Guide for new students

Getting prepared

Download the Welcome Guide for an overview of all practical information on studying and staying in Ghent!

Welcome days

The Welcome Days are designed to make your transition to Ghent University and university life as smooth as possible. When you attend the Welcome Days, you will find a wide variety of sessions, events, and social gatherings to help you get to know the university and city better, find answers to your questions, and make new friends.

More information about the Welcome days

Course details and location

For specific course details and location, check out your faculty’s website. Faculty activities may take place at different locations, which are not necessarily at the official address of the faculty.

Faculty websites

International Student Support

The International Student Support team provides information and support for international students (degree students as well as exchange students).

Contact IRO

Wifi

How to connect?

  • Select the Eduroam network and enter your loginname@ugent.be (or your email address) and your UGent password.
  • Accept the certificate

More information about ICT

Ufora

Ufora is our digital learning environment. It contains information and study materials concerning your courses. It is an important medium to communicate with teachers and fellow students.

Oasis

Oasis is a digital environment that holds an overview of your enrolments at our university. You can:

  • Register for your course units
  • Download your personal timetable
  • Download certificates (public transport, proof of enrolment)

More information about certificates

Points of contact at your faculty

  • In each UGent faculty you find a confidential and easily accessible point of contact for all students. In Dutch this is called Monitoraat. Student counsellors and learning path counsellors join forces and take several initiatives to make studying for students as smoothly as possible.

Contact Student counsellors

  • The Faculty Student Administration (FSA) is responsible for the administrative academic aspects of your study career.

Contact FSA

Academic calendar and timetables

Each faculty drafts its own class and exam timetables. Bear in mind that the second semester timetables can drastically change.

Academic calendar

Class and exam timetables

Special status

Under certain circumstances you can obtain a special status. Depending on the grounds on which the special status was given to you, one or more facilities may be granted. The special status can be granted on the grounds of:

  • Functional impairment
  • Approved top-level sports activities
  • Professional artistry
  • Holding office
  • Exceptional social or personal circumstances
  • Student entrepreneurship
  • Foreign-language speaker

More information about special status

You may alsof receive a special status if you are combining work and study.

Working student status

Registration and insurance

Make your educational life at Ghent University as adventurous and educational as possible, but live it the safe way by making sure that you have the necessary minimum permits and health insurance and possibly also other coverage!

Programmes

Ghent University has adopted the European Credit Transfer System (ECTS). The number of ECTS credits per course unit can be found in the course catalogue.

  • 1 ECTS credit equals 25–30 hours of study.
  • A complete year of study in Belgium is normally 60 ECTS.

The number of ECTS credits assigned to a course unit is not related to the number of class hours. The credits give an indication of the total number of hours you are expected to spend on the course unit (including preparing for and attending classes, practical or lab work, reading books, writing papers, studying for tests and exams, etc). The number of contact hours you have in class depends on the nature of the course unit. For questions on specific course units and the ECTS credits allocated to them, you contact the FCI Administrator (see p. 113) of the faculty concerned.

Course Catalogue

Study Efficiency

Are you tired of wasting time at your desk? Tired of suddenly wondering after a whole day of studying ‘What was it actually all about?’ Do you like having enough spare time, without decreasing your chances of success and without feeling guilty? Do you want to decide how you can do this straight away?

Maximize your study efficiency

In your faculty you can turn to the so called Monitoring Service. Student counsellors and learning path counsellors are available for individual advice and guidance concerning specific study choices or matters particularly related to the chosen study or to talk over possible re-orientation.

The Student Counselling Office helps you in finding the appropriate study attitude and in improving of your study skills. We also provide counselling if you are dealing with personal or psychological problems affecting your studies.

Study support

Rules and regulations

To stimulate students to take responsibility for their study progress,  a system of learning account has been established in Flanders. This may affect all students.

Learning account

As a registered international student, you agree to comply with the rules and regulations under which the University, its staff and students must operate. The principles of the regulations underpinning these are set out in a number of codes and regulations.

Education and examination code

Evaluation and exams

Examinations are held in January and June. A course unit must be fully completed before an exam can take place. However, full-year course units take longer than only one semester. Examinations for these courses always take place in June. At the end of August / beginning of September a second examination period is organized. Students can use this period to retake (failed) courses from both the first and the second semester.

Examinations can be oral and/or written. This is clearly described in the ECTS course specifications in the Ghent University course catalogue of the current academic year.

Course Catalogue

Grades received for practical exercises and the results of written and oral tests during the year may also be taken into account for the final result, as part of a system of permanent evaluation. For each course unit the evaluation/examination method is indicated in the course catalogue, as well as the minimum requirements for awarding credit points. Ghent University uses a grading system of 0–20 with intervals of 1 point. No half points are used.

  • 10 to 20 are the passing marks
  • 0 to 9 are failing marks.

You can find more information on the academic system in the Education and Examination Code.

Education and examination code

Each faculty drafts its own the class and exam timetables.

Exam timetables

You are encouraged to raise any complaints or grievances with an appropriate member of staff at the earliest opportunity, as complaints that are dealt with informally at an early stage have the best chance of being resolved effectively. Where informal procedures have failed to resolve the problem, you may bring a complaint under the attention of the faculty ombudsperson.

Ombudsoffices

Mental and physical health

It's your responsibility to inform the school when you're absent due to illness for a longer period or when you are missing obligated study activities. Request a letter from a doctor and hand it in at your Faculty Student Administration (NL).

You can consult a student doctor when you are experiencing health issues.

Medical service

Student psychologists can help you with personal or study-related psychological problems

Student Psychologists

When you have complaints about cross-border behaviour concerning yourself or a fellow student, contact Trustpunt.

Trustpunt

Experiencing difficulties...

You won't know if your choice of programme was right until you start. Sometimes it just doesn't work out and the reality falls short of your expectations. This isn't an easy position te be in, so inform yourself about all options and consequences. Make sure you seek advice before taking any hasty decisions.

Student life

Don’t miss out on the broad range of cultural and social events that Ghent University offers students and staff each year!