Exams in the second semester of 2021-2022

On campus exams

The exams can take place, as planned, without any specific coronavirus measures. 

This means specifically that all exams can take place without face masks and with due observance of the ventilation standards.

Wearing a FFP2 face mask is still recommended for medically vulnerable persons.

Online exams

For students, all information about online exams is compiled here.

For lecturers, information on online oral assessments can be found in this education tip and information on online written assessments can be found in this education tip.

Students who have problems taking online evaluations/exams at home can contact the lecturer, who will then look for a suitable solution together with the faculty. 

COVID-19 infection, quarantine and isolation during exams

Students in quarantine or isolation do not apply for a special status but follow the normal procedure for illness or force majeure. If students have mandatory on campus exams during the quarantine or isolation period, they will request a quarantine certificate or absence certificate from their attending physician.

An online evaluation during the quarantine or isolation period is possible if the lecturer agrees. If that is not possible, the student is referred to the (on campus) catch-up exam within the same exam period. If students are no longer able to take all their exams within the same exam period, they have not passed and can automatically participate in the resit examination period. If they cannot take an exam in the second examination period either, and no catch-up exam is possible, they will have to take the course back into their curriculum in the next academic year.

Study places

At the study places, also in the libraries, the full capacity can be used, provided that the CO2 concentration is constantly monitored. Maximum ventilation is necessary, so that the CO2 concentration remains below 900ppm. The capacity therefore depends on the ventilation capacity, so that the 900ppm CO2 is not exceeded.

Vaccination during the exams

For vaccinations that fall during the exam period, the following guidelines have been developed.

If the day on which you can be vaccinated coincides with an exam day, you have two options as a student.

  1. You prioritize your exam and choose another date to get vaccinated. Your vaccination invitation with personal code remains valid for 30 days. Within that period you can confirm or reschedule your appointment. So you can choose the new date yourself, taking into account your exam schedule.
  2. You choose to be vaccinated at the time of your appointment. You notify the exam secretariat and the lecturer-in-charge as soon as possible, enclosing the vaccination invitation as proof and asking to be allowed to participate in the catch-up exam. Please note: the date of the catch-up exam and the possibly changed evaluation form is determined by the lecturer-in-charge and cannot be deviated from.

What if you feel sick after the vaccination and have an exam?

You may experience side effects after the vaccination. These side effects are usually mild and of short duration and will in principle not jeopardize your exam schedule. If you unexpectedly suffer from side effects that seriously impede your studies, you have the following options.

  1. Do you have an exam within three days after the vaccination and were you unable to prepare properly because of side effects? Notify the exam secretariat and the lecturer-in-charge in a timely manner (= at the latest on the day of the exam), enclosing your proof of vaccination as evidence and asking to be allowed to sit the exam. Please note: the date of the catch-up exam and the possible modified evaluation form is determined by the lecturer-in-charge and cannot be deviated from.
  2. If you have an exam later than three days after the vaccination, but are too sick to participate in the exam, you can ask to participate in the catch-up exam through the normal procedure and based on the necessary supporting documents. Submitting the vaccination certificate is not sufficient in this case; a doctor's certificate is required.

Absence of an examiner during the exam

It is important that exams can continue on the stipulated days and hours.

If an examiner is unable to conduct exams on the days and at the times specified in the exam schedule, a substitute examiner is appointed in accordance with Article 76 of the Education and Examination Code.

Because of the increased risk of examiners being absent due to COVID-19 infection, quarantine, isolation, or vaccination, it is recommended that examiners identify possible substitutes for their exam who can be called upon if necessary.

Examiners are also asked to identify, in addition to the regular invigilators for the exam, a number of reserve inviligators who can be called upon if necessary.

Support

To students who are having a hard time, we say: don't just sit there with your questions, worries or problems. On the webpage Wellbeing at Ghent University you will find an overview of the help and guidance we offer.

Do you, as a lecturer, have questions about the examination regulations? Please do not hesitate to contact the Education Support Team via onderwijsondersteuning@UGent.be.