Special status for exceptional social or personal circumstances

Requirements

You can demonstrate that you face exceptional social or individual circumstances.

Application procedure

Submit a substantiated request with the director of the Department of Educational Policy

  • Via oasis.ugent.be
  • Before 15 October (unless impossible due to exceptional circumstances)
  • Add required documentation and official certificates

The special status is only granted for 1 academic year and starting from the decision date. The director of the Department of Educational Policy can impose an earlier date for the special status in function of the reason of the special status. Than you can no longer enjoy of the facilities.

Facilities

The Director of Education grants the student one or more of the following educational and examination facilities:

  • Being exempted from/modification of educational activities requiring student attendance. In this case, a task may be imposed instead or the educational activity may be organised at a different time within the same academic year;
  • Having one or several examinations rescheduled to a different time in the same academic year and, if necessary, with a different evaluation method. An examiner cannot be obliged to provide more than 1 alternative time per student;
  • Moving one or more examinations to another time within the same examination period, if necessary, with a different evaluation method. An examiner cannot be obliged to provide more than 1 alternative time per student;
  • Taking the examination in a smaller group;
  • Taking the examination in a separate room;
  • Taking the examination online;
  • Being given an alternative time for feedback.

You need to inform the lecturer(s) in charge via oasis.ugent.be which of the awarded education and/or examination facilities you wish to invoke for the course unit at hand, no later than

  • 10 December 2021 for the first semester examination period
  • 29 April 2022 for the second semester examination period
  • 5 August 2022 for the resit examination period

If the special status is awarded later than the above-mentioned deadline you need to inform the lecturer(s) as soon as possible.

Facilities are always granted in joint consultation with the lecturer in charge. In dialogue with the faculty director of studies or the chair of the study programme committee, the lecturer in charge may refuse a facility if duly justified. S/he may do so if the essential programme competences are impaired as a result of the facility or if it is practically not feasible to grant the facility. The faculty and/or institutional ombudspersons may mediate in this procedure if necessary.

Special status students who are denied any education or examination facilities may appeal against this decision with the Institutional Appeals Committee, as stipulated in the Education and Examination Code.

Remark:

Do not apply for this status if you have serious acute problems.
In this case you have to invoke article 51 §2 of the Education and Examination Code .

You may be given permission by the dean to be examined in a manner that is different from the prescribed method, provided that you have acute and good reasons to request this and the dean has consulted the lecturer-in-charge involved.

For invoking article 51 §2 you have to contact the Faculty Student Administration.

If you doubt between requesting the special status or invoke article 51, please contact

More info

Read the full text in the Education and Examination Code, Article 25.

Step-by-step

On Special Status (Information sheet students) you will find a practical step-by-step plan on the application procedure and the allocation and management of facilities.

Contact

statuut@ugent.be