Call for applications - Ghent University's Russia Platform Short-term Fellowship Program

Ghent University’s Russia Platform

The Russia Platform welcomes annual applications for visiting fellows. The Russia Platform is one of the six regional platforms of Ghent University. Its ambition is to coordinate, facilitate and stimulate cooperation with Russia and knowledge about Russia in the field of education, research and service to society. From 2018 onwards the Russia Platform aims to host visiting fellows every year. Awardees will spend minimum one month for a research stay at Ghent University. A call is launched each year in September, with a deadline in November. The first call resulted in 25 applications and five grants awarded.

Short-term fellowships

The Russia Platform Fellowships are geared towards scholars who have earned their doctoral degree and who are affiliated with a Russia based higher education or research institution.

The  fellowships include a grant of 2000 € for a minimum stay of one month, which is meant to cover (part of the) travel costs, housing and living expenditures. The visiting scholars will be given an office space and access to facilities (such as the library) as a Ghent University visitor.

The fellowships can be taken up at any time during the year, summer months excluded and with a preference for the period March – June. Awardees are expected to be present at Ghent University, to take part in its academic activities and to contribute to its intellectual community. Visiting scholars will give at least one lecture or seminar to fellow researchers and students. For this reason, awardees are required to have an excellent command of English.

How to apply

Your application should be in English, the application form includes the following sections:

  • Personal information
  • A cover letter, in which you indicate the mobility period and the research group you would like to be affiliated with and in which you motivate how your current and future research would benefit from a research stay at Ghent University
  • A research plan (research objectives, methods and materials, a work plan for the intended visit, possible long-term cooperation plans, bibliography, …) of max. 2500 words
  • A list of your five most important publications and a 250 words explanation for each of those publications why you consider them your most important publications
  • Your signature and the signature of the UGent promotor (this implies that you already need the approval of a promotor at Ghent University at the stage of application!)
  • Your CV (max 2 pages) in annex to the application form

The application should be submitted by email to in one PDF file. Incomplete or late submissions will not be considered.

One individual can only obtain one grant.

The application form will be posted once the call is open in September. You can consult the PDF version of last year’s application form.

Selection criteria and procedures

The following criteria will be taken into account in the selection procedure:

  • The candidate’s profile
  • The overall quality of the proposal
  • The motivation and feasibility of the research plan
  • Added value/sustainability

Ghent University conducts an active policy for diversity and equal opportunities and encourages everybody to apply. The selection committee will also strive for a balance in sending institutions and in hosting faculties.

A selection committee with representatives from different faculties will review the applications.


The researcher is expected to submit a short activity report to indicate the output of the research stay at the end of the stay.

Practical matters

Ghent University issues a visitor’s pass to foreign visitors who spend a short stay (= no longer than 90 days) under the supervision of a UGent promoter. Each visitors’ pass automatically grants access to the UGent Sports Centre and the student restaurants.

Upon arrival, each foreign visitor is required to report to the Foreigners' Registration Office of the city where the visitor will stay.

Visitors with a visitor’s pass are automatically insured:

  • For physical accidents during university activities, and on the way to and from university activities
  • For civil liability during university activities (for damage to third parties), if the act that caused the damage occurred under supervision or any form of instruction by an UGent staff member (so that UGent is somehow liable), unless the visitor already has a civil liability insurance of its own (or by way of his/her employer or home institution)

The Russia Platform will provide an extra all-in insurance which covers luggage, medical costs, repatriation, civil liability private life.

We will assist awardees with practical arrangements such as visa and application for housing at the university residences. Housing on the private market has to be arranged by the awardee, whereby the Housing Department can assist.