Education in academic year 2021-2022

UPDATE 4 MARCH 2022

As of Monday 7 March educational activities at Ghent University can be organised full time on campus, without any specific coronavirus measures. This means that the following modalities will apply:
  • all educational activities (classes in auditoriums and classrooms, lab exercises, practicals) can take place without face masks and with due observance of the ventilation standards;
  • study visits and study trips can take place. Foreign study visits and study trips must be organised in accordance with the travel policy of Ghent University;
  • with regard to streaming and recording of classes taught on campus, the modalities that were applicable at the start of the current academic year apply. These classes will therefore no longer all be streamed and recorded. Lecturers are asked to let their students know via Ufora how their classes will be offered.

Information about taking exams in the second semester

All information about taking exams in the first semester of 2021-2022 is compiled here.

Lecture recordings

Lecturers have the autonomy in fully on campus education to choose whether or not to record or stream and record their lessons.

In classrooms with fixed recording equipment, recording lessons is recommended. This is to ensure that students who are not able to attend classes (e.g. quarantine, illness and isolation) do not fall behind unnecessarily. Lecturers who do not wish to make lecture recordings can do so in consultation with the relevant study programme committee.

In classrooms without fixed recording equipment, lecturers can record the lessons, where possible, with the mobile recording sets in combination with Zoom or MS Teams.  Find out where you can find them at your faculty. 

The lecture recordings are made available throughout the semester. In any case the recordings should be available until the end of the second examination period.

If the content of the last year's lecture recordings is still up-to-date then lecturers may also choose to make these recordings available to students as an alternative to recording this year's lessons. It is also possible to provide another online alternative (eg learning path, knowledge clips). Last year's lecture recordings can be added to this year's Ufora course.

However, last year's lecture recordings can never replace the entirety of this year's teaching activities.

All information regarding lecture recordings has been compiled here.

Corona guidelines for students - face masks, vaccination, testing, illness and quarantine

The most recent information on corona measures can be found on https://www.info-coronavirus.be/en/.

Face masks 

From 7 March 2022 the wearing of face masks during educational and evaluation activities is no longer mandatory.
Also the wearing of face masks in circulation areas (hallways, stairs, elevators, etc.) is no longer mandatory from then on. 

Wearing a FFP2 face mask is still recommended for medically vulnerable persons.

Vaccination

If you still want to get vaccinated, you can make an appointment in the vaccination point at Flanders Expo or in a vaccination point close to your home.

The student doctors cannot administer vaccinations.

Information for international students regarding vaccination, testing etc.

Testing

By completing this questionnaire (Dutch/French/German), you can estimate whether a test for corona (COVID-19) is useful. If you or the person for whom you are filling out the questionnaire has mild symptoms that could indicate corona, then after completing the questionnaire you can create your own code to have a corona test done. This code also allows you to apply for a quarantine certificate from the government.

Illness

Students who receive confirmation that they tested positive for COVID-19 should follow the instructions of their attending physician. They do not need to apply for a special status at Ghent University. The normal procedure that is foreseen for illness or force majeure can be followed. All information can be found on this page: What to do in case of illness or force majeure? 

Quarantine

Students in quarantine or isolation do not apply for a special status but follow the normal procedure for illness or force majeure. If students have mandatory on campus educational and evaluation activities during the quarantine or isolation period, they will request a quarantine certificate or absence certificate from their attending physician.

An online evaluation during the quarantine or isolation period is possible if the lecturer agrees. If that is not possible, the student is referred to the (on campus) catch-up exam within the same exam period. If students are no longer able to take all their exams within the same exam period, they have not passed and can automatically participate in the resit examination period. If they cannot take an exam in the second examination period either, and no catch-up exam is possible, they will have to take the course back into their curriculum in the next academic year.

Ventilation

The importance of good ventilation has been strongly emphasized in recent months. Ghent University has therefore purchased a large number of high-quality CO2 meters. From the beginning of the academic year 2021-2022, the air quality in all auditoria, classrooms and labs is monitored through the use of these CO2 meters. Based on this monitoring, measures have already been taken to improve the air quality in several auditoria and classrooms.

The CO2 meters are located at the desk of the lecturers and come with the necessary instructions. The CO2 meters work with 3 color codes (green, orange and red) whereby the lecturer - depending on the color code - may need to intervene to maintain or improve the air quality in the classroom. If certain values are exceeded, the lecturer is asked to report this so that appropriate follow-up actions can be taken. We continue to encourage lecturers to report any exceedance.

Exceeding the threshold values is not a reason for great concern or immediate termination of activities in the room. It just means that the air quality can be improved and better ventilation is recommended. Solutions for classrooms where the air quality is/remains a problem will be worked out per classroom. Lecturers do not have to look for a solution themselves.

If you have questions about this, please contact CO2melding@ugent.be and/or the director of education of your faculty.

Study places

At the study places, also in the libraries, the full capacity can be used, provided that the CO2 concentration is constantly monitored. Maximum ventilation is necessary, so that the CO2 concentration remains below 900ppm. The capacity therefore depends on the ventilation capacity, so that the 900ppm CO2 is not exceeded.

Sharing lecture recordings and learning materials

Read the teaching tip on the do's and don'ts of sharing lecture recordings and learning materials for lecturers here.

For students, all information regarding the do's and don'ts of sharing lecture recordings and learning materials has been compiled here.

Study visits and study trips

Study visits and study trips can, in principle, continue. Foreign study visits and study trips must be organised in accordance with the travel policy of Ghent University.

Internationalisation in 2021-2022

Internationalisation as a strategic educational objective also remains important in the academic year 2021-22. When mobility is possible, this will be facilitated for Ghent University students and foreign students. More info on this page.

Who to contact in case of questions?

All questions in this regard can be asked to the Team Onderwijsondersteuning via onderwijsondersteuning@UGent.be.

The sites below offer reliable information about all aspects of student life aside from corona virus rules.