Legalisation of documents

Carefully read the information here-below. Applications cannot be accepted if the required documents have not been legalised according to the legalisation procedure applicable, as mentioned below.

What is legalisation?

Before a public document (like a diploma) can be used in a country other than the one where it was issued, the origin of the document must be authenticated.

It is required by the Belgian government to include a legalised copy of your basic diploma in your application for a study programme at Ghent University.

Please click here for more information.

Which documents?

  • For a valid application you need to submit a legalised copy of the basic diploma.
  • The diploma and its transcripts must also be translated by a sworn translator into either Dutch, French, German or English, if they were drafted up in any other language.

Which legalisation applies to my documents?

List of countries per legalisation method: To check which legalisation applies to your documents

Belgian Embassy

A standard fee of 20€ is charged per legalisation. Website Foreign Affairs: legalisation

Apostille

Your country has signed the "Hague Treaty" (The convention abolishing the requirement of legalisation of foreign public documents, 1961). You will be required to submit an official copy with original Apostille seal.

Agreement

The country where the diploma was issued has an agreement with Belgium concerning the exemption from legalisation (see p.3 of the list). You will be required to submit a certified true copy.

Refugees

This information is only applicable to applicants with a refugee status or subsidiarily protected person or asylum seekers and does not apply to other persons residing in Belgium with a different status.
We request asylum seekers, refugees or subsidiarily protected persons to submit a sworn translation of the required documents (with original stamp from the Court of First Instance) and do not require legalisations.

Syria 

Information about the correct legalisation procedure on http://diplomatie.belgium.be/en/services/legalisation_of_documents/

  1. Legalization of the original document by the Ministry of Foreign Affairs in Syria
  2. Legalization by the Syrian Embassy in Beirut
  3. Legalization by the Lebanese Foreign Ministry in Beirut
  4. Legalization by the Embassy of Belgium in Beirut (with translation by a sworn translator in one of the national languages).

Iraq

  1. Legalization of the original document by the Ministry of Foreign Affairs in Iraq
  2. Legalization by the Iraq Embassy in Amman
  3. Legalization by the Jordanian Foreign Ministry in Amman
  4. Legalization by the Embassy of Belgium in Amman (with translation by a sworn translator in one of the national languages).

Yemen

update 11 April 2017: The Belgian Embassy in Saudi Arabia has suspended the legalisation of documents issued in Yemen. Therefore the institution where you have obtained your basic diploma must send us a copy of your diploma and transcripts under a stamped and sealed envelope.

Cameroon, Nigeria

Unfortunately, we receive false documents on a regular basis from these countries. We see ourselves forced to impose stricter conditions.  In addition to the legalisation by the Belgian Embassy or Consulate, the institution where you have obtained your basic diploma must send us a copy of your diploma and transcripts under a stamped and sealed envelope.

Ghana

The legalisation is done at the Belgian Embassy in Abidjan, Ivory Coast. Check the website for more information and contact details.

Unfortunately, we receive false documents on a regular basis from Ghana. We see ourselves forced to impose stricter conditions.  In addition to the legalisation by the Belgian Embassy or Consulate, the institution where you have obtained your basic diploma must send us a copy of your diploma and transcripts under a stamped and sealed envelope.

China

An original APS certificate must be submitted in the application package. Then you are exempt from submitting a legalised copy of your basic diploma and transcripts, but will be required to submit a notarised copy.

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