Getting to your on campus exams safely

In August 2021, on campus examinations will take place at Ghent University. These examinations will be organised in compliance with the coronavirus measures put in place to maintain social distancing, both in the actual examination room and when entering/exiting it. In what follows, you can find the most important information and guidelines.

IMPORTANT: In these exam period students wear their own facemask during the exam. Wearing a facemask is still obligatory. 

Exams during Covid-19

A limited number of students will be allowed in each examination room. Ghent University is doing everything in its power to makes sure all examinations can proceed safely. At written and oral on campus exams hand sanitizer will be provided at all entrances. Students and staff members wear an own facemask.

Every examination will last up to 3 hours. In between every exam, time is blocked so students can enter and leave the examination rooms safely, and in order to carefully prepare the examination rooms for the next exam.

Please go over these procedures and strictly adhere to the guidelines. By doing so, you enable on campus examinations to proceed in the safest way possible and help reduce the risk of infection with Covid-19.

Getting to your exam safely

Please be on time for your exam, yet do not arrive too early. For examinations taking place at Flanders Expo, we advise arriving 30 minutes ahead of time. At the other locations, we advise arriving 20 minutes ahead of time. This allows you to follow the route to the examination room stress-free, as well as take into account all safety instructions.

Social distancing remains the rule of thumb in order to prevent the spread of Covid-19. Always keep a distance of at least 1.5 m at every location and in every situation. Be mindful of this near the bicycle parking spaces, the car park and the waiting areas as well. Crowding together should be avoided at all times.

We advise making your way to the examination location on foot or by bike. If you are unable to do so, you could come by car. In that case, make sure you drive on your own and park your car in public parking spaces. Alternatively, ask a member of your family to drop you off. Further information concerning Flanders Expo can be found below. Carpooling is allowed as long as you maintain an appropriate distance of 1.5 m.
Only use public transport if there is no alternative. After all, adhering to the rules of social distancing is most challenging on public transport. Always follow the safety guidelines that are applicable on public transport.

Facemask

Wearing a facemask is mandatory on all Ghent University campuses and on the Flanders Expo site. Always make sure you bring a facemask when you leave for your exam.

You wear your own facemask during your exam, and as soon as you enter the building.

Route to Ghent University campuses

  1. First, find out where your examination room is by checking your examination schedule on Oasis > ‘my calendar’ (left column). Afterwards, return to this page.
  2. Download here below the campus map and find out which entrance to use:
    • For exams as shown on the map (exams in larger groups) the entrance will be marked. Once you have arrived at your destination, follow the coloured line on the ground and adhere to all further safety instructions.
    • For other exam rooms which are not shown on the map (individual exams or exams in smaller groups), follow the building’s regular signs from the main entrance. This is the case for, e.g., oral examinations.

Route to Flanders Expo

There are mandatory entrances and walking routes:

  1. First, find out where your examination room is by checking your examination schedule on Oasis > ‘my calendar’ (left column). Afterwards, return to this page.
  2. Download the Flanders Expo floorplan. Find out which entrance to use: the correct entrance has been marked with the same colour and number. Once you have arrived on the scene, follow the appointed route and adhere to all further safety instructions.

By bike or on foot

Follow the signs to ‘Expo/The Loop’: via the Kortrijksesteenweg and the pedestrian/bicycle bridge in the Derbystraat, or via the Timicheg Tunnel and the Valentin Vaerwyckweg along the R4 (ring road, which can be reached via the Koningin Fabiolalaan and the front of Gent-Sint-Pieters railway station). Once you have arrived on the scene, follow the arrows stating ‘Gent, Gek op fiets towards the bicycle parking spaces at PA1. You are not allowed to park your bike anywhere else.

By car or motorbike

Kiss&Ride is free at car park D. Once you get there, walk through the pedestrian tunnel towards the Expo venue. The driver picking you up, must wait for you inside the car.

This exam period you can park your car only at car park C. This because of the parallel action taking place at the vaccination center, who use car park B. 

You can park at a daily rate of €5 (regardless of the duration of your stay). Purchase a parking ticket before or after the exam at a ticket machine or at the car park check-out. Your ticket will be verified when you leave the car park. Follow the security guards’ instructions. If you arrive early, wait inside your own car.

Pay attention! The regular Park&Ride and the Ikea car park cannot be used. Students who ride to car park B (vaccination center), will be guided further to car park C. Illegally parked cars will be towed away.

By tram or bus

On weekdays, tram line 1 will take you from Ghent’s historical centre, via Gent-Sint-Pieters railway station, to Flanders Expo every 6 minutes. Attention: From 17 to 31 August, tram line 1 to Flanders Expo will be interrupted. Buses 76, 77 and 78 also halt at Flanders Expo.

Leave at least 30 minutes earlier than you would usually. Do not wait until the last tram/bus. That way, the tram/bus will not be packed, and you can be sure to arrive on time for the start of your exam. Plan your route on www.delijn.be/en/routeplanner

Wearing a face mask is mandatory on public transport. Purchase your ticket in advance.

During the examinationon campus examen: check-in

Always keep a distance of 1.5 m at every location and in every situation

  • Always keep a distance of at least 1.5 m from other people, even wearing a facemask. Don’t hang around in groups after your exam.
  • This applies to both inside locations, i.e., seats, corridors, foyers and people flow, and outside locations, i.e., the car park.

What are you allowed to bring?

  • Only bring the bare essentials.
  • Place your own coat/backpack/bag in the examination room underneath your own desk or chair, and not elsewhere.
  • A bottle of water (without a label) is allowed.
  • Food is not allowed, unless having food is a medical necessity.

Sanitise your hands

  • Ghent University will provide antibacterial hand sanitiser. You are allowed to bring your own, but you do not have to. How to sanitise your hands properly?
  • Are you, for medical reasons, not allowed to be exposed to hydroalcoholic hand sanitising gels or particular types of soap? Have your doctor fill out this form and bring it along with you to your exam.

Facemask

  • Wearing a facemask is obligatory for the duration of the exam. Our staff will wear them as well. If everyone wears a facemask, sufficient protection is guaranteed.
  • Put the facemask on correctly and remove it properly afterwards using your washed or disinfected hands. How to put on, wear and remove a face mask correctly?

Bathroom break

  • Please visit the bathroom before the exam. Limit bathroom breaks during to the exam to a minimum.
  • Always maintain the appropriate distance and limit the number of people in the washroom.
  • After every bathroom visit, wash your hands properly using water and liquid soap.
  • Every washroom is sanitized regularly.

Cleaning / disinfecting

  • Every examination location is cleaned and sanitised on a regular basis.
  • In the computer rooms, each keyboard, computer mouse and screen is disinfected prior to every exam.

Specific guidelines per examination type

All necessary information for students taking on campus exams can be found in a single guidebook. First, the general instructions are dealt with. This is followed by the specific safety procedures for each type of examination, i.e. written examinations, individual examinations, computer examinations and examinations with a jury.

After the examinationon campus examen: check-out

  • Place your exam copy in the purposely provided cardboard box.
  • Show your student card. Your attendance will be registered. Have you lost your student card? You do not need to apply for a new student card in order to be able to take an exam. Instead, bring your identity card to the exam so the invigilators can verify your identity.
  • Leave the examination room and the building as soon as you have finished your exam. Do not 'linger' near the building or on site after the exam.
  • Crowding together should be avoided in any case.

 

 

 

Illness or quarantine

  • Students who feel ill or are showing symptoms should stay home and will not be taking part in the exam. Please notify the examination office and teacher according to the faculty's procedure in due time. You can participate in the catch-up examination if you have a doctor's certificate.
  • Are you unable to partake in one or more exams because of quarantine? In that case, you can apply for a special status. Further information concerning special status can be found here.
    • Exception: If you stayed more than 48 hours in a red zone, you may interrupt the imposed quarantine for the purpose of taking exams (and of course only for this purpose). More information on https://www.info-coronavirus.be/nl/news/occ-30-12/.
      In order to be able to demonstrate that this exception applies in the event of any inspections by the authorities, it is best to bring your student card and a printout of your exam schedule with you when you leave for an exam. This exception applies only when you return from a red zone. If you are in quarantine due to contact with an infected person you are not allowed to participate in on Campus Exams.

    • Check this page for more information regarding COVID19-measures for international students coming to Ghent University.
  • Should you become unwell during the exam, please notify an invigilator. You could be asked to leave the room, if necessary, with the assistance of an invigilator.
  • It is important to point out that coughing during an exam should not cause immediate alarm, but could be down to nerves, dry air or a minor cold.

Exam stress in times of corona?Flyer exam stress in times of corona

Experiencing stress, feeling tension or finding yourself in an insecure position is a normal response to an abnormal situation. Recognise your stress symptoms and learn how to cope with them safely.