Registration as an exchange student

Where? When?

Registrar's Office

Campus Ufo


Sint-Pietersnieuwstraat 33

9000 Ghent, Belgium

Registration hours

July - September: every weekday from 10am - 4pm

October - June: every weekday from 1pm-4.45pm


  1. Take a ticket ('exchange student") at the computer in the entrance hall.
  2. Await your turn.
  3. When called, your ticket will appear on the screen.
  4. Go to the desk assigned to your ticket number (first floor on the left).


At times it can be really busy and the waiting times can be long. We would like to advise you to come close to opening time.

It is possible that the ticket machine is closed sooner than closing time, or that a particular queue is closed sooner. If your queue is closed, please do not take a different ticket, but come back when the queues are open again.

We greatly appreciate your patience, cooperation and understanding!

What do I bring along?

  1. The 'Letter of Invitation', issued by the International Relations Office of Ghent University, in print.
  2. Your passport or identity card
  3. Your address in Ghent (if you already have one)

Please bring the original documents. 

What will I receive?

  • A picture will be taken for your student card (if we did not yet receive a digital picture) and you will receive the card, which will be activated the day after your enrolment. This card is the proof that you officially are an 'Exchange Student' at Ghent University.
    You need this card when taking exams or when going to the library or to one of the university restaurants. You can also get reductions in the cinema, museum, historic buildings, ... Please make sure that you always carry it with you.
  • A letter with your e-mail account details (e-mail, login and password for Minerva, .OASIS..). Your account wil be activated the day after your registration.
  • A certificate of registration as an exchange student (in Dutch and English), needed for your registration at the Migration Office of the City of Ghent.

Before you go home...

  • Before going back to your home university, be sure to pick up your 'transcript of records' at your Faculty Student Administration (FSA). The transcript of records mentions the courses you have followed, the ECTS-credits and the ECTS-grades you have obtained.
  • If you need to prolong your student card, please follow the 'Prolongation Procedure'