How to apply as an exchange student?
In order to come to Ghent University as an exchange student there should be a bilateral agreement between your home institution and Ghent University for your field of study. Only in some specific cases you will get admission as an exchange student without this agreement: e.g. when you conduct a part of your master thesis research at Ghent University, a traineeship etc.
Types of exchange
Depending on the type of exchange, a different online application is requested.
Study exchange
How to apply for a study exchange at Ghent University
Traineeship exchange
How to apply for an internship/traineeship at Ghent University
Exchange PhD
Exchange PhD Students are students who visit Ghent University to perform research in the context of their PhD, while being enrolled and defending their PhD at their home institution.
Other exchange
Summer schools, research, BIP,...
Deadlines
View academic calendar to check start dates of semesters
|
Semester 1 and full academic year |
Semester 2 |
|
|
Nomination for study exchange |
15 April |
15 October |
|
Application for study exchange |
15 May |
15 November |
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Nomination for clinical internship Master of Medicine |
15 March |
15 September |
|
Application for clinical internship Master of Medicine |
15 May |
15 November |
Application deadline for Internships, traineeships, research and Blended Intensive Programmes (BIP) is 6 weeks prior to the start.
Nomination
Students should be nominated by their home university before the deadline mentioned above through this online nomination form. After receiving this nomination, Ghent University will inform the student on the application procedure and more practical information. Nominations submitted by students are not accepted.
Traineeship/internship students don't have to be nominated, except for Medicine students.
The online nomination form opens February 16th, 2026 for Semester 1 and Year nominations.
Nominations for Semester 2 will open late August 2026.
Study Exchange Application
Before you start your application, check with your home university if they support the Erasmus Without Paper (EWP) network. This decides the application method you should use.
Exchange application for STUDY with Erasmus+ Digital Learning Agreement
Only when your home university supports EWP
Exchange application without EWP
Only when there is no EWP digital learning/training agreement (e.g. non-European applicants, summerschools,...)
Enrolment
The start of enrolment is 3 August 2026 for the academic year 2026-27.
For study exchanges: students will be enrolled back-office in the month before arrival. No action needed from the student.
For other exchanges (internship, research,..): Send an e-mail to enrol@ugent.be with your passport (ID), date of arrival and ask for enrolment. Your student card will be ready for pick-up at the Student Centre.
Questions on exchange application?
We are collecting some of the FAQs on the exchange application. You can't find your question or better yet, the answer? Join us through Teams on the Q&A sessions.
Useful links
Contact
- For academic matters (learning agreement, course specifications, credits, grades, exams, internship, etc.)
Faculty Officer responsible for Internationalisation - For general info
Team International Support - For general information and questions on exchange PhD
PhD exchange students