Data Management Plan

Carefully managing research data is an essential part of good research practice and starts with adequate planning, in particular by drawing up a data management plan (DMP). A DMP is a document specifying how data will be handled both during and after a particular research project. Setting up a DMP urges them to reflect on data collection, data storage, data security and data retrieval.

For who

Writing a data management plan at the beginning of a project is useful for any researcher. For doctoral students who obtained permission by the faculty to enroll for the doctorate after January 1st, 2015, writing a data management plan is a requirement (see the doctoral regulations).


  • Doctoral students who have to make a data management plan should present it at the first or second meeting of the doctoral advisory committee. The data management plan must be submitted together with the report of the meeting of the doctoral advisory committee to the Dean's Office. The Dean's office will submit a copy of the DMP to the scientific research committee.
  • To write effective DMPs for research projects, Ghent University Library developed, an online data management planning tool. The tool includes a number of DMP templates, each consisting of a set of questions about various aspects of data management. Guidance is also provided to help users answer the questions. A template specific for our faculty is available.

    Anyone with a valid Ghent University username and password can sign in and start using the tool (for further guidance see the 'Help' page). If you have feedback or questions, please contact Jan Lammertyn.