Funding rules and procedures

Funding rules

Funding can be requested for attending courses that are not organised by the Ghent University Doctoral Schools, as part of the minimum set of the Doctoral Training Programme.

Some general rules apply:

  1. The maximum amount of reimbursable courses: three specialist courses + one transferable skills seminar (cluster Research & Valorization only). PhD students can apply for funding as long as the minimum set of the Doctoral Training Programme has not been completed.
  2. The request for funding is part of the application for recognition (login required) procedure and should be submitted at least one month prior to the start of the course. If your application receives a positive advice from the Doctoral Schools, requests for reimbursement should be submitted at the latest three months after completion of the course.
  3. A maximum sum of € 600,00 per course can be requested.
  4. Regular course units organised at Ghent University and other Belgian universities are in general free of charge for PhD students. PhD students do not need to subscribe a credit contract and pay a fee when registering for a regular course unit. PhD students who do subscribe a credit contract will not be granted a refund of the registration fee.
  5. For some courses organised by the Ghent University Doctoral Schools a registration fee will be charged. This registration fee is not reimbursable.
  6. If you have completed the minimum set of the Doctoral Training Programme, you can no longer apply for reimbursement.
  7. Costs for conferences, research visits, research mobility etc. are not reimbursable.
  8. Costs for translations, publications etc. are not reimbursable.
Funding for courses All doctoral schools
Max. sum (€) per student No
Max. sum (€) per course 600
Funding for registration costs Yes
Funding for didactic material (handbooks, etc.) Yes
Funding for travel costs (outside Belgium only)


Funding for accommodation costs (outside Belgium only) Yes


Procedures for reimbursement of costs

There are specific procedures for reclaiming the costs from the Doctoral Schools.

Funding for academic staff

Academic staff wanting to organise a course (intensive seminar, summer/winter school, etc.) can apply for funding by the Doctoral Schools.