Ethical Concerns

Researchers should consider the general ethical assumptions of their research. When in doubt about the ethical admissibility, the faculty ethical committee should be consulted by means of an ethical application.

How to apply?

  • The deadline for submissions of ethical applications is always the 30th of each month (midnight, 28th in February) to receive feedback by the 30th of the next month. There is no deadline in July; all applications received during July will be assessed together with the applications received during August.
  • In addition, there is a deadline on the 15th of each month for submission of revisions (after people have already received feedback on their application).
  • Applications should always be sent to both Sven Müller and Thierry Marchant
  • Applications will only be reviewed for approved projects. Applications concerning projects that have not been filed yet (e.g. with the FWO) or are under review awaiting approval will not be considered by the ethical commission. 

Protocols and Informed Consent

Ethical issues in research data management

In the specific ethical protocol one is asked to mention all data management related actions having potential ethical implications. This is especially the case for personal and sensitive data. When managing this kind of data, better keep in mind the following points:

Data security is of paramount importance to ensure the privacy of participants. These are some guidelines:

  • Access to personal or sensitive data should not be possible for unauthorized people. This means for instance that the data should be kept in a secure area (e.g., a secured DICT share). Also, it should be planned in advance who will have which access rights and how access to the data will be organized.
  • Sensitive data should anonymized as quickly as possible. If this is not possible, the data should be encrypted.
  • Keep personal data separate from research data
  • Do not collect personal or sensitive data if this is not strictly necessary for your research.

Communication

  • Give information to the participants  about the usage of personal or sensitive data. Explain how this information collected about them will be used, stored, processed, transmitted, shared and destroyed.
  • If you have plans to share data, explain which data will be shared and with whom.