Special status on the grounds of holding office


You need to hold at least one of the following offices:

  • In a Faculty Board at Ghent University (elected office);
  • In a central administration or advisory body of Ghent University: the Board of Governors, Executive Board, Educational Council, Social Council;
  • In a central administration or advisory body of Ghent University Association;
  • In student associations as specified in the decree pertaining to the subsidization of student and pupil associations dated 30 March 1999 and/or the student council as determined in the Codex Higher Education;
  • As the chair of a collection of student organizations recognized by the Student Activities Office;
  • Member Training Committee
  • Member Committee Quality Assurance Education
  • Member Education Quality Office
  • Member Faculty Committee Internationalisation
  • Member Internationalization Council
  • Member Curriculum Committee
  • Member Programmes Committee

Application procedure

The student is automatically granted the special status.


You may request the following facilities, exclusively in order to attend official meetings of the administration bodies of which you are a member or, with respect to rescheduling of submission dates, if necessary to avoid compromising the proper functioning of student representation in these governing bodies:

  • Being exempted from/modification of educational activities requiring student attendance. In this case, a task may be imposed instead or the educational activity may be organised at a different time within the same academic year;
  • Having one or several evaluations rescheduled to a different time in the same academic year;
  • Move a submission date for a particular course unit to a later date;
  • Being given an alternative time for feedback.

You need to inform the lecturer(s) in charge via oasis.ugent.be which of the awarded education and/or examination facilities you wish to invoke for the course unit at hand, no later than

Academic year 2023-2024:

  • 26 April 2024 for the second semester examination period
  • 2 August 2024 for the resit examination period

Academic year 2024-2025:

  • 5 December 2024 for the first semester examination period
  • 24 April 2025 for the second semester examination period
  • 7 August 2025 for the resit examination period

If the special status is awarded later than the above-mentioned deadline you need to inform the lecturer(s) as soon as possible.

Facilities are always granted in joint consultation with the lecturer in charge. In dialogue with the faculty director of studies or the chair of the study programme committee, the lecturer in charge may refuse a facility if duly justified. S/he may do so if the essential programme competences are impaired as a result of the facility or if it is practically not feasible to grant the facility.
Rejectable facilities that have not been addressed in a timely manner by the relevant responsible lecturer(s) will be automatically approved at the start of the respective examination period.
The faculty and/or institutional ombudspersons may mediate in this procedure if necessary.

Special status students who are denied any education or examination facilities may appeal against this decision with the Institutional Appeals Committee, as stipulated in the Education and Examination Code.
Students with special status in whom the facilities granted in terms of education or examination facilities are not applied may appeal to the Institutional Appeals Committee, as stipulated in the Education and Examination Code.


On Special Status (Information sheet students) you will find a practical step-by-step plan on the application procedure and the allocation and management of facilities.