Application without Erasmus Without Papers
How to apply without Digital Learning Agreement (Studies outside the Erasmus framework, traineeship, research, summer schools,...)
When you start this application for studies, please make sure that your home university doesn't support Erasmus Without Paper (see above). Otherwise you will create a duplicate application in our system and will block your application process.
The exchange application consists of two steps:
- Create a Ghent University account and register via the Oasis website
- Select the correct academic year of your exchange and click on the link ‘Exchange’ under ‘Curriculum’.
- Complete the Oasis application: complete all details and upload the required documents.
- Submit the application.
Approval procedure
- After submitting your complete exchange application the Faculty Officer responsible for Internationalisation (FCI) and the Ghent University promoter will check if your application is complete and if you are eligible to follow the courses on your learning agreement.
- If the faculty approves your application, they will sign your Learning Agreement.
- After the approval by your faculty you will receive an acceptance email and your official invitation letter. The invitation letter is required for registration upon arrival and for your visa application (if applicable).
The approval procedure can take several weeks.
Enrolment
The start of enrolment is 3 August 2026 for the academic year 2026-27.
For study exchanges: students will be enrolled back-office in the month before arrival. No action needed from the student.
For other exchanges (internship, research,..): Send an e-mail to enrol@ugent.be with your passport (ID), date of arrival and ask for enrolment. Your student card will be ready for pick-up at the Student Centre.
Exchange PhD Students
There is a specific application procedure for Exchange PhD Students.
Exchange PhD Students are students who visit Ghent University to perform research in the context of their PhD, while being enrolled and defending their PhD at their home institution.
Questions on exchange application?
We are collecting some of the FAQs on the exchange application. You can't find your question or better yet, the answer? Join us through Teams on the Q&A sessions.
Contact
- For academic matters (learning agreement, course specifications, credits, grades, exams, internship, etc.)
Faculty Officer responsible for Internationalisation - For general info
Team International Support - For general information and questions on exchange PhD
PhD exchange students