Courses incoming exchange students

Course selection 

You can select courses from:

  • Exchange Programme in Political and Social Sciences (2020-21 subject to minor changes)
  • Course guide 2020-21 (subject to minor changes - full new course guide 2021-2022 is available from June or later due to Corona pandemic)
      • upon arrival you will receive the Faculty Guidelines for Exchange Students: find out which courses, that are not mentioned in the exchange programme above, made special arrangements for exchange students
  • Exchange students mastering Dutch can select from the whole offer in our faculty (and are not restricted to the course offer in English) if they have the correct starting competences (see approval below):
    Course guide in Dutch 
  • Exchange programmes from all faculties: Programmes for exchange students 
  • If you have additional questions contact rio.psw@ugent.be

Course selection guidelines

  • Make sure that you select courses for a minimum of 20 ECTS per semester, of which at least half of the courses in the field of study of exchange (Communication Sciences, Political Sciences, Sociology, ...)***. A regular workload at Ghent University is 30 ECTS/semester or 60 ECTS/year.
  • Language courses followed at the University Language Centre are supplementary to these 20 ECTS.
  • As a Bachelor student you can include max 2 Master courses in your curriculum if you meet the initial competences/course requirements of the course concerned.
  • It is crucial to read the course specifications and initial competences of each course. See our online study guide: click on a subject of your choice and a pdf-file pops up.
  • Courses from Bachelor of Social Sciences** which are taught in Free University of Brussels (VUB) - so not at UGent - CANNOT be added to your curriculum

**Courses from Bachelor Social Sciences have specific course codes starting with KBSOSC.

***In the study guide - course specifications per course – Offered in the following programmes check in which study discipline the course is taught – f.i. Master in Sociology, Bachelor in Political Sciences, … This can help you to select a course in your field of study. However when mentioned ‘Bachelor of Science in Social Sciences (main subject…) note that most of these courses are excluded from the offer for exchange students.

 

 

Learning agreement - curriculum - study programme

The study programme consists of the courses you want to take at Ghent University. 

  1. Fill in the courses you have chosen on the before the mobility learning agreement, sign this document and have it signed by your home university before uploading it in Oasis (exchange-document section)
  2. After 1 June: use the curriculum functionality in the OASIS application to select the courses you want to take directly from the course catalogue of Ghent University. 

Important deadlines 

  • Submitting application with signed learning agreement before the mobility semester 1: 15 May
  • Adding the approved courses in the application system semester 1: 01/06 - 15/08: 
  • Submitting application with signed learning agreement before the mobility and adding courses in application system semester 2: 15 November

Academic coordinators on the learning agreement

Time schedules of the courses

  • Timetables can be found in the latest course guide of UGent (click on course schedules sem 1 or sem 2 on the right side)
  • Your personal schedule can also be found in oasis (after enrollment)
  • Schedules from the different study fields are NOT harmonized with each other and can change at the beginning of the semester. So it is possible you will need to change your courses at the beginning of the semester due to timetable conflicts.

Organisation of education in 2020-2021 

From the start of the academic year in September 2020, we want educational activities to take place as much as possible back on campus, supplemented with online education. Of course, this goes hand in hand with guaranteeing everyone's safety and realizing quality education.  On our website about education in 2020-21 you find the outlines on how education will look like next academic year.

In the time table, your personal schedule and on UFORA you can find updated information on the organisation of each course. 

After arrival: course selection, change courses, approval of the lecturer and learning agreement during mobility 

For all exchange students of UGent following courses at the Faculty of Political and Social Sciences.

  1. Change your courses if necessary

    • on the Welcome Day you will receive practical information on managing your curriculum 
  2. Approval of each lecturer

At the beginning of the semester after your arrival -  ask for approval for each of the course in your curriculum. 

Procedure:

  • fill in the “Approval of lecturer” document" for each course
      • not necessary to ask approval of the lecturer for courses at University Language Center (separate enrollment)
  • contact the lecturer (preferably ask him after you attended the first lesson but sending an email is also possible)
  • get approval - signed document by lecturer or approval via email
  • make a pdf / scan from all your approval documents or approval via email in one document
  • upload this scan/pdf with approvals in oasis (in your exchange application - tab documents select 'other' and then make a note mentioning 'approval lecturers)
  • More information - see UFORA for incoming exchange students

3. Learning agreement during the mobility (only necessary if you have added or deleted courses after your arrival)

  • Go to "exchange-document section" in Oasis and download your during the mobility document. Sign it, have it signed by your home university and upload it in Oasis (together with the approvals of the lecturers).
  • RIO will check and then sign the learning agreement during mobility when you uploaded all the approvals of the lecturers
  • RIO will upload the signed learning agreement signed by the 3 parties in OASIS

Deadlines learning agreement during the mobility (with approvals of the lecturer) :

  • Semester 1: 20 October
  • Semester 2: 28 February

Language courses in my learning agreement

Students can follow a language course at the University Language Center. Usually the number of credits for a language course varies between 2 and 4. These credits won’t count as credits for your learning agreement except if you already meet the minimum required 20 credits. So if you already have 20 credits, you can add some language courses to have extra credits, but the language courses cannot be considered as credits in order to reach the required minimum of 20 credits.

In case your home university gives credits for your language courses, we would advise you to add these courses on your learning agreement during mobility. Afterwards our administration will link the courses of the Language Center to your other courses in your curriculum.

Examinations

  • Schedules can be found in oasis ( after the start of the semester)
  • The Flemish academic grading system is based on a mark between 0 and 20. A mark less than 10 means ‘fail’ (= ECTS grades F and FX). More info over the grading system at UGent
  • You are automatically registered for examinations.
  • If you need study guidance you can contact our students counsellors (Monitoring Services or ‘Monitoraat’ in Dutch) http://www.ugent.be/ps/en/education/study-support
  • If you didn’t perform well (several failures) it is possible that you will be invited for an evaluation talk or/and that we will report on your academic performances to your home university.

Re-examinations

  • Students who fail their examination can take a re-examination during the second examination period organised at the end of August and beginning of September. It is not necessary to contact the lecturer separately to make arrangements regarding your re-examinations, except in special circumstances.
  • Your UGent account and student card will be valid until the end of the re-examination period so no need to prolong your stay for re-examinations. (Prolongation only necessary if you need UGent housing for the resit period).
  • Schedules for re-examinations will be available on Oasis (click on “my calender”) from July onwards or earlier.
  • Please contact the lecturer or teaching assistants to get feedback on your exams of the first session (feedback after the examination period).
  • You are automatically registered for resit examinations but if you do not want to take part in these resit examinations (for one or more of your courses), you can opt-out via OASIS.
    • How to opt-out for resits:
      ∙    Go to Oasis.UGent.be and log in with your UGent account
      ∙    Click on ‘My calendar’ on the left side
      ∙    Click on ‘Deelname aan tweedekansexamens’ (resit examination attendance)
      ∙    In the course overview, tick the resits you will not take

  • Transcript of records after resit: If you do not attend the re-examination after a failure in exam session one, the transcript of records of the re-examination period will not repeat the grades of session one but will mention absent.
  • It is not possible to participate in resit exams for courses you succeeded during exam session one.

UFORA

The UGent learning environment with:

 

Abbreviations

  • LA - Learning  Agreement
  • TOR - Transcript of Records
  • UKV - "Universiteitsbrede keuzevakken” or in English: Ghent University Elective Courses

Frequently asked questions FAQ

End of exchange stay

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