How to apply?

Application procedure 

Follow the ONLINE APPLICATION procedure

The UGent exchange application consists of two steps:

  1. Creating a Ghent University account and register via the Oasis website
  2. Selecting the correct academic year of your exchange and clicking on the link ‘Exchange’ under ‘Curriculum’.

If the Faculty Officer responsible for Internationalisation (FCI) approves your application, you will receive an acceptance email with your signed learning agreement and your official invitation letter. The invitation letter is required for registration upon arrival and for your visa application (if applicable). The approval procedure can take several weeks.

Application deadlines

advisable to apply earlier

Mobility first semester/year (September):

  • Submitting application with signed learning agreement: 15 May
  • Adding the approved courses in the application system  01 June - 15 August

Mobility second semester (February):

  • Submitting application with signed learning agreement and adding courses in application system: 15 November

Exchange in the framework of a PhD: no deadlines

Traineeship: flexible deadlines

Academic calendar

The academic year is divided into two semesters.

More details and information here.

Selecting courses

Course offer

You can select:

If you master Dutch, you can select courses from the whole offer in our faculty (not only the course offer in English) if you have the correct starting competences (see also approval below)

You CANNOT select courses from the Bachelor of Science in Social Sciences, unless they are part of the Exchange Programme Political and Social Sciences as well. These courses are taught in Free University of Brussels (VUB) - not at UGent.

Course selection guidelines

  • A regular workload at Ghent University is 30 ECTS/semester or 60 ECTS/year.
  • Make sure you select courses for a minimum of 20 ECTS per semester.
  • At least half of the courses must be from the field of study of your exchange (Communication Sciences, Political Sciences or Sociology).
    • Check the study guide to find out in which study discipline the course is taught (f.i. Master in Sociology, Bachelor in Political Sciences, …). This helps you to select courses in your field of study.
  • If you are a Bachelor student, you can include max 2 Master courses in your curriculum per semester if you meet the initial competences/course requirements of the course concerned.
    • Want to know more about the course specifications and initial competences of each course? Click on the course title in the study guide and on the pdf-icon that appears in the box. A pdf-file with useful information pops up.
  • Is ‘Bachelor of Science in Social Sciences (main subject…)'  mentioned on the pdf-file? Or does the course code starts with KBSOSC? Unless these courses are part of the Exchange Programme Political and Social Sciences as well, they are excluded from the offer for exchange students and CANNOT be added to your curriculum. These courses are taught in Free University of Brussels (VUB) - not at UGent. 
  • Every exchange student who wants to follow courses of our faculty needs to ask the approval of the lecturer to follow the courses, regardless of the initial course requirements. This is done at the beginning of the semester, after arrival. Based on your starting competences and your motivation, the lecturer will decide if you can follow the course or not. 

Language courses 

  • You can follow language courses at the University Language Centre.
  • Read the useful information webpage of UCT to find out more about prices, registration, ...
  • If your home university gives credits for your language courses, you can add these courses on your learning agreement. Our administration will link the courses of the Language Centre to your other courses in your curriculum.
  • The number of credits varies between 2 and 4.
  • These credits cannot be used to reach the required minimum of 20 credits. If you already have 20 credits, however, you can add language courses to have extra credits.
  • Want to follow the course '‘Dutch for Exchange Students"?

Filling out your (online) Learning Agreement

Contact details

Code Erasmus UGent: B GENT 01

Faculty of Political and Social Sciences
Campus Ufo - Technicum
Sint-Pietersnieuwstraat 41
B- 9000 Ghent
Belgium

Contact Faculty: RIO -  Rio.psw@ugent.be

Academic coordinators

Courses - study programme 

  • First semester and academic year
  1. Choose the courses you would like to follow, based on our course offer and our course selection guidelines
  2. Fill in these courses on the Learning Agreement. Sign this document and have it signed by your home university. Upload it in Oasis (exchange application - document section). This is necessary to submit your application. 
  3. If the FCI/RIO approves your exchange application, you will receive a signed version of your Learning Agreement and your official invitation letter via email.
  4. After 1 June: use the curriculum functionality in the OASIS exchange application to select the courses you want to take directly from the course catalogue of Ghent University. If possible, select the courses you want to take from the KEPOSO programme.
  • Second semester

Follow step 1 - 3 of the abovementioned procedure, and select your courses while filling out your exchange application. No need to select the courses later.

If possible, select the courses you want to take from the KEPOSO programme.

(Online) Learning Agreement 

Unfortunately it is not possible for us to complete the OLA process and sign your OLA as Ghent University is not yet connected for learning agreements to the EWP network. We will need to sign the learning agreement based on a PDF file.

Abbreviatons

  • LA - Learning Agreement
  • OLA - Online Learning Agreement
  • TOR - Transcript of Records
  • UKV - "Universiteitsbrede keuzevakken” or in English: Ghent University Elective Courses