Education in academic year 2021-2022

Update 26 November 2021

The following measures apply to educational activities until the Christmas break:

  • In auditoriums and classrooms, classes can continue with an occupancy rate of 1 to 5 with mouth mask for groups of more than 50 people. Lecturers may also choose to continue their classes for these groups via online or distance learning.
  • Teaching in small groups (50 people or less) can continue with an occupancy rate of 1 to 2 with mouth mask. In a rotation system with an occupancy rate of 1 to 2, this means that half of the students of this course unit take classes on campus and the other half take them online. If the capacity of the room is at least double the size of the full group (max. 50 students) all students can continue to take classes in this room (on campus). Lecturers can also choose to continue their lessons for these groups via online or distance learning.
  • An overview of the total pre-corona classroom capacity for teaching activities and the capacity in a 1 to 5 occupancy can be found here
  • Lessons taught on campus are required to be live streamed and recorded.
  • We recommend that students always follow the lessons when they are streamed. Following the structure of the timetable is very important.
  • Lab exercises and practicals can continue with an occupancy rate of 1 to 1 with mouth mask. Strict safety measures are necessary here.
  • Evaluation and examination activities will continue as planned.
  • For the organization of study places, also in the libraries, strict measures have been laid down.
  • Extracurricular activities (excursions, museum visits, etc.) are suspended.

Ghent University does everything possible to guarantee the safety of staff and students on campus.

All staff members and students have had the opportunity to be vaccinated before the start of the academic year and international students will also have the opportunity to be vaccinated if this has not yet happened.

Students or lecturers are not required to have a COVID Safe Ticket in the context of educational, evaluation and examination activities.

Ventilation

The importance of good ventilation has been strongly emphasized in recent months. Ghent University has therefore purchased a large number of high-quality CO2 meters. From the beginning of the academic year 2021-2022, the air quality in all auditoria, classrooms and labs is monitored through the use of these CO2 meters. Based on this monitoring, measures have already been taken to improve the air quality in several auditoria and classrooms.

The CO2 meters are located at the desk of the lecturers and come with the necessary instructions. The CO2 meters work with 3 color codes (green, orange and red) whereby the lecturer - depending on the color code - may need to intervene to maintain or improve the air quality in the classroom. If certain values are exceeded, the lecturer is asked to report this so that appropriate follow-up actions can be taken. We continue to encourage lecturers to report any exceedance.

Exceeding the threshold values is not a reason for great concern or immediate termination of activities in the room. It just means that the air quality can be improved and better ventilation is recommended. Solutions for classrooms where the air quality is/remains a problem will be worked out per classroom. Lecturers do not have to look for a solution themselves.

If you have questions about this, please contact CO2melding@ugent.be and/or the director of education of your faculty.

Corona guidelines for students - mouth masks, vaccination, testing and illness

The most recent information on corona measures can be found on https://www.info-coronavirus.be/en/.

Mouth masks 

Until the COVID-19 situation further stabilizes, the wearing of mouth masks during educational and evaluation activities is mandatory.
Students must wear a mouth mask at all times during on campus educational and evaluation activities and in auditoriums, classrooms, libraries, study locations and labs, regardless of air quality or the ability to keep a distance from each other.
Lecturers do not have to wear a mouth mask during educational activities if they can maintain at least 1.5 meters of distance.
Both students and staff should also always wear a mouth mask in circulation areas (hallways, stairs, elevators, etc.). 

Vaccination

If you still want to get vaccinated, you can make an appointment in the vaccination point at UZ Gent (Dutch).

The student doctors cannot administer vaccinations.

Information for international students regarding vaccination, testing etc.

Testing

By completing this questionnaire (Dutch/French/German), you can estimate whether a test for corona (COVID-19) is useful. If you or the person for whom you are filling out the questionnaire has mild symptoms that could indicate corona, then after completing the questionnaire you can create your own code to have a corona test done.

Illness

Students who receive confirmation that they tested positive for COVID-19 should follow the instructions of their attending physician. They do not need to apply for a special status at Ghent University. The normal procedure that is foreseen for illness or force majeure can be followed. All information can be found on this page: What to do in case of illness or force majeure? 

Ghent University students who have tested positive for COVID-19 are asked to send an email to contacttracing@ugent.be immediately, stating their name, student ID number, program and a phone number where they can be reached. In consultation with the students, their contacts within the Ghent University context will be mapped, so that the necessary information about the risk of contamination and the necessity of quarantine can be provided in all discretion and additional measures can be taken quickly to prevent the spread of the corona virus.

Contact tracing by the government will also be started for contacts outside the Ghent University context. We ask for your full cooperation in this matter.

Ghent University staff handles this information with respect for privacy and always respects the corresponding deontological rules.

Quarantine

Students in quarantine do not apply for a special status but follow the normal procedure for illness or force majeure. If students have mandatory on campus educational and evaluation activities during the quarantine period, they will request a quarantine certificate or absence certificate from their attending physician. Students may also submit a declaration of honor but this is not valid for exams during the first-term examination period.

If the student must take exams from the first-term examination period during the quarantine period, a quarantine certificate or certificate of absence from a physician is required. An online exam during the quarantine period is possible if the lecturer agrees. If an online exam is not possible, the student can try to reschedule the exam during the exam period.

The faculty or institutional ombudsperson can mediate this if necessary.

Study places

At the study places, also in the libraries, the following measures apply until the end of the examination period:

  1. Mouth masks are obligatory. The mouth mask may only be removed to consume something while sitting down (food, drinks).
  2. Keep physical distance (1.5 m). Seats must be at a distance of 1.5 m from each other.
  3. Hand hygiene. Adequate opportunities are there to wash/disinfect hands.
  4. CO2 monitoring and ventilation. The installation of CO2 meters is necessary, so that the CO2 concentration can be constantly monitored. Maximum ventilation is necessary, so that the CO2 concentration remains below 900ppm.
  5. Corona capacity study places. Take the corona capacity into account, which determines how many people can be present in a room at the same time. The corona capacity depends on the ventilation capacity so that the 900ppm CO2 is not exceeded.

In addition, it is best to work with a reservation system. This is to prevent students from unnecessarily moving to a study location where there is no place or to prevent more students being admitted than the calculated corona capacity indicates.

Lecture Recordings

Until the Christmas Break lessons taught on campus are required to be live streamed and recorded.

In classrooms with fixed recording equipment, this equipment can be used for the recording of the lectures.

In classrooms without fixed recording equipment, lecturers can record the lessons with the mobile recording sets in combination with Zoom or MS Teams.  Find out where you can find them at your faculty. 

The lecture recordings are made available throughout the semester. In any case all recordings should be available from the lesson-free week until the end of the second examination period.

If the content of the last year's lessons recordings is still up-to-date then lecturers may also choose to make these recordings available to students as an alternative to recording this year's lessons. To do so, lecturers add last year's lesson recordings to this year's Ufora course.

However, last year's lesson recordings can never replace the entirety of this year's teaching activities.

All information regarding lesson recordings has been compiled here.

Sharing Lecture Recordings and Learning Materials

Read the teaching tip on the do's and don'ts of sharing lecture recordings and learning materials for lecturers here.

For students, all information regarding the do's and don'ts of sharing lecture recordings and learning materials has been compiled here.

Study visits and study trips

In view of the new measures being taken to contain the spread of the corona virus, it is recommended that study visits and study trips only take place if they are necessary to acquire essential competencies for a study programme or a course unit. For study visits and study trips in the period from 20 November 2021 until the Christmas Break, organizers are asked to contact the team Actueel to find out how the study visit or the study trip can be organized in accordance with the safety regulations in force.

Internationalisation in 2021-2022

Internationalisation as a strategic educational objective also remains important in the academic year 2021-22. When mobility is possible, this will be facilitated for Ghent University students and foreign students. More info on this page.

Who to contact in case of questions?

All questions in this regard can be asked to the Team Onderwijsondersteuning via onderwijsondersteuning@UGent.be.

The sites below offer reliable information about all aspects of student life aside from corona virus rules.