Special status for exceptional social or personal circumstances

Special status during corona crisis
The corona crisis is a challenge for us all, but it entails additional difficulties for a number of specific student target groups.
Ghent University is concerned about the welfare of all its students and offers the possibility to apply for special status to those students who are affected most.
Students with special status can be granted extra teaching or exam facilities, or logistic support for their participation in online teaching.

Requirements

You can demonstrate that you face exceptional social or individual circumstances.

Application procedure

Submit a substantiated request with the director of the Department of Educational Policy

  • Via oasis.ugent.be
  • Before 15 October 2020 (unless impossible due to exceptional circumstances)
  • Add required documentation and official certificates

The special status is only granted for 1 academic year and starting from the decision date. The director of the Department of Educational Policy can impose an earlier date for the special status in function of the reason of the special status. Than you can no longer enjoy of the facilities.

Facilities

You may request following facilities:

  • Being exempted from/modification of educational activities requiring student attendance. In this case, a task may be imposed instead or the educational activity may be organised at a different time within the same academic year;
  • Having one or several examinations rescheduled to a different time in the same academic year and, if necessary, with a different evaluation method. An examiner cannot be obliged to provide more than 1 alternative time per student;
  • Being given an alternative time for feedback;
  • Other facilities necessary to guarantee the student a reasonable chance of success.

You need to inform the lecturer(s) in charge via oasis.ugent.be which of the awarded education and/or examination facilities you wish to invoke for the course unit at hand, no later than

  • 11 December 2020 for the first semester examination period
  • 30 April 2021 for the second semester examination period
  • 6 August 2021 for the resit examination period

If the special status is awarded later than the above-mentioned deadline you need to inform the lecturer(s) as soon as possible.

Facilities are always granted in joint consultation with the lecturer in charge. In dialogue with the faculty director of studies or the chair of the study programme committee, the lecturer in charge may refuse a facility if duly justified. S/he may do so if the essential programme competences are impaired as a result of the facility or if it is practically not feasible to grant the facility. The faculty and/or institutional ombudspersons may mediate in this procedure if necessary.

Special status students who are denied any education or examination facilities may appeal against this decision with the Institutional Appeals Committee, as stipulated in article 100 of the Education and Examination Code.

Remark:

Do not apply for this status if you have serious acute problems.
In this case you have to invoke article 51 §2 of the Education and Examination Code .

You may be given permission by the dean to be examined in a manner that is different from the prescribed method, provided that you have acute and good reasons to request this and the dean has consulted the lecturer-in-charge involved.

For invoking article 51 §2 you have to contact the Faculty Student Administration.

If you doubt between requesting the special status or invoke article 51, please contact

Contact

statuut@ugent.be