Accepted as an exchange student

Welcome Activities

We recommend you to arrive in Ghent in time so you can participate in the UGent Welcome Days and our Faculty Welcome.

UGent Welcome Days - Thursday before the start of the semester

  • You will receive an UGent information package and a lot of necessary information.
  • Programme (Click on to the International Student Guide - events 2023-2024)

Faculty Welcome for incoming exchange students - Monday and Friday before the start of the semester

  • You will receive information about our faculty, courses, support services, digital tools, student organizations, ...
  • Programme September 2024: to be announced

    Buddy Programme

    A big adventure awaits you: a new city, lots of new people and maybe also a different way of following classes and taking exams. This might be a bit overwhelming at first, and we can imagine you have a lot of practical questions about your studies. A lot of them will be addressed during the Faculty Welcome, but afterwards you can also turn to us and one of the buddies for help and information.

    A buddy is a local student from our faculty who can guide you through our beautiful city, explain how to find and reach the campus, help you to connect with local students, and much, much more. Along with the staff members of our faculty, they can help you make the most of your exchange in Ghent.

    • You will be informed by e-mail on how to subscribe

    Library information session - Monday 19 & Wednesday 21 September 2024

    • You will receive information about the use of the library resources @UGent, both traditional print and digital (types of databases, resources, ...)
    • You will be informed by e-mail on how to subscribe

    International Student Guide

    The International Student Guide offers you an elaborate overview of everything you might want to know when starting your studies.


    Looking for a comfortable and high quality living unit to rent at a competitive price? The Housing Office rents out rooms, studios and flats to international students, staff and visitors and can inform and advise you about the private rented market.

    Housing applications for the academic year 2024 -2025 are possible from May 1st onwards. In order to apply for housing, you have to initialize the application exchange procedure in Oasis. The Housing Office will be able to process your housing application once you have been accepted as an exchange student at Ghent University, but you can already apply for Ghent University accommodation before your exchange application has been approved. We recommend you to apply for accommodation as soon as possible, as the demand for accommodation exceeds the offer.

    UGent login and password

    You will be enrolled backoffice at the beginning of September (first semester) or the beginning of February (second semester). At that moment you will be fully registered as an exchange student, and receive an e-mail from the Oasis system regarding your UGent account, login and password. Make sure to read this e-mail very carefully, as your UGent login and password gives you access to your e-mail, Oasis, Ufora, etc. 


    Questions about restaurants, sports centre and bicycle rent? Make sure to read the website about University life.


    Questions about registration, insurance, support and evaluation? Check the webpage Welcome at Ghent University!