For Ghent Uni students

Transcript of Records

When do I get my exam results?

After each examination period your transcript of records is available on Oasis.

This is at the earliest after the end of the examination period en at the latest on the following data:

Academic year 2023-2024:

  1. At the latest Friday 9 February 2024 after the first-term examination period (no later than Saturday 17 February 2024 at a deliberation);
  2. At the latest Thursday 4 July 2024 after the second-term examination period, except for the abbreviated traject educational master programme: at the latest on Friday 5 July 2024;
  3. At the latest Saturday 14 September 2024 after the resit examination period.

For exact dates, see webpage of your faculty or your faculty student administration:

Provisional examination marks

Provisional examination marks can be communicated by the Examination Office after the last examination day. Please note: these results only become final after ratification by means of public announcement in accordance with.

Provisional release of examination marks through Oasis is only applicable to students in a bachelor program with at least 1 included course in deliberation package 1.

Check exam results and download transcript of records

1st bachelor students

  1. Go to http://oasis.ugent.be and log in with your UGent username and password (the same as for webmail and Ufora).
  2. In the menu on the left, go to ‘General information’ and select ‘Examination results’.
  3. Click the button ‘Select’ below your programme.
    1. Before the provisional and final announcement: only the date and time of the provisional and final announcement are shown.
    2. As of the provisional announcement, and before the final announcement: there is a button to check the examination results that have been filled in and confirmed (provisional examination results).
    3. As of the date and time of the final announcement: there is a button to download your transcript of records (‘Final transcript’).

Other students, not 1st bachelor

  1. Go to http://oasis.ugent.be and log in with your UGent username and password (the same as for webmail and Ufora).
  2. In the menu on the left, go to ‘General information’ and select ‘Examination results’.
  1. Click the button ‘Select’ below your programme.
    1. Before the announcement: you will see the date and time on which your final results will be available.
    2. As of the date and time of announcement: there is a button to download your transcript of records (‘Final transcript’).

Previous transcripts of records

  1. Go to http://oasis.ugent.be and log in with your UGent username and password (the same as for webmail and Ufora).
  2. In the menu on the left, go to ‘General information’ and select ‘Examination results’.
  3. Click the button ‘Select’ below your programme
  4. Select the academic year.
  5. Click the button ‘Final transcript of records’ to print your transcript of records of that academic year.

Codes and comments on the transcript of records

Codes

Besides your score ('local grade') there is also a code on your transcript of records that indicates if you achieved whether or not a credit certificate or if you were tolerated plus the concerning academic year. In this code you can also see if it is about the first or resit exam period.

  • C = Credit certificate awarded (for example C141 means that in academic year 2014-2015 a credit certificate was awarded at the first exam period)
  • G = Tolerated fail, no credit certificate awarded.
    This means that your score was less than 10/20, but this fail was tolerated and that you succeed for the deliberation packet. You do not have a resit exam for course units with a G code, but you will not get a credit certificate and you will not get back learning account.
    You are allowed to do a resit exam in August/September if you want to achieve a credit certificate.
    Contact your Faculty Student Administration if you want to do so.
  • PASS = Pass (no score on 20)
  • FAIL = Fail
  • ZIEK = Absent because of illness
  • AFWE = Absent
  • BDRG = Fraud
  • ONBK = Local grade unknown
  • VRST = Exemption
  • STOP = Terminated enrolment

Percentile

Under 'Percentile' A(B)C you can see the fraction of passed students achieving a grade in relation to your score (calculated over a 5-year period; thus, it includes successful fellow students from past years).

  • A: strictly lower than yours
  • B: equal to yours
  • C: strictly higher than yours

For more information on how your results relate to your fellow students please refer to https://oasis.ugent.be and click on 'My courses' in the left menu.

Study Progress Monitoring

Your transcript of records also mentions study progress monitoring.

To obtain further information on your results or your study progress you may either contact the lecturers or their assistants for feedback or visit your faculty's Monitoring Service.

Decision of the Examination Board

If the Examination Board made a decision about if you have passed a specific study programme, whether the degree or certificate may be awarded and if you are granted a grade of merit, is also visible on your transcript of record.

Calculation of total scores

The total score of a completed deliberation set consists of the weighted average of the local grades, in addition to which the ECTS credits are use as weights.

Grade of merit

The grade of merit for a study programme is expressed as follows:

  • Cum fructu (at least 500 out of 1000)
  • Cum laude (at least 675 out of 1000)
  • Magna cum laude (at least 750 out of 1000)
  • Summa cum laude (at least 825 out of 1000)

The calculation method of the grade of merit is defined by the Faculty Board (in Dutch).

Questions and Feedback?

Feedback: the lecturers or their assistants.

Study Progress: faculty's Monitoring Service (in Dutch).

If you have a doubt about examination decisions, please go to the feedback sessions (information in Dutch).

You may file an appeal against the decision by the Examination Board with the Institutional Appeals Committee, as specified in article 100 of the Education and Examination Code.
For exam decisions, the appeal needs to be filed within the peremptory time limit of 7 calendar days, starting on the calendar day after the examination results announcement.
Also sent an e-mail with your complaint to ombuds@ugent.be

Copy Right

As a student you are entitled to receiving a copy of your exam paper(s) after having participated in the feedback session or perusal.

Ghent University will not carry out student copy right (claims) for exam questions that fall within copyright protection. This is the case for exams containing a demonstrable intellectual contribution in addition to the learning materials students have received, e.g. multiple choice exams and/or exams containing elaborate case studies.
In such instances you are always entitled to a copy of your answer sheets.

Procedure

If you wish to receive a copy of your exam paper(s), you have to submit a request within 7 calendar days after the feedback moment.

  1. Your request must be made using the application form via your personal Ghent University account. This application form is addressed to the lecturer-in-charge of the course unit in question.
  2. The burden of proof for timely application lies with you. This means that in cause of doubt, you will be asked to prove that you submitted your application in time.
  3. The lecturer-in-charge or a mandated staff member will let you know when the exam copy you requested can be collected. Your copy must be made available within a reasonable period of time (max. 20 days). From that moment onwards, you have another 20 days to collect your requested copy.
  4. When collecting your requested exam copy, you must bring a printed and signed copy of your application form. The exam copy will only be given when the signed application form is handed over. Delivery of an exam copy is free of charge;
  5. As stipulated by the Higher Education Codex, any requested exam copy must be treated individually and confidentially and may only be used as part of your learning process. Misuse (e.g. circulating the copy) may be subject to sanctions. This is explicitly mentioned in the application form.

Contact

Faculty Student Administration

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