups.
Prerequisite : You receive your login credentials from the management assistant of your department!!
User account format, email address and display name:
- Account name for Office365 and other cloud applications (Teams, Outlook, OneDrive for Business, SharePoint, ...)
- {partoflastname}nn@imec.be e.g. jansse23@imec.be
- Account name for Secure Access portal and domain services (SAP)
- {partoflastname}nn e.g. jansse23
- e-mail address
- {firstname}.{surname}@imec.be e.g. jan.janssens@imec.be
- display name :
- firstname.surname@imec.be (imec-university) e.g. jan.janssens@imec.be (imec-UGent)
First logon to office.com:
Tip : research members have mostly already an office 365 account from their university. To avoid conflicts open another browser for imec or create another browser profile.
- Go to Office.com Tip : bookmark this URL !
- Select Sign in
- Enter your full account name {partoflastname}nn@imec.be (not your email address !!)
- Click Next
- Enter your received password
- Click Sign in
- a wizard to configure Multi Factor Authentication will popup. Follow the instructions to configure and enter your mobile number for future use of MFA.
- Now you should be logged into office 365
Change your (initial) password:
- In office.com select the settings/gear icon in the upper richt corner
- Select Change your password to create your personal:
- Your password...
- ... has to be at least 8 characters long
- ... includes at least one character from three of these four categories:
- Uppercase characters (A to Z)
- Lowercase characters (a to z)
- Numbers (0 to 9)
- Symbols (for example: !, $, #, % etc.)
- ... doesn’t include three or more consecutive characters from your login or full name
- ... isn’t linked to any publicly known data (for example: telephone number, date of birth of your children/wife/husband/ etc.)
- ... has to be aligned with the Password History of 24 – this means that you can’t use the same password again until it has been changed at least 24 times
imec Teams:
- The main imec collaboration tool
- can be accessed from the local installed microsoft teams app or using your internet browser (same log in method as for office.com):
- home.imec.be
- teams.microsoft.com
- Very important link to become familiar with the tools and apps è imec Teams Help Portal. Here you find info about the specific apps and knowledge articles.
Secure Access:
- access port to your imec administration tasks like:
- imec Time
- Travel Request
- SAP Self Service
- ...
- in your internet browser go to secure-access.imec.be (bookmark !!)
- Click Proceed
- Enter your account name as username (e.g. jansse23)
- Enter your password
- Sign in
- Enter your Multi Factor Authentication code or accept in your MFA app
- Click Proceed
Employee Center:
- ICT and HR help portal
- KBA's
- accessible from the imec teams app => Tools => Quick Links => Employee Center
- Search for KBA's or log an incident
- accessible from secure-access.imec.be
- direct link : imec.service-now.com/sp
- sign in with your imec account (e.g. jansse23@imec.be)