Registration as an exchange student

Registration exchange students 

Before the start of your exchange period (and if applicable, after arrival in Belgium), please send an e-mail to In order to register, you will need to add the letter of invitation and a scan of your international passport or ID card (EU-students).

Make sure that your address in Belgium has been added to your personal details in OASIS (and is kept up-to-date).

What will I receive?

  • A student card
    You need this card when taking exams or when going to the library or to one of the university restaurants. You can also get reductions in the cinema, museum, historic buildings, ... Please make sure that you always carry it with you.
  • A certificate of registration as an exchange student (in Dutch and English), needed for your registration at the Migration Office of the City of Ghent. This certificate can be downloaded from your OASIS page.

Arrival Form

To have the arrival form from your university completed, please contact the FCI-contact person, mentioned on the letter of invitation.

Before you go home...

  • Before going back to your home university, be sure to pick up your 'transcript of records' at your Faculty Student Administration (FSA). The transcript of records mentions the courses you have followed, the ECTS-credits and the ECTS-grades you have obtained.
  • If you need to prolong your student card, please follow the 'Prolongation Procedure'