Study Progress Monitoring

At Ghent University there are binding conditions and measures for study progress monitoring whereby re-enrolment can be refused.

What?

Aside from the learning account from the Flemish Government, Ghent University has its own rules concerning study progress.

Any study progress monitoring measure is mentioned on your transcript. The measure is taken when you enrol again with applicable regulations. A refusal decision is valid for 1 academic year and is redetermined automatically each re-enrolment, unless this decision was overturned by internal appeal, as specified under article 100 of the Education and Examination Code.

3 types of study progress monitoring measures

The following study progress monitoring measures can be taken if you are enrolled for a Bachelor’s or Master’s programme, preparatory or linking course or a postgraduate programme:

1. Binding conditions and refusal to enrol for contracts to obtain a diploma:

  1. If you have obtained credits for less than 50% of the personal enrolment curriculum (i.e. a success rate below 50%), a binding condition will be imposed upon the next enrolment for the same study programme (regardless of the language variety). Study progress is calculated separately per study programme (Bachelor's, Master's, linking programme, etc.) in accordance with the study programmes catalogue as laid down in Article 36.
  2. The contents of the binding condition referred to in 1° will be determined in the Education and Examination Code of the academic year in which you enrol again for the same study programme (regardless of the language variety).
    You need to have obtained credits for at least 50% of the personal enrolment curriculum.
    Moreover, if you have obtained credits for less than 50% of the ECTS-credits of the first deliberation set, you are required to obtain credits for at least 75% of your personal enrolment curriculum belonging to the first deliberation set of the Bachelor’s programme.  Study progress is calculated separately per study programme (Bachelor's, Master's, linking programme, etc.) in accordance with the study programmes catalogue as laid down in Article 36.
  3. If you do not meet the above-mentioned condition, you are not allowed to enrol with a contract to obtain a diploma for the same study programme again (regardless of the language variety), nor are you allowed to enrol for the general introduction preparing students for different study programmes.

2. Refusal to enrol at Ghent University

Regardless of the contract type and any previously imposed binding conditions and whether or not these conditions were met, enrolment for the study programmes at Ghent University will be refused for students who, after 3 years of enrolment, have acquired less than one third of the ECTS credits that they took up during those enrolments.

3. Refusal to enrol for contracts to obtain credits

For contracts to obtain credits, enrolment is refused for students who have enrolled twice for said course unit without obtaining the credit certificate. This provision is valid irrespective of whether or not the previous enrolment was under a contract to obtain credits or a contract to obtain a diploma.

Effects of terminating your contract timely or changing your curriculum, on study progress monitoring

For students who are terminating their contract or are removing course units from an established curriculum, the following applies:

  • In case of a request to revise the curriculum before 15 November or a termination of contract before 1 December, the relevant course units are not taken into account for the calculation;
  • In case of a request to revise the curriculum after 15 November or a termination of contract before 15 March, the second-term and full-year course units are not given any weight in the calculation; first-term course units do count, though;
  • In case of a termination of contract after 15 March, all course units are given weight in the calculation.

Interuniversity rules

Ghent University acknowledges any decisions to refuse enrolment that are taken by partnering institutions, within the context of study progress monitoring for an interuniversity Master’s programme that is subject to the 'Examination Code for the benefit of the interuniversity Master’s programmes for which students can enrol at multiple universities'.

Ghent University acknowledges any decisions to impose a binding condition or to refuse enrolment that are taken by a university college within the context of study progress monitoring for the study programmes that were integrated into Ghent University.

Ghent University may impose the same binding conditions or even refuse enrolment on the basis of prospective students’ history at other educational Institutions.

Notification on Transcript of Records

When binding conditions are imposed or an enrolment is refused, students are notified through their transcript of records.

Appeal against a decision of study progress monitoring measures

Students may annually file an appeal against the decision to impose binding conditions as well against the decision to refuse enrolment, by means of a substantiated request with the Institutional Appeals Committee. In exceptional circumstances, enrolment may still be granted.

Regulations

Article 24 and 100 of the Education and Examination Code

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