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IAESTE-internship which entitles to credits

  1. Look for a concrete internship assignment on the IAESTE Application Platform.
  2. Find an academic supervisor who is specialized in the field of the internship. Make agreements about the content of the internship, the follow-up, the internship report, etc. Also find an internship mentor within the company.
  3. Enter all the details of your internship in Plato under “My internship” and submit your application via “Submit request and send to supervisor”.
  4. Your supervisor will then receive an email and can take a look at your application. The supervisor will approve the internship for credits in Plato.
  5. In consultation with the receiving country, draw up an Acceptance Note.
  6. Draw up an internship contract in consultation with the company via the web application for internship agreements. After you have completed all the sections and the supervisor has approved the contract in this application, print the contract.
  7. Sign your contract and save the document as pdf. Send the file to the company (internship mentor) and your supervisor for their digital signature (this procedure can also be done on paper if necessary).
  8. Make sure that you and the company have a fully signed copy of the internship contract, and also upload a signed copy of the contract to Plato.
  9. Ask the company to complete the risk analysis and upload this document to Plato. 
  10. If the internship company has indicated in the risk analysis that a health assessment is necessary, the Health and Safety Department will indicate via Plato whether or not you need a health check.
  11. If the health check is necessary:
    • Please make an appointment by calling 09/332.30.76 or emailing dmt@ugent.be no earlier than two months before the start of your internship. The HSD can be reached every weekday from 9:00 AM to 12:00 PM and from 1:30 PM to 4:00 PM.
    • You must make an appointment for a health check at least 3 weeks before the start of your internship. Otherwise, you may not be able to get an appointment in time and/or the available time for the check-up may fall during your internship, which could affect the start date of your internship.
    Note that the Health and Safety Department has a lower staffing during the summer holidays.
    • Download the Medical Questionnaire. Fill it out digitally and email the questionnaire to amh@ugent.be (always include your name in the title of the document!) or print it out, fill it in, and bring it to the examination.
    • You take your fully completed and signed risk analysis, a copy of your internship contract and your vaccination card to the examination.
  12. After the health check you will receive a "Health assessment form". Please also upload this certificate to Plato.
  13. Internships abroad also have to be registered in Oasis (exchange application – no curriculum in exchange). Students without registration in Oasis before the first Monday of the month preceding the month of departure cannot be allowed to spend part of their education abroad (cf. EEC Article 46 §4.). Choose the academic year in which the internship will be included in your curriculum. Then choose “Exchange” under “Curriculum” and fill in all the requested information.
  14. After the internship has completed, contact your supervisor for an evaluation moment to determine whether the internship met everyone's expectations.
  15. If the internship can still count for credits, upload your logbook to Plato no later than 1 week after the internship has ended. You also write an internship report and upload it no later than 2 months after the internship has ended (and no later than June 1). For research internships, a sworn declaration is also submitted.
  16. Add the elective course “Industry internship engineering technology”, “Industry internship engineering science and architecture” or “Research internship” in Oasis to your curriculum of the academic year in which you wish to include the internship at the start of the academic year.
  17. Assess the internship via the evaluation form in Plato.
  18. Both your supervisor and your company internship mentor will automatically receive an email via Plato to evaluate you as an intern and your completed assignment, making use of an evaluation form in Plato.
  19. If desired, a feedback moment will take place between you and your supervisor (and your internship mentor).
All the above applies under the terms of the internship regulations.