Chinese students with diploma from mainland China: how to apply for bachelor or master?

This procedure is only applicable to Chinese students who (will) have a secondary diploma from mainland China.

This procedure is not applicable to exchange students (Erasmus, traineeship, ...) or PhD applicants.

Before starting

Before starting the online application, please read the below information first

  • Make sure that you have a pdf-version of your diploma and transcripts, which you will need to upload.
  • By completing the online application, you confirm that you have read, understood and accept the admission requirements.
  • After completing the online application, you will be required to submit an application package (paper package) before the deadline. Start collecting the required documents beforehand and do not wait until the deadline approaches or until you have graduated. Take into account that there is a deadline. Before the deadline, you are required to submit the application package (hard copy)
  • There are two parts online
    • After the first section, the International Admissions Desk will verify the entered information. When complete and verified, you will receive an e-mail to proceed
    • When you have completed the second part, again, we will verify your application and when complete, you will receive an e-mail with instructions on how to submit the paper application package (see below).
    • Do not send any documents if you have not received the e-mail ("Report of your online application")!
  • You can apply for a specific academic year. You cannot apply for a semester
  • You are required to upload your diploma and transcripts (in .pdf format). Not yet graduated before the deadline? Check the information here-below.
  • Applications are individual. A prospect number is assigned to each applicant
  • You can only apply for one programme at a time. This means that you must await the outcome of one application before a new (and well-motivated) second application can be started up
  • The processing of your application will take an average of 3-4 months after receipt of your complete application package

Starting up the application procedure (online part)

 

Start the online application 

 

Submitting an application (hard copy)

Applying at UGent is free of charge.

Do not submit a hard copy of the application documents before the online application has been completed and you have received an e-mail with instructions ("Application form, file number xxxxxxx (7 digits)").

The list here-below is a complete overview. Depending on the programme that you are applying for, you need to submit specific documents.

  • After having completed the online application, you will be required to send the following documents (within the deadline):
    1. A notarised copy of the basic diploma and transcripts:
      • Notarisation is done by the Public Notary Office of the People's Republic of China
      • The diploma and its transcripts must also be translated by a sworn translator into either Dutch, French, German or English.
      • We require the original notarised documents. This means that scanned or copied documents cannot be accepted. Exception: you have not yet graduated: you will be required to submit the notarised diploma upon enrolment.
    2. For a bachelor application: If you have never studied at a university before, the form "Declaration of access to a university bachelor programme in the country where the diploma was awarded for the purpose of access to a bachelor programme at Ghent University": correctly filled in
    3. A copy of your passport
    4. If this is not mentioned on your transcript of records or diploma supplement: A document explaining the grading/credit system in your country: the system which expresses how your school work is evaluated can differ from country to country. To allow us to assess your application we need to understand your transcripts (report card) and the grading system that was used.
    5. A curriculum vitae
    6. recommendation letters in a sealed envelope (minimum 2)
    7. Proof of Dutch / English proficiency, depending on the programme that you are applying for
    8. the signed consent form, which you will receive after you have completed the second part of the online application
    9. If applicable and already available: an original APS certificate. Check if an APS certificate is required. Depending on your source of financing and/or the university where you obtained your bachelor diploma (partial) exemption may be possible

      Attention: if you have (partial exemption) you are required to send an e-mail to the Ghent University China Platform mentioning your full name, date of birth, home institution in China. In case of partial exemption you must also mention the reason for the exemption of the interview. For more information, check the APS page of the China Platform

      If you do not yet have the APS certificate before the deadline, you will be required to submit an original APS certificate upon enrolment.
  • Enclose any documents that can add value to your application (certificates of programme-related courses, letter of motivation, ...). If you are applying for a programme at the Faculty of Economics and Business Administration it is highly recommended to also submit a GMAT and/or GRE score.
  • Make sure that you submit the application package before the deadline
  • Send the application package by post to the International Admissions Desk, Registrar's Office. Since we require original documents, you cannot e-mail your application package

Not yet graduated before the deadline?

You need to start the application procedure and you also need submit your application package before the deadline. You do not need to wait until you graduate. Instead of the legalised diploma and final transcripts/diploma supplement, you are required to submit upon application:

  • an official declaration from your school/university confirming the expected graduation date and the exact name of the diploma that will be awarded.
  • your most recent transcript

If your application was successful, you are accepted at Ghent University and you will receive a letter of admission. This letter will mention that you will be required to submit a notarised copy of your diploma upon enrolment. You cannot enrol if you have not yet obtained the diploma on the basis of which you have been granted admission.

Assessment and outcome

  1. The International Admissions Desk - Registrar's Office (IAD) assesses your application, based on the submitted documents. The desk checks if you meet the general admission requirements for that programme and if all the required documents are submitted.
  2. If the application is complete, your application is sent to the faculty, which will assess the academic quality and suitability of your application. It is important that you assure that your application is complete and that you select supporting materials that best illustrate your academic achievement and future potential.
  3. The faculty will formally notify the Registrar of its decision and will return your file to IAD.
  4. IAD will inform you of the decision by sending you an official letter, signed by the Registar. When accepted this is called the letter of admission.

Remark

  • The processing of your application will take an average of 3-4 months after receipt of your complete application package.
  • Submitting additional documents after you have submitted your application, will not be beneficial to your application, since your file can be in several departments: at the faculty, at the Registrar's Office, ... It is important that you have your file complete before submission, unless you are requested to provide us with further information.

Letter of admission

When your application was successful, you will receive a letter of admission. This letter enables you to:

  • apply for a visa
  • apply for a scholarship
  • apply for housing at Ghent University residences
  • enrol for the Preparatory Year of Dutch
  • enrol as a Ghent University student

The letter of admission will state the following information:

  • Your details and file number (reference)
  • the programme that you were admitted to, and the faculty where the programme is organised
  • the date when the decision was made by the Faculty Board
  • the academic year in which you are admitted 
  • where you have to go and what you have to bring to enrol

Letter of deferred admission

It is possible that you have received a letter of admission, but that due to circumstances, you need to defer your admission. For that, you need to contact us by sending an email to . Please mention:

  • your full name and current address
  • your file number
  • the programme that you are admitted into
  • request for a deferred admission

The request will be reviewed and when successful, you will receive a letter of deferred admission stating:

  • Your details and file number
  • the programme that you were admitted to, and the faculty where the programme is organised
  • the date when the decision was made by the Faculty Board
  • the academic year to which you admission is deferred
  • where you have to go and what you have to bring to enrol

Contact

Application:

APS: China Platform