Erasmus+ Traineeships

Interested in giving your cv a boost? Seize career making opportunities and go for an international internship, bridging the gap between academia and the world of work:

  • Securing international professional experience
  • Developing language, communication and intercultural skills
  • Expanding your network; gaining new contacts and  friends; and having a great experience!

European financial support

The European Commission offers Erasmus+ Traineeship grants for traineeships for 2- max 12 months that take place within 1 year after graduation from a European educational institution.

Depending on the living costs of the country where the traineeship takes place, the following grants can be applied for, for traineeship in 2018-2019. This grant may be combined with financial support or support in kind which is provided by the host organization/company.

  • Group 1 -  € 435: Denmark, Finland, Ireland, Iceland, Italy, Liechtenstein, Luxemburg, Norway, UK, Sweden
  • Group 2 - € 385: Austria, (Belgium), Cyprus, Germany, France, Greece, Italy, Malta, The Netherlands, Portugal, Spain
  • Group 3 - € 335: Bulgaria, Estonia, Croatia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Czech Republic, Turkey, Former Yugoslav Republic of Macedonia

For whom?

Erasmus+ grants for traineeships are open to graduating students (all nationalities) from EU Higher Education Institutions  (graduated (professional) bachelors, masters; up to and including the level of PhD) who intend to have a professional experience abroad.
The traineeship must be carried out in a partner country different from the country where the grant has been applied for and different from the country where the student is living during his/her studies.

This means (international) degree students studying at UGent or other Flemish Higher Education institution can apply in Flanders for an E+ traineeship grant in Belgium, to carry out a traineeship elsewhere in the EU but not in Belgium / application country.

When and for how long can I do a traineeship?

An Erasmus+ Traineeship grant for a traineeship can be awarded for traineeships of minimum 2 and maximum 12 months, minus the number of months you have already spent as an Erasmus Exchange student in your latest study cycle. The earliest you can start your traineeship is the day after graduation (upon receipt of your final results). The trainees and the host company should agree about your tasks, schedule, competences that will be developed, your mentor in the host company, start date and end date; all to be included in a formal training agreement to be signed by the trainee, host company and the sending institution.

How to apply for an Erasmus+ Traineeship grant?

Degree students studying at a Flemish education institution  apply for this EU grant via Reconfirm, the Flemish platform for international traineeship mobility. Reconfirm is a consortium uniting almost all Flemish higher education institutions. It is embedded in Flanders Knowledge Area, in charge of the Erasmus+ Traineeship mobility budget management. see below.

The number of grants is not unlimited. They are awarded on a ‘first come first served’ basis, so don’t postpone your application! In case you decide later on not to apply for an Erasmus+ grant, your pre-registration (step 1 and 2) will be cancelled automatically after 12 months.

Deadline - Application Procedure

Step 1 and 2 must be done during your final year of study, before your graduation (i.e. before you are officially informed by your higher education institution of your final results), regardless if you have a concrete traineeship plan or not. Step 3 can be done later on

  1. You register online via Reconfirm
    After filling out the online form you will receive a login and access to your personal application file in the application tool.
  2. You proceed by filling out the other mandatory fields. Subsequently you print the Erasmus+ registration form. Fill the upper part of this form out, sign it and upload it again in the system. Automatically your higher education institution will receive a message from Reconfirm to fill out the second part of your registration form, concerning the possible number of months you spent as an Erasmus student. Only after the upload of this signed form your registration will be considered complete.
  3. As soon as you have a concrete and qualitative traineeship plan (with the formal consent of a host organization / company, a clear sight on your tasks, schedule, knowledge and competences that will be required etc.), you complete the further steps in the online application tool. You fill out further personal details and the details of the receiving organization, the planned traineeship, mentoring, etc.

By the online tool a formal training agreement will be provided, to be signed by the parties involved. Your home institution will check the quality of your application. A grant contract will be drawn up; the grant itself will be paid by Flanders Knowledge Area.

The online tool is a step-by-step system, indicating clearly all actions to be undertaken to complete your application. Also during and at the end of the traineeship this tool helps you to complete the Erasmus+ administration.

Language tests

Approved Erasmus+ traineeship grantees have to take a mandatory language tests before and at the end of the traineeship in case the working language is English, French, German, Spanish, Italian or Dutch. Insufficient test results have no impact on your departure, but imply that an online language course will have to be taken during the traineeship.

Insurance

The grant does not include any insurance from Ghent University as this category of Erasmus+ Trainees are graduates and consequently not enrolled as a student any longer during the traineeship.
E+ trainees take out mandatory health insurance; a third party liability insurance is highly recommended. Check with the host organization whether a work place insurance policy is taken out by the company or not, according to local rules.

Where can I find a traineeship?

Trying to find a host company by yourself is a quite challenge; searching and applying for a traineeship is a perfect exercise for future job hunting. Use your network and surf to Traineeship portals. Many companies post internship offers on their corporate website.

Think about your competences, personal strengths and the added value you can offer to the host company. Consider a traineeship as a stepping stone towards your career goals.

More information

UGent contact person:
Patricia Burssens
patricia.burssens@ugent.be

International Relations Office
+32 9 264 70 13