My role as member of the doctoral advisory committee (DBC)

  • As a member of the doctoral advisory committee (DBC), you are responsible for the support and follow-up of the doctoral student throughout the entire study and research period.
  • The doctoral advisory committee (DBC) decides the individual curriculum of the doctoral training programme. It does so in joint consultation with the doctoral student. You should take into account the stipulations pertaining to the compulsory doctoral training programme. The doctoral advisory committee (DBC) members are also part of the assessment committee that will formulate a recommendation on whether or not the curriculum of the doctoral training programme is complete and whether or not the doctoral student in question has acquired everything in it, with the exception of the defence.
  • Based on the progress report, the doctoral advisory committee (DBC) formulates an annual report on the doctoral students’ progress in their research and their doctoral training programme: as a member of the doctoral advisory committee (DBC), you will deliver your comments and suggestions to the administrative supervisor responsible who will process this information into a global report which will be delivered to the Doctoral School of the doctoral student. The doctoral student will receive the report from the Doctoral School. This report is to expressly state whether the research offers sufficient doctoral opportunities within a reasonable time span. The doctoral advisory committee (DBC) makes sure that the contents of the report are communicated in a personal conversation with the student. As such, the student is given the opportunity to provide any additional argumentation.
  • The doctoral advisory committee (DBC) will formulate a recommendation on submitting the dissertation with the Faculty Council. You need to deliver your recommendation to the administrative supervisor responsible and - via fsa.lw@ugent.be - to the Faculty Student Administration (FSA).
  • As a member of the doctoral advisory committee (DBC), you are not a member of the Examination Board, unless you have been explicitly appointed as a voting member of the Examination Board by the Faculty Council (as an expert, you may not act as chair or rapporteur).