Education in academic year 2021-2022

The academic year 2021-2022 will start with full-time on-campus education and full use of classrooms.

For Ghent University this means that educational activities will be organized without too many restrictive measures. Only a mouth mask will have to be worn in certain circumstances.

Activities such as information days for students, preparatory courses or introduction moments that take place in the month of September can take place under the same conditions.

Ghent University does everything possible to guarantee the safety of staff and students on campus.

All staff members and students have had the opportunity to be vaccinated before the start of the academic year and international students will also have the opportunity to be vaccinated if this has not yet happened.

Students or lecturers are not required to have a COVID Safe Ticket in the context of (preparatory) educational activities.

Ventilation

The importance of good ventilation has been strongly emphasized in recent months. Ghent University has therefore purchased a large number of high-quality CO2 meters. From the beginning of the academic year 2021-2022, the air quality in all auditoria, classrooms and labs will be monitored by using these CO2 meters.

The CO2 meters are located at the desk of the lecturers and come with the necessary instructions. The CO2 meters work with 3 color codes (green, orange and red) whereby the lecturer - depending on the color code - may need to intervene to maintain or improve the air quality in the classroom. If certain values are exceeded, the lecturer is asked to report this so that appropriate follow-up actions can be taken.

It is expected that in the first weeks of the academic year in certain classrooms with a high occupancy rate (too) high CO2 concentrations will be measured. Until the student numbers in the classrooms are stabilised -traditionally after the first 2-3 weeks of the academic year- the air quality will be monitored intensively. On the basis of this monitoring, the safety department within the central administration will consider what measures can be taken to improve the air quality if it turns out to be insufficient in certain rooms.

Exceeding the threshold values is not a reason for great concern or immediate termination of activities in the room. It just means that the air quality can be improved and better ventilation is recommended. The results of the monitoring are discussed within each faculty with the dean and director of education. Solutions for classrooms where the air quality is/remains a problem will be worked out per classroom. Lecturers do not have to look for a solution themselves.

If you have questions about this, please contact CO2melding@ugent.be and/or the director of education of your faculty.

Mouth masks during educational activities

Until the further stabilization of the COVID-19 situation, wearing mouth masks during educational activities depends on the air quality in the classroom and whether or not the distance rules can be respected.

For on campus educational activities where the air quality in the auditoriums, classrooms and practical rooms is sufficiently high (the CO2 meter indication is green - the ventilation standard of 900 ppm CO2 is not exceeded) and the distance rules can be respected by the students and lecturer(s) (there is 1.5 m distance between the students and lecturer(s) or the real occupation of the classroom is maximum 1:2 whereby the students spread out over the room), a mouth mask does not need to be worn.

When the air quality is not or no longer sufficiently high (the CO2 meter indication is orange or red - the ventilation standard of 900 ppm CO2 is exceeded) or the distance rule cannot be respected by the students and lecturer(s) present, a mouth mask must be worn.

Lecturers do not have to wear a mouth mask if they are at least 1.5 meters away from the others present.

Wearing mouth masks is mandatory during circulation in common areas, entrance halls, stairs, elevators and hallways.

Lecture Recordings

Lecturers teaching completely on campus have the autonomy whether or not to record or stream or whether or not to only record their teaching activities.

In classrooms with fixed recording equipment, recording of lessons is recommended. This is to prevent students who are not able to attend classes (e.g. quarantine, illness, disability, ...) from falling behind unnecessarily.  Lecturers who do not wish to make lesson recordings, can do this in consultation with the program committee concerned.

In classrooms without fixed recording equipment, when possible, lecturers can record the lessons with the mobile recording sets.

Lecturers may also choose to make last year's lesson recordings available to students as an alternative to recording this year's lessons. To do so, lecturers add last year's lesson recordings to this year's Ufora course and guarantee that the content of these lesson recordings is still up-to-date.

However, last year's lesson recordings can never replace the entirety of this year's teaching activities.

Read the teaching tip on lesson recordings for lecturers here.

For students, all information regarding lesson recordings has been compiled here.

Sharing Lecture Recordings and Learning Materials

Read the teaching tip on the do's and don'ts of sharing lecture recordings and learning materials for lecturers here.

For students, all information regarding the do's and don'ts of sharing lecture recordings and learning materials has been compiled here.

Coronary guidelines for students - illness and infection

Despite the vaccinations, corona infections will continue to occur in the 2021-2022 academic year.

The most recent information on corona measures can be found on https://www.info-coronavirus.be/en/.

Ghent University students who have tested positive for COVID-19 are asked to send an email to contacttracing@ugent.be immediately, stating their name, student ID number, program and a phone number where they can be reached. In consultation with the students, their contacts within the Ghent University context will be mapped, so that the necessary information about the risk of contamination and the necessity of quarantine can be provided in all discretion and additional measures can be taken quickly to prevent the spread of the corona virus.

Contact tracing by the government will also be started for contacts outside the Ghent University context. We ask for your full cooperation in this matter.

Ghent University staff handles this information with respect for privacy and always respects the corresponding deontological rules.

No special status required

Students who receive confirmation that they tested positive for COVID-19 should follow the instructions of their attending physician. They do not need to apply for a special status at Ghent University. The normal procedure that is foreseen for illness or force majeure can be followed. All information can be found on this page: What to do in case of illness or force majeure? 

Students in quarantine do not apply for a special status but follow the normal procedure for illness or force majeure. If students have mandatory on campus educational activities during the quarantine period, they will request a quarantine certificate or absence certificate from their attending physician. Students may also submit a declaration of honor but this is not valid for evaluations and exams.

If the student must take evaluations or exams during the quarantine period, a quarantine certificate or certificate of absence from a physician is required. An online exam during the quarantine period is possible if the lecturer agrees. If an online exam is not possible, the student can try to reschedule the exam during the exam period.

The faculty or institutional ombudsperson can mediate this if necessary.

Information on vaccination

Most vaccination centers will soon close their doors. This includes the vaccination center in Ghent (which closes on 30/9). If you still want to get vaccinated after that, you can go to the vaccination point at UZ Gent, among other places.

The student doctors cannot administer vaccinations.

In the coming weeks you can also go to the vaccination bus in Ghent to get vaccinated. This can be done without invitation and without appointment. More information on where and when to go to the vaccination bus can be found here.

International students are informed personally about vaccination possibilities.

Internationalisation in 2021-2022

Internationalisation as a strategic educational objective also remains important in the academic year 2021-22. When mobility is possible, this will be facilitated for Ghent University students and foreign students. More info on this page.

Practical information for a smooth start

The sites below offer reliable information about all aspects of student life aside from corona virus rules.