Logopaedic and Audiological Sciences

Besides this web page, make sure to also visit the general university web pages for international students and the faculty web page.

Flowchart: Possibilities for exchange in the Logopaedic adn Audiological Sciences programma

Practical information for each mobility type

1. Semester exchange: theoretical courses

Exchange students can come to Ghent to attend courses during one semester. The first semester runs from September until January, and the second semester from February until June.

Students considering coming to Ghent University for an exchange within our programme are only eligible if:

• you speak and write English at least at B2 level
• you are a student of 3rd bachelor level or higher

For semester exchange also the following additional requirements apply:

• There is a formal exchange agreement with our university and your home university for the programme of Logopaedic and Audiological Sciences. Your home university’s international coordinator or Erasmus Office can inform you if this is the case.

Which courses can I select as an exchange student?

Please note that not all courses from the curriculum can be selected by exchange students. Below, there is an overview of courses that can be chosen by exchange students. You can compose your programme by combining courses from these three different options, depending on your interests and learning objectives.

 a) Courses within Logopaedics and Audiology

• Most theoretical courses are taught in Dutch.
• For exchange students, lecturers will provide alternative assignments and/or adapted course materials in English.
• The following courses are available

b) Faculty-wide Exchange Courses

• The Faculty of Medicine and Health Sciences offers a stimulating exchange programme with courses related to health and medicine: Study guide

c) Courses from other programmes

• Additionally, you may select courses from other Programmes for exchange students and language courses offered by the University Language Centre
           o     You can attend a free course of Dutch by collecting your voucher at the Exchange Student Adviser. You can follow other language courses at half price. Because the courses are sometimes already fully booked, we recommend you check the website of the UCT before arrival.

How can I submit an application

a) Application deadlines

• For the period September - December: 15 May
• For the period February – June: 15 November
• More information for exchange students as well as the application procedure can be found on the international pages of Ghent University: https://www.ugent.be/prospect/en/administration/application/application-exchange   

b) Procedure

• Check whether you met the requirements for exchange at the department of Logopaedic and Audiological Sciences (see requirements).
• If you met the requirements, complete the application procedure. Your application will only be considered if your file is complete and submitted before the application deadline
            o     Go to https://oasis.ugent.be. You will find general instructions in the Oasis manual
            o     Once your application is approved you will receive an invitation letter, required for enrollment upon arrival.
• As part of the online application process, you will need to complete a  Learning Agreement (“learning agreement for studies”), which includes selecting the courses you will follow at Ghent University    
            o     An overview of the available courses can be found under the section “which courses can I select as an exchange student”
            o     A standard curriculum at Ghent University consists of 60 ECTS per academic year. For your exchange, we recommend
                      Select courses for about 30 ECTS credits per semester, with a minimum of 22 ECTS per semester. At least half of your ECTS should be taken from the Exchange Programme in Medicine and Health Sciences or courses from the department Logopaedic and Audiological Sciences
            o     The learning agreement should be filled-in, signed and stamped before arrival. You may contact the Erasmus coordinator of the program (dr. Sofie Degeest) who will discuss the courses you would like to take. Always mention whether your institution work with Erasmus without papers (EWP) or not, and follow the appropriate procedure (see: application procedure). 

What should I do before arrival?

Besides the application procedure, the following should also be arranged in advance: 

• Visa: if you are a national from a non-European Union country, you may need a visa to enter Belgian territory. 
• Necessary insurance documents. The student/sending institution is responsible to make sure the student has sufficient health, travel and personal insurance. More information about Insurance can be found on the international website of UGent.  
• Accommodation: you can arrange accommodation in university residences or on the private market. Our faculty is not involved in the allocation process of accommodation at the halls of residence. All inquiries concerning housing have to be addressed directly to our housing office. 
• Check the International Student Guide

What should I do during my stay?

• Please make sure you arrive a few working days prior to the start to arrange all the Erasmus paperwork at the faculty and to collect your student card at the Student Registration Desk of Ghent University (take your Letter of Invitation with you). 
• Present your Certificate of Arrival to the Erasmus Administrator for completion. 
• You will be invited to attend the Faculty Welcome Days during the week before the academic year/semester starts. Attendance is strongly recommended as these sessions provide essential information, and you will meet someone from the department of Logopaedic and Audiological Sciences. All information can be find through following website: https://www.ugent.be/en/administration/welcome
• You may need to finalize your Learning Agreement after arrival. This must be done within one month after the start of term. For advice on course units or changes, contact the Erasmus Administrator (dr. Sofie Degeest). By the end of October you must finalize your learning agreement. After the 31st of October, changes to the learning agreement aren’t allowed anymore.  

What should I do after my stay

• Present your Certificate of Departure to the Erasmus Administrator for completion.
• Your official Transcript of Records will be sent to your UGent email after exam results are announced. You are responsible for forwarding these documents to your home institution. 

2. Clinical intership

Strong language skills are a fundamental requirement within our programme, as students must be able to communicate clearly with patients and supervisors. Since all therapeutic activities and internships are conducted in Dutch, it is not possible for incoming exchange students to subscribe for a clinical internship.

3. Master dissertion

Besides theoretical courses, there is also the possibility to work on a master dissertation in collaboration with your educational institution and the program in Logopaedic and Audiological Sciences. 

Students considering coming to Ghent University for an exchange within our programme are only eligible if:

• you speak and write English at least at B2 level
• you are a student of 3rd bachelor level or higher

For exchange for master dissertations also the following additional requirements apply:

• You need a supervisor at your home institution and a supervisor at the Ghent University, Department of Logopaedic and Audiological Sciences. Once you have found a professor who is willing to act as your host you can submit an application.  
• Research in the framework of your master thesis:
            o     You come to Ghent University in order to conduct part of your research in the framework of your master thesis (desk research, field work, laboratory research…). In this case, a bilateral agreement between your home institution and Ghent University in your field of study is optional.
            o     If you come to Ghent University to write your entire master thesis at Ghent University, including the thesis defense, a bilateral agreement with your home university is obligatory.

How can I submit an application

• Since ethical clearance is required to set up scientific research in collaboration with the Ghent University, the enrolment in a joint master dissertation needs to be decided at least 6 months before arrival at the Ghent University.
• You need to create a Ghent University account and register via the Oasis website
  You will find general instructions in the Oasis manual. In this procedure you need to select your faculty, the correct academic year of your exchange and choose the correct semester in which your exchange period would fall. 
• A learning agreement is required: Please use the correct template for studies, traineeship, research in the framework of a Master thesis or exchange PhD research or short-term blended mobility (including BIP).
            o     Part of the research in the framework of the master thesis: learning agreement for traineeships
            o     Entire master thesis and defense: bilateral agreement is obligatory and use learning agreement for studies

4. Reserach stay (PhD students)

Students who are visiting Ghent University to perform research in the context of their PhD (for which they are enrolled at another university) and who are defending their PhD at their home institute and not (also) at UGent are administratively called “exchange PhD-students" or visiting students. This exchange can take place within Erasmus+ mobility or within another structure. 

Students considering coming to Ghent University for an exchange within our programme are only eligible if:

• you speak and write English at least at B2 level
• you are a student of 3rd bachelor level or higher

For research stays also the following additional requirements apply:

• Ghent University welcomes all exchange PhD students who come to our University in order to conduct part of their research in the framework of their PhD. A bilateral agreement between your home institution and Ghent University in your field of study is not necessary but optional.
• However, if you want to follow courses as an exchange PhD student, an agreement between your home institution and Ghent University is obligatory.
• All applications need the explicit commitment of a Ghent University professor who will act as your research  supervisor.  So the first step is to approach a professor within your research area and discuss the possibilities. Once you have found a professor who is willing to act as your host you can submit an application.

How can I submit an application?

• Applications in the framework of PhD studies and research stays should be submitted at least two months prior to arrival. For students who need a visa to travel to Belgium it is advised to submit the application at least 3 months in advance.
• You need to create a Ghent University account and register via the Oasis website
  You will find general instructions in the Oasis manual. In this procedure you need to select your faculty, the correct academic year of your exchange and choose the correct semester in which your exchange period would fall. Click on the link ‘Exchange’ under ‘Curriculum’. 
• You will have to upload some documents: (1) Proof of enrolment as a PhD student at your home University, and (2) A signed learning agreement. All information can be found on following website: https://www.ugent.be/en/research/globalsouth/exchange-phd/exchangephd.htm 

Contact

Do you have questions about the program, your learning agreement, or changes to it? Feel free to contact our Departmental Erasmus coordinator for Logopaedic and Audiological Sciences:

Dr. Sofie Degeest 

mailto:sdgeest.degeest@ugent.be

University Hospital Ghent – 0P2
Corneel Heymanslaan 10
9000 Ghent – Belgium