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Dissertation research

Aim

Transport and travel insurance expenses of students doing part of their dissertation research abroad.

Who can apply?

  • All students in a master's program at the FBE.

Requirements

  • You have to apply before your departure date.
  • First, you need to check with the International Relations Office if you meet the requirements for either:

Erasmus+

Bilateral agreements outside of Europe

VLIR-UOS

  • If you don’t meet the requirements for these channels or your application is being processed, you can apply for faculty mobility funding.
  • Should the other channels refuse your application, e.g., the lateness or incompleteness of the validation, then the committee does not consider this a valid parallel application.
  • The stay abroad has to be at least 3 weeks.
  • If you know that your study leave will be interrupted by a short return for social reasons or reasons related to the research activities, clearly state those reasons, and motivate them in your application.
  • If your study leave is longer than stated in your application, the committee cannot grant you extra funding.
  • Each year, every promotor can have a maximum of 2 students accepted for faculty mobility funding. (If there are more than 2 students with eligible applications, the choice of who gets funding is up to the promotor.)

  • Additional requirement for master’s students applying for a CWO grant (master’s dissertation abroad)

    Master’s students who wish to apply for a CWO grant for their exchange in the context of a master’s dissertation must have completed the following administrative steps before their grant application can be considered:

          1.  Master’s dissertation topic officially registered with the Faculty Student Administration (FSA) 
          2. Exchange application submitted in Oasis
          3. Travel Risk Form completed and approved (if applicable – for orange destinations) (contact out.fbw@ugent.be for more info)

    In addition, students must obtain a Certificate of Administrative Compliance, signed and stamped by the Faculty International Relations Officer, confirming that all required administrative procedures have been completed.

    Students should contact out.fbw@ugent.be to request this certificate.

Grant

  • A lump sum* for transport and insurance expenses:

Within Europe: 500 euro

Outside Europe: 1.000 euro

  • Expenses for annulation insurance cannot be reimbursed.
  • If your stay abroad can’t continue because of unforeseen circumstances, then the traveling expenses that have already been made can still be refunded up to max. the amount granted.

*After approval for reimbursement, this lump sum is transferred to your budget keeper (ZAP). Your department will only reimburse the expenses actually made.

Apply online

Documents to be submitted

  • A copy of the parallel application to any other channel. If you do not meet the requirements, you do not need to upload this

Applying for reimbursement after approval

  1. After approval of your application, you will be notified by mail.
  2. Within 3 months after this notice or within 3 months after your journey or event, you must submit an application for reimbursement by filling in this form.
  3. You will be asked to upload proof of your attendance1 and your supervisor's E/.../01 budget element2 for internal reimbursement.
  4. On approval of your submitted proof of attendance and budget element, the lump sum granted to you will be transferred to your budget keeper. The department concerned must ensure that only expenses that actually happened are reimbursed to the applicant.
  • 1 Proof of attendance in pdf format: Certificate of attendance, used flight ticket, confirmation letter,...
  • 2 The E/.../01 budget element is the account from your department secretariat that was used to pay for your expenses.

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